New Job Community Development Grants Finance Analyst - 0823 In South Carolina
|
| COMMUNITY DEVELOPMENT GRANTS FINANCE ANALYST - 0823 |
COMMUNITY DEVELOPMENT GRANTS FINANCE ANALYST - 0823
Company : City of Greenville, SC
Salary : $57,800 - $80,800 a year
Location : South Carolina
Full Description
Brief Description
Job Summary
Under general direction and in compliance with standard operating procedures and policies, manages funds and compliance related to various federal, state, local and private grants received by the City including, but not limited to the Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME), HOME ARP (American Rescue Plan), Section 108, U.S. Housing and Urban Development (HUD), U.S. Environmental Protection Agency (EPA), and administers both HUD and Office of Management & Budget (OMB) Department's budgets and expenditures. Coordinates with Community Development (CD) staff to prepare and submit the one-year Annual Action Plan, the Consolidated Annual Performance and Evaluation Report (CAPER) and Consolidated Plan. Administers budgeting and expenditure of various federal and state grants to comply with federal, state and local requirements. Works with City Finance Department to ensure compliance with the City's financial policies and procedures. Prepares and submits required reports to the appropriate funding agency; administers the appropriate financial management program for each funding agency, (i.e., HUD's Integrated Disbursement and Information System (IDIS) and EPA's Automated Standard Application for Payment (ASAP) applications.) Manages and works with CD and other City staff to manage successful implementation of grant funding. Ensures organizations receiving funding from the City achieve performance goals. Prepares draft funding agreements, reviews requests for payment, conducts desk monitoring reviews throughout the year, manages grant close out and completion of reporting. Works with the City's Grants Coordinator to research funding opportunities at the local, state, and federal levels and prepare grant applications and proposals. Coordinates the implementation of CD rehabilitation programs including providing information to prospective program participants, working with homeowners throughout the rehabilitation process, and project close out. Manages sub-recipient activities. Supports neighborhood associations and community relations.
Job Duties
Essential Functions
% of Time
Administer Budgeting and Expenditure of Various Federal and State Grants: Administer budgeting and expenditure of various federal and state grants to comply with federal, state and local requirements. Reconcile City OMB and HUD financial processes including management and organization of funds, annual single audits and federal monitoring visits. Determine eligibility of activity funding using regulations established for the CDBG, HOME, Housing Opportunities for Persons with Aids (HOPWA) programs and other federal funding programs. Monitor timeliness of expenditure of HUD funding for CD division and its sub-recipients. Administer the appropriate financial management programs including HUD's IDIS and EPA's ASAP. Meet with grant recipients to monitor program performance for compliance with HUD regulations. Inspect construction sites for compliance with Davis Bacon Act regulations; review payroll and interview employees of contractors to ensure compliance with wage and hour regulations of the Act. Ensure compliance with various HUD regulations, including Fair Housing Act, Section 504, and Section 3.
40%
Assist with Implementation of Community Development Program: Work with the Community Planner to complete the Annual Action Plan, the CAPER, and the 5-year Consolidated Plan. Manage the one-year Annual Action Plan process through facilitation and coordination of the annual competitive grant cycle; develop the Request for Proposals and public notices for funding of community development sub-grantees; support the Community Development Advisory Committee (CDAC) as a part of the Citizen Participation Plan; assist in including scheduling meetings, determining and coordinating meeting agendas and preparing meeting minutes. Forecast divisional revenue and expenditures.
20%
Manage Sub-Recipient Activities: Work with organizations that receive CD funding for public service programs including drafting annual funding agreement, reviewing, and processing requests for payments, and monitor expense spending. Work with and provide technical assistance to sub-recipients to achieve performance outcomes for which funding is granted. Gather final numbers on sub-recipient activities in preparation of the CAPER in support of the Community Development Planner. Identify resources and ways to connect partner agencies to maximize program capacity and leverage funding.
15%
Coordinate Residential Rehabilitation Programs: Coordinate the implementation of CD rehabilitation programs including providing information to prospective program participants, working with homeowners throughout the rehabilitation process, and project close out. Work with partner organizations to implement specific residential rehabilitation initiatives. Prepare legal documents. Oversee grant agreements with rehabilitation providers. Process and review invoices for rehabilitation work in coordination with Community Development Specialist. Maintain list of completed owner-occupied rehabilitations and deferred forgivable loans. Make recommendations to the Community Development Manager on improvements to programs and processes. Coordinate with Legal Department on satisfaction of loans and title searches. Conduct public outreach in coordination with CD staff and other necessary departments on rehabilitation program. Monitor compliance of partner organizations.
10%
Coordinate Home Buyer Programs: Coordinate the implementation of home buyer programs with private developers and partner organizations. Process wire transfers at closing, forgivable loan paperwork, and requests for satisfactions and subordinations. Provide information to potential applicants and technical support for applications. Process applications and qualify income of applicants. Conduct public outreach in coordination with CD staff and other necessary departments on home buyer program information. Make recommendations to the Community Development Manager on improvements to programs and processes.
