New Job Employment Manager In Georgia
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| Employment Manager |
Employment Manager
Company : City of Marietta, GA
Salary : $66,164 - $76,107 a year
Location : Georgia
Full Description
Job Description
This is a senior level position in the Human Resources department responsible for all recruitment and retention activities for all positions within the city/BLW. Recruitment activities include compliance with all Federal and state labor law, as well as the city/BLW policies and procedures, assuring budgeted staffing levels are maintained, posting and advertising of all open positions, applications management, review and recommendation of candidates to departments, advising and training of departmental hiring managers involved in the hiring process, oversight of post-offer requirements administration, and participation in career fairs. Retention activities include multiple awards programs for the recognition of employees, departments, and managers, and encouraging departments to utilize the concepts of succession planning.
Manages all employment activities for the city/BLW which involves the following activities:
Reviews job description. Prepares position announcements based on updated job description. Reviews changes with departmental hiring manager for accuracy. Determines length of recruitment based on current market conditions and the department"s needs.
Develops advertising and recruitment strategies based on the position, market conditions, and budget constraints. Develops media, Internet, and other advertising sources to achieve optimum market exposure.
Screens applications according to city/BLW policies and procedures and federal and state laws, including EEOC requirements. Documents the credentials of all applicants and develops a finalist list of the most qualified applicants and sends to the department manager.
Advises hiring manager when questions arise. Trains hiring managers in the interview and selection processes.
Responsible for verifying all post-offer requirements have been successfully completed. Arranges for preliminary orientation of newly-hired employees.
Responds to applicant questions and/or complaints; explains city policy and procedure as needed. Maintains records of all job opening activities through employment documentation and records retention practices.
Reviews current city/BLW employment practices and procedures to assure compliance with state and federal regulations. Recommends changes as needed.
Coordinates applicant testing, including review of tests for validity, adverse impact, scheduling, and administering, including test security procedures.
Maintains applications and all employment documentation for each job posting as required under the records retention requirements of the State of Georgia.
Responds to applicant requests for information. Provides guidance to city/BLW employees who wish to apply for open positions.
Works with department managers when reorganizations are needed, providing guidance or help with developing job descriptions and placement within the pay plan.
Develops and maintains the career portal, applicant tracking system, and all online recruitment tools.
Selects, supervises, trains, delegates and reviews the work and activities of one full-time clerical staff member who is involved in the employment process.Responsible for monitoring their performance and making improvements or changes when/if needed.Participates in disciplinary action process as needed.Prepares performance evaluation annually.
Develops and updates records concerning recruitment, testing processes, new hires, transfers, promotions, and terminations.Analyzes such data and prepares recommendations for changes in policy and/or procedure.
Collects, manipulates, and analyzes information required for salary surveys and other employment metrics reports used to track turnover ratio, new hire ratio, average time to fill, cost to hire, number of applications processed, reasons for terminations, total number of opening, openings by department, and maintains historical data on these areas to track trends.
Advise managers and actively engage with employees on performance management, professional development and succession planning.
Responsible for coordinating the recruitment events with the City of Marietta, the Department of Labor, Workforce Cobb, and various other recruitment initiatives.
Responsible for attending career fairs in the area to represent the city/BLW and present city/BLW employment opportunities to the public.
Responsible for coordinating the acquisition of temporary employees for departments, either through a contracted temp agency or other means.
Responsible for the RFP selection process for temporary agencies to provide administrative help to city/BLW departments.Monitors the contracted temp agency service over the life of the contract and acts as the liaison between the agency and departments.Explains the process of acquiring a temporary employee to affected departments.
Responsible for the RFP selection process for pre-employment physicals and drug screens.
Responsible for research into departmental spending trends that is needed to complete the departmental budget process each year.
Manages budget items related to the employment processes.
Responsible for creating, updating, and maintaining pertinent web pages on the employee intranet site known as GemNet.
Responsible for the initiation, creation, training, maintenance, and effective utilization of applicant tracking software/onboarding and related programs to streamline and technologically update the applicant selection process.
Utilizes software knowledge (COGNOS) to provide reports and detailed information about employment in particular, Human Resources in general, and to provide assistance to other departments when needed.
Responsible for training managers, supervisors, and other Human Resources staff as needed, in the areas of: the legal hiring process and understanding related federal and state laws, ensuring that all EEOC practices are followed, utilization of proper and legal interviewing techniques and why they are valuable, costs of turnover, the purpose and value of the "on-boarding" process, the value and necessity of retention efforts, the need for succession planning and how to implement it, and how to fully utilize the applicant tracking system.
