New Job Administrative Services Coordinator In Massachusetts
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| Administrative Services Coordinator |
Administrative Services Coordinator
Company : Dept of Children and Families
Salary : $56,579 - $80,651 a year
Location : Massachusetts
Full Description
The Department of Children and Families (DCF) is seeking a mission-driven, dynamic, highly organized individual to fill the role of Administrative Services Coordinator. The ASC is responsible for coordinating the administrative operations of the Department’s Central Office while functioning as the liaison to the Executive of Office of Health and Human Services’ Leasing and Property division. The ideal candidate for this position has proven experience facilities management, managing inventory, facilitating day-to-day tasks, understands the importance of procurement and movement of equipment within agency offices, and ensuring optimal communication between the Agency and Secretariat.
Specific responsibilities and duties include:
Supervise central office switchboard operators, records archive staff and mailroom staff.
Serve as the Central Office liaison to EOHHS Office for facilities management activities and issues for Central Office.
Manage the ordering, receipt, inventory, and allocation of Central Office supplies.
Change out cartridges, toners, and staple cartridges for printers, fax machines, and copiers at Central Office
Pick up DCF copy jobs from the 1st floor and deliver to 4th, 5th, and 6th floors within Central Office as required.
Coordinate the storage and destruction of Central Office records according to the Department’s records retention policies.
Manage Central Office’s two main storage areas: one located in the basement of 600 Washington Street, and the second located in Salem, MA which is adjacent to the DCF Salem Area Office. Position requires the lifting, maneuvering and moving of (medium – heavy weight) record boxes and includes operating a pallet jack to move a significant number of boxes.
Deliver and pickup archive boxes between the state records center in Dorchester and 600 Washington Street once per week and moving of record boxes between various locations as needed;
Maintain Central Office inventory of assets. Ensure all assets are properly tagged.
Assist the Director of Administrative Operations to coordinate statewide inventory of assets.
Coordinate the statewide process for reporting surplus/junk furniture and other assets to the Commonwealth’s Operational Services Division (OSD).
Procure, manage, and oversee the contracts for small moves of equipment in all DCF area, regional, legal, and central offices.
Assist area offices in planning moves as needed including procuring the services of moving companies
Maintain log for administrative invoices related to facilities activities
Complete the payment process for all administrative invoices related to facilities activities.
Perform/coordinate other administrative functions as required.
Position requires access to a car and possession of a valid driver’s license in order to perform some of these duties.
About the Department of Children and Families:
The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF’s vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education.
DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care, when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and 6) committed to continuous learning.
For more information about our agency and programs please visit: www.mass.gov/dcf
Pre-Hire Process:
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
First consideration will be given to those applicants that apply within the first 14 days.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.