New Job Medical Records Technician In New Hampshire

*See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Health and Human Services, New Hampshire Hospital, Philbrook Adult Transitional Housing (PATH) has a full-time vacancy for Medical Records Technician.

Summary:
This position is assigned to work in the support services area. Transcribe technical medical dictation from a centralized digital dictation system within an electronic and paper (hybrid) medical record environment. Transcribed documents become part of the legal medical record and must be accurate and thus require a high degree of understanding of medical terminology, anatomy and physiology, pharmacology and medical procedures to translate the dictation into a clear and comprehensible format. Provide protected health information to continuing care providers and other requestors upon verification of a HIPAA-compliant authorization from the patient or guardian.

Minimum Qualifications:

Education: Associate's degree (two years of college or vocational/technical school) with a major study in Health Information Management or a related health care field. Each additional year of approved formal education may be substituted for one year of required work experience .

Experience: Three years' experience involving the maintenance of medical records as a medical clerk or in an area which provided experience with medical terminology and records. Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: Registration as a RHIT (Registered Health Information Technician) or Registered RHIA (Registered Health Information Administrator) issued by the American Health Information Management Association (AHIMA) is preferred.

Preferred Qualifications: Knowledge of HIPAA, state and federal guidelines for release of protected health information is desirable. Knowledge of JCAHO standards related to medical record content and timeliness of completion is desirable.

Special Requirements:

• Computer skills utilizing a variety of software including word processing, spreadsheets and databases and Windows Operating Systems. Ability to demonstrate, through prior responsibilities, a high level of attention to detail. Ability to work with a variety of customers, patients, attorneys and other healthcare providers in a diplomatic and professional fashion.
• Must pass a Medical Terminology test with a minimum score of 80%
• Must pass a typing test with a minimum speed of 65 words per minute with no more than three errors.
  

Responsibilities:

• Provides administrative supervision in collecting, maintaining and releasing protected health information in accordance with HIPAA, federal and state regulations, and hospital policies on the release of patient information. Responsibilities include date stamping all incoming correspondence, logging in all requests for PHI in the Release of Information database and updating when requests are completed. Prior to sending any information the authorization to release information is verified for accuracy, appropriateness, completeness and compliance with HIPAA guidelines.
• Manages all health information responsibilities including transcription, patient record maintenance, and the release of protected health information at the New Hampshire Hospital HID in accordance with established Hospital policies and procedures.
• Assists in the development of operational policies in maintaining an incomplete Record Tracking procedure to facilitate the completion of discharged patient records within 8 days of discharge. Notifies the clinical staff on a weekly basis or more often if needed of their incomplete patient records.
• Processes inpatient admissions, discharges in accordance with JCAHO and other regulatory standards to maintain reliable statistical data. Transcribes technical medical information and assessments, such as psychological and psychiatric reports, in a timely and accurate manner to compile and provide specialized reports on patient information for continuing care providers. Complies with Joint Commission and other accrediting agency standards pertaining to documentation requirements.
• Transcribes multidisciplinary discharge summary to accurately communicate information needed to facilitate continuity of care and placement of current inpatients.
• Assumes responsibility for the program's maintenance of an accurate chart location system to promote timely and efficient retrieval of medical records to meet patient care needs, accrediting agency standards and state and federal regulations.
• Provides operational training to the Unit Secretary and staff members of New Hampshire Hospital on medical record policies and procedures, JCAHO requirements, and state and federal regulations related to the content and maintenance of medical record documentation and release of protected health information. Presents information to clarify policies, procedures and standards.
• Utilizes a hybrid medical record (part paper and part electronic) environment for transcription of medical documentation and release of medical information.

Staff Workplace Safety Accountabilities:

Complies with established hospital and departmental policies and procedures by:

• Performing accountabilities in accordance with established policies and procedures:
• Communicating with supervisors regarding issues related to workplace safety (i.e., ergonomics, body mechanics, environment, equipment, etc...).
• Reporting on the job injuries to supervisor IMMEDIATELY.
• Attending training programs as appropriate.

Total Commitment to Quality:

Participates in the process of continuous quality improvement by supporting unit/department-based quality improvement activities. Demonstrates commitment to customer service values in professional conduct and by promoting such values in assigned work area.

DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

For further information please contact Cynthia Babonis, Administrator IV, [email protected] and 603-271-5350.

You may also contact Human Resources at [email protected].

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits is based on the employee's union status, and employee per pay period health benefit contributions will vary depending on the type of plan selected.

Value of State's share of Employee's Retirement: 14.53% of pay

Other Benefits:

o Dental Plan at minimal cost for employees and their families ($500-$1800 value)

o Flexible Spending healthcare and childcare reimbursement accounts

o State defined benefit retirement plan and Deferred Compensation 457(b) plan

o Work/life balance flexible schedules, paid holidays and generous leave plan

o $50,000 state-paid life insurance plus additional low-cost group life insurance

o Incentive-based Wellness Program (ability to earn up to $500)

Want the specifics? Explore the Benefits of State Employment on our website:

EOE

TDD Access: Relay NH 1-800-735-2964