ADDITIONAL JOB FUNCTIONS
Responsible to assist with payroll, benefits, and workers" compensation activities in the absence of other staff as needed, or when workload demands.
May be called upon to write proposals, RFP"s, updates for policies and procedures manual, training materials, letters, reports, executive summaries, and brochures for various programs in the department other than employment, as needed.
Performs other related functions as needed.
Knowledge, Skills and Abilities
Preferred Qualifications -
A bachelor"s degree in Human Resources, Public Administration, or closely related field and a minimum of five years public employment management experience.
Thorough knowledge of state and federal regulations, including Equal Employment and Fair Labor Standards regulations and methods used in local government/civil service employment and other related labor law issues.
Knowledge and skill using a computer and programs related to Human Resources Administration, including MS Office Suite (MS Word, Excel, Outlook, Access) and other related programs as needed.Strong Internet skills needed, including the ability to use HTML, in order to perform research on multiple topics, post city/BLW job openings on numerous broad-spectrum and specialty websites, perform credit history checks, and perform searches for background information on candidates.
Knowledge and skill in the implementation and utilization of applicant tracking software.Requires the ability to learn as well as train others in the use of the software and oversee maintenance of updated information.
Knowledge of current public Human Resources practices and applicable regulations.
Skill in negotiating with multiple vendors to gain favorable contract pricing for such things as Internet advertising, catering, drug screens, physicals, and police and fire testing.
Skill, knowledge, and ability necessary to create, maintain, and train end users on the Human Resources portion of the city"s Intranet system, called GemNet.
Ability to develop applicant selection and evaluation methods that are compliant with all state and federal guidelines, and city/BLW policies and procedures.
Ability to apply all city/BLW hiring policies and procedures to the employment process.
Knowledge of statistics and the ability to prepare and present professional information in report form on a quarterly and yearly basis, or as needed.
Excellent verbal and written communication skills.
Ability to establish and maintain effective working relationships with supervisors, managers, employees, retirees, elected officials, vendors, and the public.
Ability to make sound decisions based on city policies and procedures and relevant labor law.
Ability to train subordinate Human Resources department staff on all routine office functions, rules, policies, and procedures.
Ability to make presentations or conduct meetings with all levels of city/BLW staff to discuss employment procedures.
Ability to resolve problems related to employment complaints or the employment process, and recommend changes as needed.
Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.
This is a senior level position in the Human Resources department responsible for all recruitment and retention activities for all positions within the city/BLW. Recruitment activities include compliance with all Federal and state labor law, as well as the city/BLW policies and procedures, assuring budgeted staffing levels are maintained, posting and advertising of all open positions, applications management, review and recommendation of candidates to departments, advising and training of departmental hiring managers involved in the hiring process, oversight of post-offer requirements administration, and participation in career fairs. Retention activities include multiple awards programs for the recognition of employees, departments, and managers, and encouraging departments to utilize the concepts of succession planning.
Manages all employment activities for the city/BLW which involves the following activities:
Reviews job description. Prepares position announcements based on updated job description. Reviews changes with departmental hiring manager for accuracy. Determines length of recruitment based on current market conditions and the department"s needs.
Develops advertising and recruitment strategies based on the position, market conditions, and budget constraints. Develops media, Internet, and other advertising sources to achieve optimum market exposure.
Screens applications according to city/BLW policies and procedures and federal and state laws, including EEOC requirements. Documents the credentials of all applicants and develops a finalist list of the most qualified applicants and sends to the department manager.
Advises hiring manager when questions arise. Trains hiring managers in the interview and selection processes.
Responsible for verifying all post-offer requirements have been successfully completed. Arranges for preliminary orientation of newly-hired employees.
Responds to applicant questions and/or complaints; explains city policy and procedure as needed. Maintains records of all job opening activities through employment documentation and records retention practices.
Reviews current city/BLW employment practices and procedures to assure compliance with state and federal regulations. Recommends changes as needed.
Coordinates applicant testing, including review of tests for validity, adverse impact, scheduling, and administering, including test security procedures.
Maintains applications and all employment documentation for each job posting as required under the records retention requirements of the State of Georgia.
Responds to applicant requests for information. Provides guidance to city/BLW employees who wish to apply for open positions.
Works with department managers when reorganizations are needed, providing guidance or help with developing job descriptions and placement within the pay plan.
Develops and maintains the career portal, applicant tracking system, and all online recruitment tools.
Selects, supervises, trains, delegates and reviews the work and activities of one full-time clerical staff member who is involved in the employment process.Responsible for monitoring their performance and making improvements or changes when/if needed.Participates in disciplinary action process as needed.Prepares performance evaluation annually.
