New Job Events Assistant - Rentals In South Carolina
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| Events Assistant - Rentals |
Events Assistant - Rentals
Company : City of Greer, SC
Salary : $13.62 an hour
Location : South Carolina
Full Description
Job Description Summary
Under general supervision, assists the Events Supervisor and Events Coordinator in organizing, and executing both public and private events at the City of Greer Parks and Recreation facilities. Reports to the Events Supervisor. Job Responsibilities
Responsibilities: Assists with the coordination of activities and events for the facility/park, which involves setting up, decorating and executing parties and events; assists in the preparation for the event to include renting facilities, ensuring cleanliness and that rules and regulations are followed by participants; involves repetitious lifting and moving of tables and chairs in set-up and take-down of event; Interacts with the public by providing facility/park tours, greeting visitors, providing directions; Provides information to the public regarding fees, availability and requirements for use; may assist with the coordination of the events calendar; Maintains records and files on activities and events; Assists with Events Division inventory and related supplies and records. Assists with the coordination of activities and events for the facility/park, which involves setting up and executing events.
Assists in the preparation for the event to include set-up, ensuring cleanliness and that rules and regulations are followed by participants.
Performs repetitious lifting and moving of tables and chairs in set-up and take-down of event.
Interacts with the public by answering events questions, providing facility/park tours, greeting visitors, providing directions.
May provide information to the public regarding fees, availability and requirements for use; may assist with the coordination of the events calendar.
Maintains records and files on activities and events; Assists with Events Division inventory and related supplies and records. Performance Measurement
Knowledge of Job:
Has thorough knowledge of the methods, procedures, and policies of the Events Division of the Parks and Recreation Department as they pertain· to the performance of duties of the Events Assistant. Has knowledge of the organization of the Department and of related departments and agencies. Has knowledge of the laws, ordinances, standards, and regulations pertaining to the specific duties and responsibilities of the position. Has knowledge of the facilities, materials, and equipment utilized in recreational programs, special events, and related specialties. Has knowledge of a wide variety of recreation interests and activities for adults and all age groups in the community. Has knowledge of various recreation facilities and their uses and maintenance requirements. Has knowledge of the philosophy and objectives of public recreation. Has working knowledge of the principles of supervision, organization and administration. Has working knowledge of the requirements, policies and procedures of various media outlets necessary for promotional activities. Is able to use common office machines and popular computer driven word processing, spreadsheet, and file maintenance programs. Is able to maintain routine administrative reports and records. Is able to plan and supervise the activities required to execute assigned recreational programs. Is able to compose effective correspondence. Is able to make oral presentations before large groups of people. Is able to communicate and establish rapport, understanding and confidence with program participants and the general public. Is able to exercise of independent judgment in the application of program and game rules and procedures. Is able to exercise considerable tact and courtesy in frequent contact with the public. Is able to establish and maintain effective working relationships as necessitated by work assignments.
Quality of Work:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all City departments and divisions, co-workers, and the general public.
Quantity of Work:
Maintains effective and efficient output of all duties and responsibilities as described under "Specific Duties and Responsibilities."
Dependability:
Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, City policy, standards and pre scribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.
Attendance:
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
Initiative and Enthusiasm:
Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Judgment:
Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Cooperation:
Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Relationships with Others:
Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.
Coordination of Work:
Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping:
Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.
Planning:
Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding the activities and works to ensure such expectations are met. Designs and formulates ways, means and timing to achieve established goals and objectives.
Organizing:
Organizes work well. Ensures that staff members know what results are expected of them.
Staffing:
Assists in the training of staff in order to ensure that they are properly introduced to event set-ups, procedures and technology.
Leading:
Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Provides adequate feedback to staff so that they know whether their performance levels are satisfactory. Commends and rewards employees for outstanding performance yet does not hesitate to take disciplinary action when necessary. Exercises enthusiasm in influencing and guiding others toward the achievement of City goals and objectives.
