New Job Project Manager, Partnership Programs, Oarc In California
|
| Project Manager, Partnership Programs, OARC |
Project Manager, Partnership Programs, OARC
Company : UCLA
Salary : Details not provided
Location : California
Full Description
Project Manager plans and coordinates multiple projects to ensure the timely completion of activities and tasks in support of the research and outreach mission of the Office of Advanced Research Computing (OARC). Coordinates internal and external resources for the flawless execution of collaborative industry and research technology programs, including virtual and in-person events, workshops, meetings, bootcamps, courses, working sessions, board meetings, committee meetings, and multi-team collaborations.
Project Manager will provide support through project initiation and planning, meeting facilitation, creating, analyzing, and disseminating agendas, reports, survey data, proposals, documents, and substantial communications with a variety of stakeholder communities. Develops and executes defined processes and follow-up procedures to enable project completion.
Project Manager builds key relationships with program stakeholders, and works across key university units, including UCLA Legal Affairs, OARC Admin/Finance, Department of Engineering, Department of Statistics, Career Services, Technology Development Group (TDG), UCLA Development Office, select Student Groups, and others as required, to ensure execution of university and public-private partnership programs. Schedules develops, and plans communications to executive board members, committee members, program participants, support staff, service providers, and others as required to achieve program milestones.
Assesses, tracks, and updates content on various communications platforms and ensures stakeholders have up-to-date and relevant information. Researches, facilitates and collaborates for the development and refinement of brochures, presentations, and outreach materials. Creates and maintains up-to-date program membership and stakeholder distribution lists and directories using a CRM, listservs, and other tracking databases as appropriate, reviewing periodically to ensure accuracy of information. Outreaches to current and prospective members and sponsors, as appropriate. Analyzes data and facilitates introductions for potential UCLA-industry research partnerships, as directed. Maintains confidentiality and privacy of stakeholder information.
Project manager develops, documents, shares plans and tasks, gains buy-in, achieves milestones, aggregates resources, and meets deadlines. Works with stakeholders to meet budget targets and alerts of any potential budget issues.
Participates in programs and contributes to progressive improvement of program through observation, assessment, preparation, and analysis of data, trends and client feedback.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
Demonstrated ability to successfully manage and complete projects within budget and scope.
Required
Demonstrated ability to plan, manage and implement both large- and small-scale conferences, meetings, workshops and events, virtual, in-person, and hybrid and facilitate and assign tasks across a variety of people, units, and departments.
Required
Demonstrated ability to use verbal and written communications effectively and skillfully to accomplish programmatic goals.
Required
Demonstrated ability to be a collaborative team player and independently initiate and facilitate a group think approach to problem solving.
Required
Analytical skills sufficient to evaluate data, identify problems, and to suggest solutions and methods of implementation.
Required
Interpersonal skills sufficient to communicate effectively with a diverse range of stakeholders, including faculty, executives, staff, students, visitors and vendors with courtesy, diplomacy, tact and respect.
Required
Demonstrated skill in prioritizing tasks and preparing process documents and schedules to ensure that work is completed effectively and efficiently.
Required
Demonstrated ability to use technology to organize ideas, processes, documentation, tasks, and assignments.
Required
Demonstrated excellence in relationship building and retention, and communications.
Required
Demonstrated ability to write and edit precise and grammatically correct documents, web content, program content, and correspondences with quality, speed, clarity, and accuracy.
Required
Proficiency in software applications: Outlook, Word, Excel (including Pivot tables, lookup, and other analytical functions), Visio, Lucid Charts, PowerPoint, Box, Google Apps, Microsoft Teams, Salesforce, Zapier.
Required
Demonstrated ability to use of cloud-based tools and applications.
Required
Ability to design and facilitate planning and brainstorming sessions, capture and prepare summary notes for action.
Required
Ability to identify and facilitate set up of A/V systems and communications technologies to support programs.
Required
Ability to function effectively in a fast-paced, changing environment with conflicting demands and prioritize work accordingly.
Required
Bachelor's or Associates degree in Communications, Project Management, or relevant discipline.
Required
Working knowledge of university administrative, accounting and purchasing policies and procedures.
Preferred
Ability to effectively research, understand, properly interpret and follow OARC and university policies and procedures.
