New Job Budget Analyst In Massachusetts

The Bureau of Community Health and Prevention (BCHAP) under the Massachusetts Department of Public Health (DPH) is seeking a dynamic and experienced applicant to provide accounting and financial expertise for state appropriations, federal grants, and other appropriation types for BCHAP program staff. The selected candidate will develop and implement financial systems and reporting tools, monitor federal grant reporting and submissions, and provide technical assistance and training to program staff to ensure compliance with funding laws, regulations, and guidelines. This role also facilitates site visits, participates in proposal reviews, and maintains records to monitor compliance with standards, rules, and regulations for a multitude of funding streams.

BCHAP acknowledges the history of structural racism and its impact on health. We are committed to improving the quality of life for all Commonwealth residents while eliminating inequities that impact the lives of communities of color who are disproportionately affected by conditions leading to poor health outcomes. The Analyst will contribute to the development and implementation of a strategic vision to build racial equity into all components of A&F processes with a focus on health and social disparities to ensure the Bureau’s work, policies and programs are inclusive and equitable for all.

Duties and Responsibilities (these are a general summary and not all inclusive):

• Coordinate operational and fiscal issues for federal cooperative agreements, grants, and state appropriations.
• Provide guidance to program staff and act as an intermediary between BCHAP program staff and other Bureau fiscal staff.
• Provides oversight of state, trust, federal, and ISA accounts.
• Prepare annual projections, budgets, and justifications.
• Ensure accurate and timely completion of grant application materials and annual reports using MMARS, FACS, and the information warehouse.
• Provide monthly fiscal analysis reports and reconciliations and communicate issues to the Division Director, Program Managers, grant team leaders, and project advisors.
• Provide budgetary technical assistance and training to contracted vendors to ensure the accomplishment of goals and objectives.
• Develop corrective action plans with contract recipients as needed.
• Facilitate site visits, participate in proposal reviews, maintain records, prepare reports, and attend recipient planning meetings.
• Coordinate activities with other fiscal managers within BHCAP to develop bureau-wide standard operating procedures.
• Monitor compliance with standards, rules, and regulations for multiple funding streams, including cooperative agreements, grants trust accounts, and state appropriations.
• Serve as the Division liaison with the Budget Office and ensure grant obligation and spending ceilings are accurate.

Required Qualifications:

• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned activities.
• Capacity to analyze and determine the applicability of data and draw conclusions and make appropriate recommendations.
• Skilled in gathering information through questioning individuals and by examining records and documents.
• Talent for determining the proper format and procedure for assembling items of information.
• Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
• Demonstrated experience in coordinating the efforts of others in accomplishing assigned work objectives.

Preferred Qualifications:

• Master’s degree or higher in business administration or business management.
• Working knowledge of the Massachusetts Management Accounting and Reporting System (MMARS).
• Excellent interpersonal, written and verbal communication skills.
• Strong team participation skills.
• Skilled in coordinating numerous projects simultaneously to successful completion.
• Proficient in Microsoft Office suite including Microsoft Word, Access, Excel, PowerPoint and Teams.

About the Department of Public Health:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

More information can be found at: MA Department of Public Health

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #2.

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

COVID Vaccine: As a condition of employment, depending on job assignment and location, employees may be required to have received COVID-19 vaccination and/or other vaccinations, or to have been approved for a vaccination exemption prior to their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment.