New Job Records Specialist In Idaho

• Implement in-depth knowledge of complex records management software to process record center services and monitor inventory tracking of the State Record Center.
• Oversee the management of the internal records that are created as part of the operational needs of the State Record Center, such as delivery sheets, vehicle logs and service request documentation.
• Ingest initial record transfers and process outgoing inventory, including the database management, inventory validation and internal recordkeeping required to complete the process, while verifying the compliance of the laws, policies and procedures that govern the State Record Center.
• Carryout the intricate process of data imports, multi-agency database inquiries and generating a multitude of detailed system reports.
• Contribute to the secure storage and efficient retrieval of confidential records.
• Apply good knowledge of records management best practices in daily work.

• Technical support (20%): Provide customer service to state agency record managers and other record center customers by responding to inquiries, providing technical assistance with the records management software, and explaining policies, rules and regulations.
• Compile and analyze fees generated by service requests for the State Record Center’s cost-recovery program.
• Provide a high level of technical support to the Records Management Supervisor in daily operations, outreach opportunities and records management software end-user assistance.
• Assist the Record Technician, as needed, with inventory requests, daily deliveries and other duties as assigned.
• Regularly use Microsoft Office programs and incorporate other typical office environment resources into daily responsibilities.
• Provides support to the agency through participation on records team.
• Performs other duties as assigned.

Experience: monitoring a records system to identify and correct errors; researching a variety of sources to resolve problems; interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments; entering and retrieving data using a computerized records system.

To learn more about the Idaho State Historical Society, please visit our website at: https://history.idaho.gov/

Working for the state offers the ability to easily balance work and life commitments, including benefits such as a flexible work schedule, PERSI retirement, medical/dental insurance, a wellness program, and state-facilitated training.

Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.

Preference may be given to veterans who qualify under state and federal laws and regulations.

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.