New Job Courtroom Judicial Assistant (4145) Bethel In Alaska

The Position
Inside the courtroom, you will prepare for daily proceedings, perform microphone test to ensure recording equipment is operating properly, ensure all supplies/equipment are available for the clerk, judge, and parties, and prepare the jury deliberation room if necessary.

You will announce the entry of judicial officers, record court proceedings, create an accurate summary and log proceedings to accurately reflect the outcome of hearings such as bail conditions, future court dates, and other orders. You will be responsible for preparing, distributing, and processing court documents in a timely manner, properly marking and maintaining recordings, exhibits and exhibit lists, and securing the computer, exhibits, and courtroom at the end of the hearings.

Outside of the courtroom, you will properly process files and paperwork when hearings are complete, follow up with distribution in a timely fashion, update new information in CourtView, prepare files for future court hearings, and route files to appropriate case manager for further processing. This position will also initiate criminal cases, assemble and prepare files for arraignments, docket and file criminal filings, and route to chambers or judicial officer when appropriate. You will assist customers with court related questions, either by telephone or in person, and serve as back-up to the front counter as need.

This position may travel to assist judicial officers in conducting trials in the Bethel area and may work extended hours, weekends, and holidays to accommodate the court calendar.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Benefits

• 11 paid holidays per year. What are they?
• Medical and dental coverage for employees and eligible dependents. Request details.
• Vision plan (optional)
• Basic life insurance with additional coverage available? Request details.
• Membership in the Public Employees Retirement System (PERS) is free.
• In lieu of Social Security contributions, the Alaska Supplemental Annuity Plan (SSAP) pays for the state's education.
• What is Alaska Deferred Compensation (Operative)?
• Personal leave accrual

Personal leave accrual is based on years of creditable service, those new to state service will start with 4 weeks of paid leave (with cash value) that will increase after 2 years. '

See http://doa.alaska.gov/drb/index.html for additional information.

Please attach a letter of interest in employment with the Alaska Court System. Failure to provide a form may disqualify you from consideration for an interview.

Minimum Qualifications

Graduation from high school or completion of a general education development certificate and one year of office clerking experience, and the ability to type at least 40 words per minute (net).

Substitution:

On a month-by-month basis, additional office clerical work experience will substitute for the high school diploma or GED certification.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

Additional Required Information

This applies to application submission.

What are the required documents for application?

• A letter of interest, completed per the instructions below.
• If using education to meet minimum qualifications, post-secondary transcripts.
• Within one year, keyboarding certification dated within a year shows at least 40 words per minute (net). Request details

At the time of the interview, the following documents are required :
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent performance evaluations or two letters of recommendation.
• A list of three (3) professional references who have had supervisory authority over you, along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or, if unable to attach to your application, email it to [email protected].

Your letter of interest should be as follows:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com.

In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices.

WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director .

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Contact Information