10%
Support Neighborhood Associations and Community Relations: Attend monthly neighborhood association meetings to inform the public of housing and rehabilitation programs and other CD programs and projects. At the direction of the Community Development Manager, represent the division at community meetings, coalitions, and working groups.
5%
Perform other duties as assigned.
Qualifications
Job Requirements
- Bachelor’s degree in construction management, public administration, architecture, planning, real estate or related field.
- Over two (2) years of experience working on the development of affordable and/or workforce housing opportunity programs.
Preferred Qualifications
- Master's degree in construction management, public administration, architecture, planning, real estate or related field.
- Experience with HUD-funded programs.
- Any of the following certifications or licenses:
-
- Home Builder license
- General Contractor license
- HUD Housing Counseling certification
- Lead Paint Risk Assessor certification.
Driver's License Requirements
- Valid South Carolina Class D Driver's License.
Performance Requirements
Knowledge of:
- Federal CDBG and other applicable and related federal grant and program regulations, administrative requirements, methods, techniques, and objectives.
- Federal, state and local housing legislation, regulations, programs, and resources.
- Theories, concepts, principles and practices of housing development process, housing and real estate finance.
- Basic accounting and bookkeeping methods, techniques, and objectives.
- Municipal budgeting methods, techniques, and objectives.
- Methods and techniques of loan qualifying and processing, real estate transactions, and land purchasing and sales.
- HUD Lead Safe Housing Rule and Title X requirements.
- Methods and techniques of loan qualifying and processing, real estate transactions, and land purchasing and sales.
- Public speaking principles and practices, public contact, and community relations.
Ability to:
- Understand and comply with all applicable rules, policies, and regulations.
- Plan, implement, and manage the City’s CDBG and Lead Hazard Control programs, ensuring the City is compliant with all grant program requirements.
- Act as City liaison for HUD programs and activities to other agencies, organizations, and the community.
- Perform HUD environmental reviews.
- Demonstrate strong customer service principles including issue resolution.
- Establish and maintain effective working relations with the general public, boards, commissions, public officials, partner agencies, other City officials and departments as well as coworkers.
- Prepare clear and concise administrative and technical reports for the public and the governing body.
- Effectively present housing matters to the public, governing body, and other City departments.
- Work independently to meet program goals.
- Plan and supervise the execution of programs adhering to federal and City regulations.
- Deal tactfully and fairly with citizens applying for housing programs.
- Communicate effectively both by oral and written means.
- Constructively resolve conflicts.
- Accurately complete forms, maintain accounting records, perform mathematical calculations, and prepare reports.
- Perform work that is difficult and diversified with limited precedent.
- Frequently apply a high degree of independent, logical, evaluative, and/or professional thinking to originate and develop procedures, techniques, or ideas within the parameters of a broad conceptual outline.
- Complete assignments in a timely fashion.
- Read, analyze, and interpret general business periodicals, professional journals, technical journals and procedures, financial reports, legal documents, and governmental regulations as well as literature, books, reviews, reports, and abstracts.
- Deal with a system of real numbers; and practical application of fractions, percentages, ratios/proportions and measurement.
- Write reports, prepare business letters, summaries, meeting minutes, and emails using proper format, punctuation, spelling, and grammar, using all parts of speech.
- Utilize various equipment and systems to include a camera, vehicle, plotter, punch estimating software, etc.
- Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.
Other Information
Working Conditions
Primary Work Location: Office environment with occasional field/site visits.
Protective Equipment Required: None.
Environmental/Health and Safety Factors:
Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Seasonal exposure to wetness and/or humidity and extreme temperatures.
Physical Demands:
Continuously requires fine dexterity, sitting, vision, hearing, and talking. Frequently requires walking. Occasionally requires standing, foot controls, and twisting. Rarely requires lifting, carrying, reaching, handling, kneeling, pushing/pulling, bending, and crouching. Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.
Mental Demands:
Frequently requires time pressures, frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team, and tedious or exacting work. Occasionally requires emergency situations and noisy/distracting environment.
Americans with Disabilities Act Compliance
The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
The City of Greenville offers a comprehensive and affordable benefits package designed to provide a variety of choices to best fit the needs of our employees and their families. View more details about these benefits here: City of Greenville Employee Benefits.
HEALTH INSURANCE
The City offers the following health insurance options to eligible employees:
- Medical
- Dental
- Vision
- Basic Term Life
- Employee Supplemental Life
- Spouse Term Life
- Child Term Life
- Short Term Disability (STD)
- Long Term Disability (LTD)
- Voluntary Benefits (Critical Illness, Accident, Hospital Care, etc.)
LEAVE & HOLIDAY BENEFITS
- General Leave is earned/accrued biweekly by all regular, full-time and permanent part-time employees as a percentage of normal work hours.
- The City of Greenville observes 11 paid holidays.
The City is a member of the South Carolina State (SCRS) and Police Officers (PORS) defined benefit Retirement Systems.
AWARDS & RECOGNITION
- Employee Recognition & Awards Program (ER&A)
- Employee Service Awards
- Longevity Bonus
- Worker's Compensation
- Deferred Compensation
- Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)