New Job Procure-To-Pay Program Manager In Oregon
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| Procure-to-Pay Program Manager |
Procure-to-Pay Program Manager
Company : City of Eugene, OR
Salary : $86,174 - $116,334 a year
Location : Oregon
Full Description
General Statement of Duties
The City of Eugene’s Finance Division is recruiting for a
Procure-to-Pay Manager
Are you a strategic thinker interested in maximizing the potential of a critical business functions for the City of Eugene? Do you enjoy leading a strong team that is innovative in providing service delivery in a changing landscape? Are you a person that enjoys interacting with people at all levels of the organization? If this sounds like you, apply to join the City's Finance team as the Procure-to-Pay Manager.
The successful candidate for this position will join a high performing and collaborative team that supports all City of Eugene departments with their purchasing and accounts payable needs. The Procure-to-Pay Manager will be a skilled communicator who builds strong relationships with Information Services Department, Risk Services, City Attorney’s Office, and department stakeholders.
This position will:
- Manage, direct, and oversee the Procure-to-Pay program for the City organization.
- Direct the work of the purchasing and accounts payable teams in the Finance Division.
- Lead the development and implementation of system enhancements and process improvements.
- Provide complex professional and administrative support to the Chief Financial Officer and Assistant Finance Director in the assigned program areas.
The P2P Program Manager:
- Will be a skilled analyst with strong communication skills (oral and written), excellent planning and organizational skills, and knowledge of program evaluation methods.
- Will have experience directing a team to work on complex tasks under tight deadlines.
- Should be able to work both in a team environment and independently with minimal guidance from the Assistant Finance Director.
THIS POSITION IS OPEN UNTIL FILLED
First review of applications will take place: July 5, 2023
ONLINE APPLICATIONS ONLY
Salary Range: $41.43 - $55.93 Hourly / $86,174.40 - $116,334.40 Annually
The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA). You can learn more about our process at our How to Apply page.
Benefits: The City of Eugene offers robust and competitive benefits. For more info, click the Benefits Tab, or visit this summary page as well as this benefits package page.
Department/Division: Central Services / Finance
Work Location: Eugene Public Library, 100 W 10th Ave STE 400, Eugene, OR 97401
Must reside in the state of Oregon and be able to report onsite in Eugene, OR for work as needed.
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM with flexibility per business need.
Living & Working in Eugene: For more information on living in Eugene, how the City of Eugene operates, and more, visit this page.
Examples of Duties Performed - Duties may include but are not limited to the following
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Plans and organizes assignments in the program area to achieve established objectives and time schedules, including assigning work activities, projects and programs; monitoring work flow; reviewing and evaluating work products, methods and procedures; developing methodology and schedules; completing or directing staff in completing assigned or special projects.
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Assists with analyzing options for continuous improvement of the P2P systems; meets and confers with system users, information services staff, consultants and others on the implementation of new functionality, on-going updates and maintenance of P2P software systems.
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Recommends changes in structure, policies, procedures, and methods in the assigned program area; proposes strategies for implementing changes.
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Acts as consultant on a P2P topics for staff throughout the departments; researches, mediates and resolves sensitive and/or controversial inquiries, complaints and concerns; communicates and coordinates with other City program areas to ensure effectiveness of interdepartmental operations and activities. (Note that this position will work closely with the Assistant Finance Director on technical procurement issues and will not serve as the Purchasing Agent for resolution of issues regarding purchasing rules.)
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Serves as a member of the Finance Leadership Team; participates in development of division budget, goals, objectives, policies, and procedures.
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Responsible for the selection, supervision, and evaluation of assigned staff; assigning work and ensuring appropriate training is provided; investigating complaints; recommending and administering disciplinary actions; handling sensitive personnel matters and recommending grievance responses; exercising full supervision over employees.
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Other duties as assigned.
To view more detailed information on the general duties, knowledge, and abilities that may be expected for this position, please see the classification: Management Analyst, Sr.
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.
Minimum Qualifications:
Experience:
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Four and a half years of related professional experience, preferably in the public sector and/or purchasing or accounts payable, including at least one year of supervisory or program management experience.
Training & Education:
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Equivalent to a Bachelor's degree in Finance, Business or Public Administration, or a closely related field.
MUST PASS A BACKGROUND CHECK
The Ideal Candidate:
Some key characteristics that will ensure success in this role include:
Commitment to Financial Integrity and Stewardship
The ideal candidate will be committed to ensuring the integrity of the City’s procurement and accounts payable systems, responsible stewardship of the City's financial resources and the transparency of financial information and processes.
Solid Communication Skills
The candidate will have the ability to clearly explain, both orally and in writing, elements of the City’s P2P program to other staff members and City leadership, including respectfully soliciting feedback from various stakeholders.
Creativity, Flexibility and Ambiguity
The P2P Program Manager will use creative problem solving and innovation to approach complex issues from a broad perspective and see a variety of options and scenarios to be explored. Assignments may be made with ambiguous instructions and a level of uncertainty of the desired or expected outcome.
Strong Interpersonal Skills
The successful candidate for this role will develop and cultivate a respectful and inclusive work environment, and take the time to appreciate, understand and learn from the diversity of their teammates, the organization, and the community. The candidate will demonstrate self-awareness and emotional intelligence, be open and accepting of other people's perspectives and needs, give others the chance to shine, look at themselves honestly, and take responsibility for their actions.
Supplemental Information
What to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.
Non-Represented Retirement Program: Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees’ Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%.
Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.
Salary and Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefits, deferred compensation, physical examination, life insurance, and long-term disability. Health, dental, and vision benefits are available.
To view a summary of benefits and/or benefit premium rates click the respective link. Click here to view information about Total Worker Health.