New Job Office Assistant In Connecticut
Company : State of Connecticut - Department of Correction
Salary : $46,034 - $60,398 a year
Location : Connecticut
- Brooklyn Correctional Institution - Brooklyn, CT; Full-time on first shift, Monday - Friday from 7:00 AM until 3:30 PM
- Hartford Parole and Community Services - Hartford, CT; Full-time on first shift, Monday - Friday from 8:00 AM until 4:30 PM
- Willard-Cybulski Correctional Institution - Enfield, CT; Full-time on first shift, Monday - Friday from 7:30 AM until 4:00 PM
- Typing a variety of materials and entering and retrieving data;
- Maintaining filing and indexing systems;
- Composing routine correspondence;
- Compiles and generates recurrent technical, statistical, or financial reports;
- Provides general information in response to citizen complaints:
- Responding to inquiries from other work units or departments/agencies;
- Maintaining calendars;
- Other duties as assigned.
- Excellent health and dental coverage;
- A generous retirement plan;
- Paid time off;
- A healthy work/life balance!
- To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;
- Engage in a rewarding career;
- Assist our employees so they can achieve success;
- Make a difference in the public sector;
- Work together in a collaborative team environment.
- In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
- The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
- Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
- All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].
- This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
- Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
- Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
- The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.
EXAMPLES OF DUTIES
Performs the full range of general clerical duties as described in the following areas:
- Types a variety of materials in relation to other duties or as assigned;
- Enters and retrieves data on computers, tablets, and other electronic equipment.
- Sets up and maintains office procedures, filing and indexing systems and forms for own use.
- Composes routine correspondence.
- REPORT WRITING:
- Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
- Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;
- Responds to inquiries from other work units or departments/agencies;
- Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
- May lead lower level employees in carrying out assigned clerical functions.
- Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
- Processes a variety of documents in determining routine case status;
- Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;
- Processes purchase requisitions/purchase orders for subsequent action;
- Prepares payment lists and billing invoices;
- Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;
- Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;
- Figures payments, costs, discounts and adjustments using prescribed methods and formulas;
- Receives monies in various forms such as cash, checks and money orders and prepares for deposit;
- Maintains inventory and orders supplies;
- Uses a variety of electronic equipment to perform job functions;
KNOWLEDGE, SKILL AND ABILITY
- Knowledge of office systems and procedures including proper telephone usage and filing;
- basic interpersonal skills;
- oral and written communication skills;
- in performing arithmetical computations;
- Ability to
- perform a full range of clerical tasks;
- operate office equipment which includes computers, tablets, and other electronic equipment;
- operate office suite software;
- schedule and prioritize workflow;
- read and interpret complex instructions.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience.
- 1 year of experience utilizing Microsoft Office programs (Examples include: Excel, Word, Outlook) to:
- Format documents;
- Compile and organize information;
- Create spreadsheets;
- Organize calendars;
- Send and receive correspondence;
- Schedule/coordinate virtual calls and meetings;
- Experience entering data into electronic forms that require high attention to detail;
- Experience communicating effectively across different units and offices;
- Experience in interpersonal customer service;
- Experience operating multi-function copiers, faxes, personal computers, etc.
- Experience developing and maintaining basic office procedures and filing systems including both physical and electronic case files and records;
- Experience in a multi-faceted and high-volume work environment;
- Experience organizing and managing a large volume of work.
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.