New Job Administrative Officer 2 (090333) In Alaska

What you will be doing:
The Alaska Military Youth Academy (AMYA) is Alaska's Premier Leadership Academy. Working at AMYA provides the opportunity to assist Alaska's youth in becoming their best selves. The Administrative Officer 2 manages all administrative functions and financial oversight for the Alaska Military Youth Academy and manages all aspects of purchasing and the AMYA Warehouse. The incumbent is responsible for performing professional level cost analysis, financial reporting, cost projections, and human resource coordination for the sixty-seven (67) or more state employee positions. The work of an Administrative Officer 2 is an integral part of a program for Alaska's youth that has long reaching opportunities for success.

Our organization, mission and culture:
The Alaska Military Youth Academy strives to guide Alaska's youth towards having a more fulfilling, successful life, through teaching responsibility, leaders, citizenship, life coping skills, academic excellence, job skills, and many other aids that help shape who they may become.

The benefits of joining our team:
We believe in making a difference in the lives of Alaska's youth, We do so through preparation and perseverance. Come be inspired by our youth and be part of a footprint that lasts for years to come while you watch positive change happen before your eyes.

The working environment you can expect:
The Administrative Officer 2 position is located on Joint Base Elmendorf Richardson (JBER) at Camp Carroll. It provides ample parking, beautiful mountain views, trails for breaktime walking or jogging, and access to a no-cost fitness center. The daily work environment is generally indoors, in an office setting, but also involves walking around outside to various buildings on campus and working with your peers where they are located.

Who we are looking for applicants with these knowledge, skills, and experience:

• Ability to develop complex databases and spreadsheets to monitor, analyze, and maintain, division records for multiple funding sources by appropriation, grants, federal and state fiscal years, and Federal appendices;
• Hiring manager for recruitment, interview questions, interview procedures, hiring and personnel actions;
• Ensuring the State achieves maximum benefit from available Federal funding;
• Ensure that State and Federal resources (funds, personnel, material, and property) are properly used, accounted for and are in compliance with budgetary restrictions and legislative intent;
• Audits, monitors, and verifies appropriate funding structure is utilized, and approve payments for all purchase and service billings for processing.

The successful applicants must pass a federal background check to qualify for military base access, which is required with this position’s work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access.

Also, you must be able to maintain the clearance throughout your employment. Using a private vehicle will require a valid Alaska Driver's License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access are not within the State’s control.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

At the time of interview, applicant should provide:

• Three (3) professional references from individuals who have direct knowledge of your professional experience and abilities. Needs to include telephone number, address, and company name (at least one (1) reference should be a current supervisor).
• A complete list of all periods of paid or volunteer work experience relating to working with youth. Must include employer name and dates of employment, supervisor name and contact number, job title, and reason for leaving.
• Copies of last three performance evaluations.
• If you are using post-secondary education to meet the minimum qualifications, provide a copy of your degree certificate or copies of educational transcripts.

EDUCATION:
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

SUPPLEMENTAL QUESTIONS:
For your application to be considered complete and evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

MULTIPLE VACANCIES:
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE:
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE:
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:
[email protected]
For applicant password assistance please visit:
https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

Contact Information

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year
• Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information