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Administrative Assistant Senior

New Job Administrative Assistant Senior In Alabama

Administrative Assistant Senior
Administrative Assistant Senior

Administrative Assistant Senior

Company : City of Hoover
Salary : $18.85 - $20.78 an hour
Location : Alabama

Full Description

Overview:
Hiring Range: $18.85-$20.78
Starting salary may be adjusted depending on experience.
Qualifications:
1. High School Diploma or G.E.D. with three (3) or more years of full-time administrative or clerical experience
OR
Associate's Degree in Business, Accounting, or related field and one (1) year or more of full-time administrative or clerical experience

OR

Bachelor's Degree or higher in Business, Accounting, or related field


2. Excellent internal and external customer service skills
3. Excellent oral and written communication skills and organization skills
4. Experience using Microsoft Office Software to include Word, Excel and Outlook
5. Possession of a valid driver's license and the ability to obtain/maintain a City of Hoover Driver's Permit
Responsibilities:
  • Answers department telephone calls, email and website inquiries, receives and greets visitors to the department, and provides information to callers and visitors or refers callers and visitors to other appropriate departments or City personnel;
  • Prepares presentations, reports, and agendas for high level meetings.
  • Capable of maintaining complete confidentiality of any and all department information.
  • Efficient and fluent with Microsoft and other presentation software.
  • Schedules meetings and maintains online calendar
  • Must be very creative and be able to thrive in a fast paced environment.
  • Enters work orders and tracks progress, enters requisitions for purchase orders and track to completion, orders supplies and equipment:
  • Assists administrators with general recreation programming management, social media, marketing and promoting the services available through the City Parks and Recreation Department, recreation software management;
  • Responsible for ordering uniforms for the Park & Recreation department
  • General accounting and financial records management, receives inquiries and provides information about departmental services;
  • Performs data entry and word processing according to established guidelines as assigned;
  • Transcribes or prepares letter, minutes, reports, and other related materials.
  • Copies, packages, and distributes a variety of written materials as requested by other office personnel;
  • Gathers, assembles, updates, and distributes a variety of department specific information, forms, records, and data as requested;
  • Inspects office equipment and supplies to ensure quality performance and condition;
  • Performs necessary procedures for the preparation and processing of departmental materials, including maintaining a variety of departmental files and preparing and typing correspondence, reports, and other related materials as assigned;
  • Opens, sorts, and distributes incoming mail to appropriate personnel;
  • Provides clerical support to other office personnel as requested;
  • Maintains project files as required;
  • Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;
  • Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
  • Responds to citizens' questions and comments in a courteous and timely manner;
  • Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
  • Performs other directly related duties consistent with the role and function of the classification.

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