New Job Administrative Program Manager 1 In Louisiana
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| Administrative Program Manager 1 |
Administrative Program Manager 1
Company : State of Louisiana
Salary : $3,186 - $6,252 a month
Location : Louisiana
Full Description
Supplemental Information
This position is located within the Louisiana Department of Health / Office of Public Health / Region 4-BRCO / Lafayette Parish
Announcement Number: OPH/SP/181292
Cost Center: 3262109004/9992800
Position Number(s): 50456679
This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment.
Applicants must have Civil Service test scores for 8100-Professional Level Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here.
Occupational Summary
This is an administrative, managerial, clerical and supervisory support service position in the Lafayette Parish Health Unit. Directs and supervises the clerical support staff consisting of two (2) Administrative Coordinator 4s by planning, assigning and reviewing their work for content, completeness and accuracy. Counsels employees regarding work-related problems or questions; investigates reports and evaluates the work performance of subordinates. Orients and trains clerical employees, which includes training staff in the use of LINKS, EHR (Electronic Health Records System), LIMS, LAMedicaid, and WIC. Rearranges work assignments as necessary to provide adequate support coverage for all clinics. Other duties consist of Human Resources, information technology, inventory (for State as well as Parish), and responsible for assisting the professional staff in the delivery of services through multiple personal health programs such as the special supplemental food programs for women, infants and children, (WIC), Reproductive Health, Sexually Transmitted Diseases, Tuberculosis Control, Immunizations, Genetics, etc. Supervision is received from the Administrative Program Manager 2.
75% Meets with local agencies to acquire local appropriations and maintenance of buildings and grounds; budgetary control of DHH/OPH expenditures in day-to-day operations. Gathering data for budget preparation; reports; preparing variance reports, spreadsheets, etc. for use by the administrator in budget contract terms; provide general Programmatic information to the public and/or patients; refer unresolved problems to regional staff; secure building, cash and negotiables; monitor audits, record and functional reviews and exit interviews. Orders and tracks special formula, supplies and equipment according the LDH and OPH purchasing policies and procedures, the inventory of supplies and movable property. The compilation and submittal of reports to the regional office according to agency requirements; monitors the operational status of equipment and arranges for maintenance and repairs as needed. Assists local registrar of vital records; collects and approves legal documents in accordance with state laws governing preparation and filing of vital records LEERS system; checks death and stillbirth certificates for completeness and accuracy and approves for filing with the state registrar’s office; collects fees through SAMS and CARS computer system; issues certified copies of death certificates, insures confidentiality of records. Deputy registrar for the branch of the vital records service center located in the facility. Performs some of the same duties as the Administrative Coordinators including but not limited to registering patients, determining eligibility, making appointments, rescheduling appointments, etc.
25% Time administrator of the unit; reviews payroll entries in the CATS system for accuracy and recommends corrections. Inventory/Property Control- Designated the Property Control Coordinator for the Lafayette Parish Health Unit. Quarterly and annually conducts and prepares documentation on inventory of tagged state property the responsibilities of LDH Site Property Control Coordinator will adhere to the rules and regulations set forth in Policy 2424-81 (Section C). Uses hand scanner for property assigned to this location. Requests tags for state-owned property and tags properly upon receipt of tags and maintains documentation. Completes documentation for transfer of state-owned/tagged property and maintains files. Safeguards assets with monetary and fraudulent value such as WIC food drafts, the petty cash fund, etc.; supervises the recording and balancing of transactions for fee collections; petty cash fund transactions, and bank deposit transactions. Displays federal, state and agency law and policy posters in a conspicuous place replacing those that are outdated or missing.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit
For further information about this vacancy contact:
Shambrielle Pooler
[email protected]
LDH/Human Resources
Baton Rouge, LA 70821
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
FUNCTION OF WORK:
To manage administrative program areas and support functions for an organizational section, region, division or office.
LEVEL OF WORK:
Supervisor.
SUPERVISION RECEIVED:
General from an administrator or manager of a higher-level.
SUPERVISION EXERCISED:
Direct over 2 or more lower-level positions.
LOCATION OF WORK:
May be used by all agencies.
JOB DISTINCTIONS:
Administrative Program Manager jobs within this job series differ by a combination of organizational hierarchy, independence, complexity and scope.
Administrative Program Manager 1 positions differ from those allocated to the job of Administrative Program Director 1 by the absence of directing administrative programs and support functions and by the supervision exercised.
Examples of Work
Any level of this series may involve two to twenty administrative functions, such as human resources, purchasing, information technology, inventory, property control, accounting, safety, risk management, records management, security, inventory, mail operations, contracts/grants, insurance and budget.