New Job Office Associate Ii - 1238 In Maine

OFFICE ASSOCIATE II

• This is earning potential over the course of eight steps, new hires start at step one. Annual step increases are based on performance reviews and authorization of such increases.

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The Department of Agriculture, Conservation & Forestry, is currently recruiting to fill an Office Associate II position in Augusta.

BRIEF JOB DESCRIPTION: This position provides the only administrative and in-office support for the members of the Animal Health (AH) team. These responsibilities require solid knowledge of modern office practices and office equipment operation necessary to perform diverse clerical functions, and interest in and knowledge of issues related to livestock and poultry health and husbandry will be helpful in this role. Responsibilities require independent judgment in handling exceptions to established work assignments, priorities, and schedules.

KNOWLEDGE/SKILLS/ABILITIES:

• Field AH-related inquiries from the public and stakeholders to provide timely, accurate responses or route to appropriate team members for resolution.
• Provide critical support with educational seminars: organization (incl. speaker recruitment/communication), registration & marketing, and information collation & distribution
• Create and use varied correspondence formats and compose standard business correspondence and reports.
• Develop and use computerized formats and/or graphics.
• Collect, count, reconcile and/or deposit fees in accordance with set procedures, and reconcile funds.
• Stay current and understand, discuss, explain, and apply applicable animal health laws, rules, regulations, policies, procedures, paperwork, and terminology.
• Create basic graphics/illustration/publication work to produce informational materials, and make standard changes to web page content.
• Coordinate and support workshops, training, and orientation sessions with Animal Health staff.
• Determine facts, detect errors and irregularities in program materials, and take appropriate action in accordance with established procedures.
• Demonstrate ability to exercise good judgment in appraising work situations and making decisions/recommendations to effectively resolve problems.
• Order & organize supplies – office & field.
• Provide team with printer/computer/copier support.
• Other tasks as appropriate and directed with the possibility of expanding the position in the future.

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II and Office Associate I.

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No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($9,893.52-$11,057.52 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan– The State of Maine contributes 13.00% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation and gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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