New Job Travel Coordinator/Admin In Idaho

The City of Boise is recruiting for a part-time Travel Coordinator/Admin in the Public Works department. This position works up to 19 hours per week and is not eligible for benefits.

Please submit a cover letter and resume with your application.

This position:

• Arranges, manages and coordinates all aspects of Public Works department business travel
• Coordinates employee transportation, lodging, car rental and develops itineraries
• Adheres to policies and procedures for the city's employee travel program
• Serves as a subject matter expert and liaison for the department, travel agencies and third-party travel software provider
• Works under general supervision

Coordinates all travel needs for the Public Works department. Schedules hotels, flights, and car rentals and prepares itineraries. Assists with processing and other travel-related documentation. Works with outside travel agencies. Serves as a subject matter expert and point of contact for all travel-related issues or concerns. Communicates travel status with internal customers. Research, negotiate, and secure rates with airlines, car rental companies, and hotels. Seeks and maintains knowledge as to the best seasonal pricing and availability. (50%)

Administer, monitor and reimburse city employees for the cost of hotel rooms, taxi rides, meals and or other travel expenses. Prepares, processes and monitors employee travel advances and reimbursements. Validates employee advance and reimbursement requests to ensure adherence to city policies and procedures. Tracks travel advances and reimbursements submissions and payments to facilitate timely processing and provides a monthly report. (30%)

Processes p-card transactions and coordinates with department staff to ensure the correct expenditure lines are charged and purchases adhere to all applicable city purchasing policies. Communicates with p-cardholders to help them understand and provide accurate and appropriate documentation in a timely manner. Participates in audit reviews, special projects, or training efforts as required. (20%)

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Required Knowledge, Experience, and Training

• Two years of experience in the hospitality and travel field
• High school graduation or GED equivalent
• Or an equivalent combination of education and/or experience

• Advanced knowledge of coordinating travel arrangements
• Working in the travel industry
• Firm grasp of digital data and file management systems

• Use accounting and spreadsheet software
• Prepare reports
• Establish priorities and organize workload
• Research and analyze data
• Communicate effectively verbally and in writing
• Establish methods, procedures, and internal controls to maintain travel and purchasing card systems
• Prioritize work, complete tasks under time constraints and strict deadlines in a fast-paced environment
• Maintain accurate and detailed travel records
• Accurately prepare travel and p-card reports
• Reconcile complex, high volume accounts
• Work independently or with minimal supervision
• Exercise good judgment
• Interpret and follow city code, policies, regulations, and procedures
• Recommend solutions and correct problems
• Display an attitude of cooperation and work harmoniously with all levels of city employees and the public
• Communicate effectively in the English language at a level necessary for efficient job performance
• Maintain confidentiality with sensitive documents or information
• Complete assignments in a timely fashion
• Understand and comply with all rules, policies, and regulations
• Maintain prompt and regular attendance
• Perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation

• Associate's degree in business or related field
• Six years of experience as a travel coordinator
• Or an equivalent combination of education and/or experience
• Travel software (such as Concur) and/or online reservation system experience

• City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 35 pounds. Also, the employee is rarely pushing/pulling up to 50 pounds. The noise level is occasionally moderate and rarely loud. Work includes the sensory ability to talk, hear, smell and touch. Work in this position also includes close vision, distance vision and peripheral vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach, grasp, climb and balance. Position requires hand/finger dexterity.

Working Environment
The work environment will include inside conditions, areas of dust, odors, mist, gases or other airborne matter.

19-Hour Temporary
All temporary part-time employees working less than an average of 19-hours per week are not currently eligible for benefits.

4-Month Temporary
All 4-month temporary employees working an average of 40-hours per week will accrue personal leave which can be used during employment.

8-Month Seasonal
In addition to accruing personal leave, anyone in an 8-month seasonal position working over an average of 30-hours per week is eligible for medical coverage.

9-Month Temporary
In addition to personal leave accrual and medical coverage, a position that is classified as a 9-month temporary is eligible for PERSI retirement benefits.

Please visit our website for further details www.cityofboise.org