Develops and updates records concerning recruitment, testing processes, new hires, transfers, promotions, and terminations.Analyzes such data and prepares recommendations for changes in policy and/or procedure.
Collects, manipulates, and analyzes information required for salary surveys and other employment metrics reports used to track turnover ratio, new hire ratio, average time to fill, cost to hire, number of applications processed, reasons for terminations, total number of opening, openings by department, and maintains historical data on these areas to track trends.
Advise managers and actively engage with employees on performance management, professional development and succession planning.
Responsible for coordinating the recruitment events with the City of Marietta, the Department of Labor, Workforce Cobb, and various other recruitment initiatives.
Responsible for attending career fairs in the area to represent the city/BLW and present city/BLW employment opportunities to the public.
Responsible for coordinating the acquisition of temporary employees for departments, either through a contracted temp agency or other means.
Responsible for the RFP selection process for temporary agencies to provide administrative help to city/BLW departments.Monitors the contracted temp agency service over the life of the contract and acts as the liaison between the agency and departments.Explains the process of acquiring a temporary employee to affected departments.
Responsible for the RFP selection process for pre-employment physicals and drug screens.
Responsible for research into departmental spending trends that is needed to complete the departmental budget process each year.
Manages budget items related to the employment processes.
Responsible for creating, updating, and maintaining pertinent web pages on the employee intranet site known as GemNet.
Responsible for the initiation, creation, training, maintenance, and effective utilization of applicant tracking software/onboarding and related programs to streamline and technologically update the applicant selection process.
Utilizes software knowledge (COGNOS) to provide reports and detailed information about employment in particular, Human Resources in general, and to provide assistance to other departments when needed.
Responsible for training managers, supervisors, and other Human Resources staff as needed, in the areas of: the legal hiring process and understanding related federal and state laws, ensuring that all EEOC practices are followed, utilization of proper and legal interviewing techniques and why they are valuable, costs of turnover, the purpose and value of the "on-boarding" process, the value and necessity of retention efforts, the need for succession planning and how to implement it, and how to fully utilize the applicant tracking system.
ADDITIONAL JOB FUNCTIONS
Responsible to assist with payroll, benefits, and workers" compensation activities in the absence of other staff as needed, or when workload demands.
May be called upon to write proposals, RFP"s, updates for policies and procedures manual, training materials, letters, reports, executive summaries, and brochures for various programs in the department other than employment, as needed.
Performs other related functions as needed.
Knowledge, Skills and Abilities
Preferred Qualifications -
A bachelor"s degree in Human Resources, Public Administration, or closely related field and a minimum of five years public employment management experience.
Thorough knowledge of state and federal regulations, including Equal Employment and Fair Labor Standards regulations and methods used in local government/civil service employment and other related labor law issues.
Knowledge and skill using a computer and programs related to Human Resources Administration, including MS Office Suite (MS Word, Excel, Outlook, Access) and other related programs as needed.Strong Internet skills needed, including the ability to use HTML, in order to perform research on multiple topics, post city/BLW job openings on numerous broad-spectrum and specialty websites, perform credit history checks, and perform searches for background information on candidates.
Knowledge and skill in the implementation and utilization of applicant tracking software.Requires the ability to learn as well as train others in the use of the software and oversee maintenance of updated information.
Knowledge of current public Human Resources practices and applicable regulations.
Skill in negotiating with multiple vendors to gain favorable contract pricing for such things as Internet advertising, catering, drug screens, physicals, and police and fire testing.
Skill, knowledge, and ability necessary to create, maintain, and train end users on the Human Resources portion of the city"s Intranet system, called GemNet.
Ability to develop applicant selection and evaluation methods that are compliant with all state and federal guidelines, and city/BLW policies and procedures.
Ability to apply all city/BLW hiring policies and procedures to the employment process.
Knowledge of statistics and the ability to prepare and present professional information in report form on a quarterly and yearly basis, or as needed.
Excellent verbal and written communication skills.
Ability to establish and maintain effective working relationships with supervisors, managers, employees, retirees, elected officials, vendors, and the public.
Ability to make sound decisions based on city policies and procedures and relevant labor law.
Ability to train subordinate Human Resources department staff on all routine office functions, rules, policies, and procedures.
Ability to make presentations or conduct meetings with all levels of city/BLW staff to discuss employment procedures.
Ability to resolve problems related to employment complaints or the employment process, and recommend changes as needed.
Disclaimer
Successful candidates are required to submit to drug screen & background inquiry.