New Job Contract Administration Mgr I In Texas
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| Contract Administration Mgr I |
Contract Administration Mgr I
Company : Jobssummary / Indeed
Salary : $5,259 - $8,624 a month
Location : Texas
Full Description
Contract Administration Mgr I
100 PERCENT REMOTE WORK AVAILABLE
The Contract Administration Manager I (CAM I) reports to the Director of IT Contract Management section; however, the CAM I receives direction from a team lead position classified as a Contract Administration Manager II (CAM II).
This position performs advanced (senior-level) contract administration work that includes the execution and administration of contracts that are very large in scope, have a high degree of complexity, and have a total contract value not to exceed $10 million.
Work may include,
Developing, negotiating, executing, evaluating, and monitoring contracts.
Providing technical support for a wide range of information technology (IT) contracts.
Coordinates quality assurance activities.
Develops and reviews statements of work (SOW), including specifications, key performance measures, and special terms and conditions for the development of new or amended contracts.
Ensuring IT management understands and authorizes the contract terms.
Obtaining approval from Systems Contracting Services and Finance for purchases.
Leading negotiation strategies, prepares contract documents, and performs quality assurance activities to ensure policy compliance in processing of IT contracts.
Rendering opinions and advice regarding drafting and administering contracts and provides technical assistance in the development of contracts or amendments based on provider resources, services required, information supplied by bidders, and related procurement specifications.
Coordinating with HHSC Procurement and Contracting Services (PCS) and HHS system agencies regarding contract procurement and execution activities.
Interpreting federal regulations, state statute, agency administrative rules, and policies.
Conducting reviews of contractor invoicing, fiscal data, and eligibility determinations for compliance with contract terms and department policies and processes.
Verifying that contractors are meeting HHSC's performance expectations and mitigating concerns.
Collaborating with other team members
Other contract related activities as assigned.
Working under limited supervision, with considerable latitude for the use of initiative and independent judgment.
100 PERCENT REMOTE WORK AVAILABLE
The Contract Administration Manager I (CAM I) reports to the Director of IT Contract Management section; however, the CAM I receives direction from a team lead position classified as a Contract Administration Manager II (CAM II).
This position performs advanced (senior-level) contract administration work that includes the execution and administration of contracts that are very large in scope, have a high degree of complexity, and have a total contract value not to exceed $10 million.
Work may include,
Essential Job Functions:
1. (20 percent) Works with the customer and IT staff to provide guidance for the completion of business case and use case documentation for clear and concise inclusion in RFP-related documents. Serves as a liaison between HHS agency leadership, division leadership, contractors, stakeholders, HHSC PCS, and customers. Develops, executes, and manages complex IT contracts not to exceed $10 million, providing a broad range of services across multiple organizational departments, including the development of strategies and goals for administration of IT contracts. Coordinates the investigation and resolution of discrepancies, complaints, or disputes by negotiating settlement agreements or by canceling or terminating contracts as needed or upon request. Provides input on contract budgets and budget allocations for proposed contract agreements, collaborates with the team lead (CAM II) and management to coordinate and monitor budget allocations, and offers proposed alternatives when appropriate. Reviews and analyzes legislation related to purchasing, including tracking legislative bills and assisting with bill analysis. Works with agency procurement staff to prepare for vendor conferences. Works with agency procurement staff to plan response scoring guides; train evaluators and monitor evaluators adherence to procurement and confidentiality requirements. Drafts vendor performance and management documents as necessary. Completes appropriate reports and documentation related to contract planning and tracking. Provides guidance to contract specialist II, IV, and V positions on contract content and requirements. Coordinates the development and training of staff regarding contract management roles and responsibilities.
2. (25 percent) Interprets program policies, procedures, state and federal regulations for internal and external inquirers. Monitors legal and regulatory requirements pertaining to the performance of contract management. Assists with the development of contract management and administration policies, processes, and procedures. Reviews reports of statistical information related to program contracts ensuring data entries accurately reflect the status of contract activity.
3. (15 percent) Coordinates quality assurance activities regarding contract processing and administration by developing contracting quality assurance activities. Coordinates technical reviews of contracts and related amendments verifying contract data meets performance, legal, and fiscal requirements described in the contract. Uses internal quality review tools to review and evaluate compliance with contract management and administration criteria.
4. (15 percent) Identifies cost saving opportunities for initial contracts, contract extensions, and contract amendments as applicable, and may assist with and conduct research for special studies or surveys to identify process improvements. Prepares and conducts presentations. Reviews specifications for bids or solicitations and negotiates or communicates other contract terms. Maintains contracts by negotiating contract options, amendments, and work plan changes. Maintains documentation in each contract file; monitors contract performance by examining billings, fiscal data, performance, and eligibility determinations for compliance with contract terms; and resolving audit exceptions by defining causes of errors and recommending dispositions.
5. (15 percent) Uses automated databases to plan, track and complete required contract activities and ensures complete and thorough records are uploaded to the contract management database.
