New Job Community Affairs Specialist In Hawaii

This posting is for the State of Hawaii, Office of the Governor.

The position is located on the Island of Oahu.

Salary: Commensurate with education and experience

If you have any questions regarding this non-civil service, exempt position, please
contact Lori Abe at [email protected] (Monday - Friday, 7:45 a.m. - 4:30 p.m. (HST).

The State Recruiting Office will refer all inquiries regarding this exempt position to [email protected].

a) Support and work closely with Scheduling team to follow through on scheduling requests – respond to event requests; coordinate and send correspondence declining attendance; and delegation of other surrogates and stakeholders who can attend on the Governor’s behalf.
b) Initiate preparation for events the Governor or First Lady will attend.
c) Serve as liaison to community organizations-research and prepare briefing notes for virtual meetings, in-office meetings, and off-site events.
d) Produce detailed talking points with information and message tailored to each relevant event.
e) Draft “run of show” or briefing memo for the Governor’s team.
f) Lead preparation for events involving Governor and/or First Lady.
g) Execute events involving Governor and/or First Lady.
h) Understand and provide guidance regarding diplomatic etiquette, customs and background of VIPS at meetings and events; and exchanging gifts and other logistical issues regarding dignitaries during visits, meetings, and events.
i) Provides staffing support to the Governor and/or the First Lady in relationship to meetings, conferences, and events. Events that require staffing support may occur during work hours, evenings, weekends or holidays.
j) Draft and send official letters (condolence, certificates, awards, proclamations)
k) Coordinate Proclamation Signings and Bill Signings.
l) Assists in procurement and solicits bids for items used for Protocol Gifts.
m) Manages and tracks all aspects of the Gift Management Log including gifts the Governor receives and gives.
n) Conduct research and analysis on issues raised by community organizations, businesses, non-profits, foreign officials, etc. to support the Governor in situational awareness, action, and response planning.
o) Operate as a liaison for entities wishing to interface with the office of the Governor. Manage ongoing relationships with community organizations, businesses, non-profits, NGOs, foreign officials, etc.
p) Support Constituent Services; follow up on requests, as needed.
q) Other duties as assigned by the Director of Constituent Services and Protocol and Protocol Officer, Chief of Staff, and Governor.

Legal Authorization to Work Requirement
In accordance with section 78-1(c), Hawai‘i Revised Statutes, any person seeking employment with the government of the State shall be a citizen, national, or permanent resident alien of the United States, or eligible under federal law for unrestricted employment in the United States, and shall become a resident of the State within thirty days after beginning employment as a condition of eligibility for continued employment; provided that bona fide military service members' dependents shall be exempt from the requirement to become residents if the dependents are in the State by virtue of the military service members' orders.

A. Knowledge: Knowledge of the political landscape in Hawai'i and nationally, including latest news. Cultural awareness and cultural humility knowledge in working with many cultural groups is key to this role.

B. Skills/Abilities: Must possess oral and written command of the English language; excellent organizational skills and ability to work well with a wide variety of personalities; must be proficient in compiling and writing remarks, special messages, and email communications; a professional and positive attitude with a high level of initiative and flexibility to change is required; and must be able to work in fast-paced environment and to work collaboratively as part of a team.

C. Education: College degree or equivalent work experience.

D. Experience: Experience in working with Government entities, legislation, policy, cultural groups, protocol, public affairs, event planning are all helpful attributes to the position.

This position is exempt from the civil service. Therefore, if you are appointed to the position, your employment will be considered as "at will," which means that you may be discharged from your employment at the prerogative of your department head or designee at any time.

Submit resumes to: [email protected]

Direct all inquiries regarding this position to: Lori Abe/808-586-0012/7:45am-4:30pm.

NOTE: The State Recruiting Office will refer you to [email protected] regarding this exempt position.