Controlling:
Coordinates utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of City standards, methods and procedures.
Decision Making:
Uses discretion and judgment in developing and implementing courses of action affecting each event. When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives. Knowledge, Skills and Abilities
Minimum Education and Training - Requires a high school diploma or GED equivalent and one (1) year of experience in event planning or general administration; or any combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must obtain basic first aid & CPR training, fire extinguisher training, AED training and Bloodborne Pathogens Training certificates. Must possess a valid state issued driver"s license. Physical Requirements
Physical Requirements:
Must be physically able to operate a variety of equipment and machinery including computers, calculators, copiers, hand tools, etc. Must be physically able to operate a variety of motor vehicles. Must be able to exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Requires the ability to climb, reach and/or stretch arms, legs or other parts of the body to grasp objects. Physical requirements are for Medium Work.
Data Conception:
Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication:
Requires the ability to speak and/or signal people to convey or exchange information. Includes the giving of assignments and/or directions to subordinates and receiving direction from supervisor.
Language Ability:
Requires the ability to read correspondence, reports, manuals, purchase orders, inventory reports, schedules, logs, etc. Requires the ability to prepare reports, forms, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
Intelligence:
Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form.
Verbal Aptitude:
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages.
Numerical Aptitude:
Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals.
Form/Spatial Aptitude:
Requires the ability to inspect items for proper length, width and shape, and visually read various information.
Motor Coordination:
Requires the ability to coordinate hands and eyes rapidly and accurately.
Manual Dexterity:
Requires the ability to handle a variety of items such as power and hand tools. Must have good eye/hand/foot coordination.
Color Discrimination:
Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.
Interpersonal Temperament:
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress when confronted with an emergency or tight deadline.
Physical Communication:
Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken). Additional Information
Hours: Hours will vary depending upon schedule of events; Work approximately 3 days a week, Monday through Friday also weekends and evenings; approximately 28 hours per week. Disclaimer
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.
Under general supervision, assists the Events Supervisor and Events Coordinator in organizing, and executing both public and private events at the City of Greer Parks and Recreation facilities. Reports to the Events Supervisor. Job Responsibilities
Responsibilities: Assists with the coordination of activities and events for the facility/park, which involves setting up, decorating and executing parties and events; assists in the preparation for the event to include renting facilities, ensuring cleanliness and that rules and regulations are followed by participants; involves repetitious lifting and moving of tables and chairs in set-up and take-down of event; Interacts with the public by providing facility/park tours, greeting visitors, providing directions; Provides information to the public regarding fees, availability and requirements for use; may assist with the coordination of the events calendar; Maintains records and files on activities and events; Assists with Events Division inventory and related supplies and records. Assists with the coordination of activities and events for the facility/park, which involves setting up and executing events.
Assists in the preparation for the event to include set-up, ensuring cleanliness and that rules and regulations are followed by participants.
Performs repetitious lifting and moving of tables and chairs in set-up and take-down of event.
Interacts with the public by answering events questions, providing facility/park tours, greeting visitors, providing directions.
May provide information to the public regarding fees, availability and requirements for use; may assist with the coordination of the events calendar.
Maintains records and files on activities and events; Assists with Events Division inventory and related supplies and records. Performance Measurement
Knowledge of Job:
Has thorough knowledge of the methods, procedures, and policies of the Events Division of the Parks and Recreation Department as they pertain· to the performance of duties of the Events Assistant. Has knowledge of the organization of the Department and of related departments and agencies. Has knowledge of the laws, ordinances, standards, and regulations pertaining to the specific duties and responsibilities of the position. Has knowledge of the facilities, materials, and equipment utilized in recreational programs, special events, and related specialties. Has knowledge of a wide variety of recreation interests and activities for adults and all age groups in the community. Has knowledge of various recreation facilities and their uses and maintenance requirements. Has knowledge of the philosophy and objectives of public recreation. Has working knowledge of the principles of supervision, organization and administration. Has working knowledge of the requirements, policies and procedures of various media outlets necessary for promotional activities. Is able to use common office machines and popular computer driven word processing, spreadsheet, and file maintenance programs. Is able to maintain routine administrative reports and records. Is able to plan and supervise the activities required to execute assigned recreational programs. Is able to compose effective correspondence. Is able to make oral presentations before large groups of people. Is able to communicate and establish rapport, understanding and confidence with program participants and the general public. Is able to exercise of independent judgment in the application of program and game rules and procedures. Is able to exercise considerable tact and courtesy in frequent contact with the public. Is able to establish and maintain effective working relationships as necessitated by work assignments.
Quality of Work:
Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all City departments and divisions, co-workers, and the general public.
Quantity of Work:
Maintains effective and efficient output of all duties and responsibilities as described under "Specific Duties and Responsibilities."
Dependability:
Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, City policy, standards and pre scribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas.
Attendance:
Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
Initiative and Enthusiasm:
Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Judgment:
Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches issues, situations and alternatives before exercising judgment.
Cooperation:
Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Relationships with Others:
Shares knowledge with managers, supervisors and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.
Coordination of Work:
Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping:
Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.
Planning:
Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding the activities and works to ensure such expectations are met. Designs and formulates ways, means and timing to achieve established goals and objectives.
Organizing:
Organizes work well. Ensures that staff members know what results are expected of them.
Staffing:
Assists in the training of staff in order to ensure that they are properly introduced to event set-ups, procedures and technology.
Leading:
Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Provides adequate feedback to staff so that they know whether their performance levels are satisfactory. Commends and rewards employees for outstanding performance yet does not hesitate to take disciplinary action when necessary. Exercises enthusiasm in influencing and guiding others toward the achievement of City goals and objectives.
Controlling:
Coordinates utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of City standards, methods and procedures.
Decision Making:
Uses discretion and judgment in developing and implementing courses of action affecting each event. When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives. Knowledge, Skills and Abilities
Minimum Education and Training - Requires a high school diploma or GED equivalent and one (1) year of experience in event planning or general administration; or any combination of education, training, and experience that provides the required knowledge, skills, and abilities. Must obtain basic first aid & CPR training, fire extinguisher training, AED training and Bloodborne Pathogens Training certificates. Must possess a valid state issued driver"s license. Physical Requirements
Physical Requirements:
Must be physically able to operate a variety of equipment and machinery including computers, calculators, copiers, hand tools, etc. Must be physically able to operate a variety of motor vehicles. Must be able to exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Requires the ability to climb, reach and/or stretch arms, legs or other parts of the body to grasp objects. Physical requirements are for Medium Work.
Data Conception:
Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication:
Requires the ability to speak and/or signal people to convey or exchange information. Includes the giving of assignments and/or directions to subordinates and receiving direction from supervisor.
Language Ability:
Requires the ability to read correspondence, reports, manuals, purchase orders, inventory reports, schedules, logs, etc. Requires the ability to prepare reports, forms, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.
Intelligence:
Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form.
Verbal Aptitude:
Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of technical or professional languages.
Numerical Aptitude:
Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals.
Form/Spatial Aptitude:
Requires the ability to inspect items for proper length, width and shape, and visually read various information.
Motor Coordination:
Requires the ability to coordinate hands and eyes rapidly and accurately.
Manual Dexterity:
Requires the ability to handle a variety of items such as power and hand tools. Must have good eye/hand/foot coordination.
Color Discrimination:
Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.
Interpersonal Temperament:
Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress when confronted with an emergency or tight deadline.
Physical Communication:
Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken). Additional Information
Hours: Hours will vary depending upon schedule of events; Work approximately 3 days a week, Monday through Friday also weekends and evenings; approximately 28 hours per week. Disclaimer
DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.