6. (10 percent) Prepares correspondence and reports according to designated procedures. Represents the agency at contract planning sessions, committees, workgroups and meetings to address significant issues.
1. (20 percent) Works with the customer and IT staff to provide guidance for the completion of business case and use case documentation for clear and concise inclusion in RFP-related documents. Serves as a liaison between HHS agency leadership, division leadership, contractors, stakeholders, HHSC PCS, and customers. Develops, executes, and manages complex IT contracts not to exceed $10 million, providing a broad range of services across multiple organizational departments, including the development of strategies and goals for administration of IT contracts. Coordinates the investigation and resolution of discrepancies, complaints, or disputes by negotiating settlement agreements or by canceling or terminating contracts as needed or upon request. Provides input on contract budgets and budget allocations for proposed contract agreements, collaborates with the team lead (CAM II) and management to coordinate and monitor budget allocations, and offers proposed alternatives when appropriate. Reviews and analyzes legislation related to purchasing, including tracking legislative bills and assisting with bill analysis. Works with agency procurement staff to prepare for vendor conferences. Works with agency procurement staff to plan response scoring guides; train evaluators and monitor evaluators adherence to procurement and confidentiality requirements. Drafts vendor performance and management documents as necessary. Completes appropriate reports and documentation related to contract planning and tracking. Provides guidance to contract specialist II, IV, and V positions on contract content and requirements. Coordinates the development and training of staff regarding contract management roles and responsibilities.
2. (25 percent) Interprets program policies, procedures, state and federal regulations for internal and external inquirers. Monitors legal and regulatory requirements pertaining to the performance of contract management. Assists with the development of contract management and administration policies, processes, and procedures. Reviews reports of statistical information related to program contracts ensuring data entries accurately reflect the status of contract activity.
3. (15 percent) Coordinates quality assurance activities regarding contract processing and administration by developing contracting quality assurance activities. Coordinates technical reviews of contracts and related amendments verifying contract data meets performance, legal, and fiscal requirements described in the contract. Uses internal quality review tools to review and evaluate compliance with contract management and administration criteria.
4. (15 percent) Identifies cost saving opportunities for initial contracts, contract extensions, and contract amendments as applicable, and may assist with and conduct research for special studies or surveys to identify process improvements. Prepares and conducts presentations. Reviews specifications for bids or solicitations and negotiates or communicates other contract terms. Maintains contracts by negotiating contract options, amendments, and work plan changes. Maintains documentation in each contract file; monitors contract performance by examining billings, fiscal data, performance, and eligibility determinations for compliance with contract terms; and resolving audit exceptions by defining causes of errors and recommending dispositions.
5. (15 percent) Uses automated databases to plan, track and complete required contract activities and ensures complete and thorough records are uploaded to the contract management database.
6. (10 percent) Prepares correspondence and reports according to designated procedures. Represents the agency at contract planning sessions, committees, workgroups and meetings to address significant issues.
Knowledge Skills Abilities:
Knowledge of leadership practices
Knowledge of information technology services, commercial software, and/or hardware
Advanced knowledge of procurement and contract management and administration principles, policies, and procedures
Advanced knowledge of negotiation strategies and techniques, of contract administration and cost monitoring for large scope or high-dollar value contracts; of systems and procedures used to evaluate vendor’s performance; and of local, state, and federal laws and regulations relevant to the administration of state funds
Familiarity with Department of Information Resources (DIR) IT Solutions and Services, especially Cooperative Contracts and Shared Technology Services
Skill in handling multiple projects, manage competing priorities, and meeting tight deadlines
Skill in conflict resolution and contract negotiations
Skill in communicating effectively both verbally and in writing
Ability to mentor co-workers
Ability to gather, assemble, and correlate data
Ability to exercise sound judgment in making critical decisions to analyze complex information and develop plans
Ability to interpret complex data
Ability to interpret and apply policies, procedures, and regulations
Ability to evaluate material data for reasonableness, necessity, and conformity with contract requirements
Registration or Licensure Requirements:
Requires current specialized certification as a Certified Texas Contract Manager (CTCM).
Preference given to candidates with current specialized certification as a Certified Texas Contract Developer (CTCD). If selected without CTCD, CTCD must be achieved within 12 months from start date.
Initial Selection Criteria:
Minimum 1-year direct experience in contract development, procurement, contract management, contract administration, or contract monitoring.
Experience with IT related contract development, procurement, contract management, contract administration, or contract monitoring preferred.
Experience with Department of Information Resources (DIR) policies and procedures preferred.
Additional Information:
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources policy.
HHS agencies use E-Verify. If hired, you must bring your I-9 documentation with you on your first day of work
SALARY NOTE: The posted salary range reflects the minimum and maximum allowable by state law. Any employment offer is contingent upon available budgeted funds. The offered salary will be determined in accordance with budgetary limits and the requirements of HHSC Human Resources policy.
HHS agencies use E-Verify. If hired, you must bring your I-9 documentation with you on your first day of work
MOS Code:
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
There are no direct military occupation(s) that relate to the responsibilities, and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.