Required
Ability to communicate and interact with various communities, including students, faculty researchers, high level industry executives, UCLA technologists, and startup communities in a professional manner.
Required
Ability to quickly escalate issues, communicate concerns, and recommend alternative approaches.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
06-01-2023
External Posting Date:
Project Manager will provide support through project initiation and planning, meeting facilitation, creating, analyzing, and disseminating agendas, reports, survey data, proposals, documents, and substantial communications with a variety of stakeholder communities. Develops and executes defined processes and follow-up procedures to enable project completion.
Project Manager builds key relationships with program stakeholders, and works across key university units, including UCLA Legal Affairs, OARC Admin/Finance, Department of Engineering, Department of Statistics, Career Services, Technology Development Group (TDG), UCLA Development Office, select Student Groups, and others as required, to ensure execution of university and public-private partnership programs. Schedules develops, and plans communications to executive board members, committee members, program participants, support staff, service providers, and others as required to achieve program milestones.
Assesses, tracks, and updates content on various communications platforms and ensures stakeholders have up-to-date and relevant information. Researches, facilitates and collaborates for the development and refinement of brochures, presentations, and outreach materials. Creates and maintains up-to-date program membership and stakeholder distribution lists and directories using a CRM, listservs, and other tracking databases as appropriate, reviewing periodically to ensure accuracy of information. Outreaches to current and prospective members and sponsors, as appropriate. Analyzes data and facilitates introductions for potential UCLA-industry research partnerships, as directed. Maintains confidentiality and privacy of stakeholder information.
Project manager develops, documents, shares plans and tasks, gains buy-in, achieves milestones, aggregates resources, and meets deadlines. Works with stakeholders to meet budget targets and alerts of any potential budget issues.
Participates in programs and contributes to progressive improvement of program through observation, assessment, preparation, and analysis of data, trends and client feedback.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
Demonstrated ability to successfully manage and complete projects within budget and scope.
Required
Demonstrated ability to plan, manage and implement both large- and small-scale conferences, meetings, workshops and events, virtual, in-person, and hybrid and facilitate and assign tasks across a variety of people, units, and departments.
Required
Demonstrated ability to use verbal and written communications effectively and skillfully to accomplish programmatic goals.
Required
Demonstrated ability to be a collaborative team player and independently initiate and facilitate a group think approach to problem solving.
Required
Analytical skills sufficient to evaluate data, identify problems, and to suggest solutions and methods of implementation.
Required
Interpersonal skills sufficient to communicate effectively with a diverse range of stakeholders, including faculty, executives, staff, students, visitors and vendors with courtesy, diplomacy, tact and respect.
Required
Demonstrated skill in prioritizing tasks and preparing process documents and schedules to ensure that work is completed effectively and efficiently.
Required
Demonstrated ability to use technology to organize ideas, processes, documentation, tasks, and assignments.
Required
Demonstrated excellence in relationship building and retention, and communications.
Required
Demonstrated ability to write and edit precise and grammatically correct documents, web content, program content, and correspondences with quality, speed, clarity, and accuracy.
Required
Proficiency in software applications: Outlook, Word, Excel (including Pivot tables, lookup, and other analytical functions), Visio, Lucid Charts, PowerPoint, Box, Google Apps, Microsoft Teams, Salesforce, Zapier.
Required
Demonstrated ability to use of cloud-based tools and applications.
Required
Ability to design and facilitate planning and brainstorming sessions, capture and prepare summary notes for action.
Required
Ability to identify and facilitate set up of A/V systems and communications technologies to support programs.
Required
Ability to function effectively in a fast-paced, changing environment with conflicting demands and prioritize work accordingly.
Required
Bachelor's or Associates degree in Communications, Project Management, or relevant discipline.
Required
Working knowledge of university administrative, accounting and purchasing policies and procedures.
Preferred
Ability to effectively research, understand, properly interpret and follow OARC and university policies and procedures.
Required
Ability to communicate and interact with various communities, including students, faculty researchers, high level industry executives, UCLA technologists, and startup communities in a professional manner.
Required
Ability to quickly escalate issues, communicate concerns, and recommend alternative approaches.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
06-01-2023
External Posting Date: