New Job Administrative Assistant I In Illinois

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to serve as an Assistant Legislative Liaison in the Division of Governmental Affairs. This individual will be responsible for supporting the Division of Governmental Affairs in tracking legislation, determining Department positions and policies, and communicating those to the Governor’s Office, General Assembly, and other external stakeholders. Applicant will be responsible for many functions in the Division, such as reviewing legislation, tracking Department positions on legislation, assisting in the administration of boards and commissions, and other special projects.

Job Responsibilities

1. Assist supervisor with liaison functions with the Governor’s Office, General Assembly staff, and other State agency legislative offices regarding Departmental policies and positions, results of hearings, floor action, administrative rules, and other related information.

2. Acts independently to determine Department’s policies while representing the Director.

• Represents the Department with members of the General Assembly to promote the Department’s position on legislative matters, travels to represents the Department at events, legislative committees, and legislative district offices.
• Acts on behalf of Director when testifying before legislative committees.

3. Assists in the development of Department initiated legislation.

• Review statutory procedures.
• Drafts bills, position papers, and other materials necessary in development of the legislation.
• Acts on behalf of the Director when drafting sensitive health legislation.
• Acts independently to determine Department’s policies while representing the Director.

4. Assists in the administration of functions of the Division on behalf of the Division Chief, including administration of agency-wide boards and commissions, communicating with legislative offices, filing administrative rules, and other priorities as assigned by the Division Chief.

5. Confers with the Director of the Department of Public Health on Departmental policies and procedures regarding health-related legislation.

6. Assists with special projects of a multi-jurisdictional nature.

7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with coursework in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency-approved professional management training program.

Preferred Qualifications

• One year experience with legislative policies and positions, results of hearings, floor action, and other related information.
• One year experience representing an organization interacting with external stakeholders.
• One year experience drafting bills, position papers, and other materials necessary in development of the legislation.
• One year experience communicating both orally and in writing.
• One year experience creating complex documents or reports.

Conditions of Employment

• Requires the ability to travel.
• Requires possession of a valid driver's license.