New Job Part Time Administrative Clerk- Accounts Payable In New Hampshire

NATURE OF WORK
This position within the Finance Department requires strong organizational skills and attention to detail to facilitate Citywide Accounts Payable (AP) to ensure accuracy and timely payments to the City’s vendors. Additional duties will include data entry and processing of other required assignments. Incumbent works under the general direction of the Deputy Finance Director. The majority of work is performed independently requiring proper judgement and initiative processing AP and other office duties.

SUPERVISION
Incumbent works under the general supervision of the Director of Finance. Incumbent plans and carries out daily work with a degree of independence, in accordance with standard office practices and procedures, the rules and regulations governing the operations of the department, and previous training. Incumbent plans, prioritizes, and organizes work activities, including determining the work methods. Incumbent is expected to resolve most problems by adapting methods or interpreting instructions. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines, and priorities. Unusual situations or changes in procedures are discussed with the supervisor. Work is generally reviewed only for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements.

The incumbent has access to confidential information of the department, which is confidential information that the individual has. The department is closed.

ESSENTIAL FUNCTIONS
The following are intended to provide an example of the types of work that can be accomplished, and the essential functions or duties listed below are not intended to exclude them from the position. The omission of specific statements of duties does not mean that they are not eligible for the position if work is similar, related, or logically related to the position.

The main function is to manage account payable files, payments, and vendor records, as well as review, correct, update, and validate account payable file signatures.

Checking for discrepancies in individual departmental batches and ensuring that vendor information is consistent, accurate, and consistent, including account number and amounts. 2.

Maintains and revises vendor W9s and files, while entering new vendors into the payable system.

Vendors and employees get information from vendors and answer questions.

Preparing and processing weekly, or as needed, account payable paperwork to ensure timely payments. Payments are made electronically or through check. 5.

Maintain a relationship with the City's financial institution to provide payment information (PayPositive Pay), process virtual payments, and assist with the implementation of future payment processes.

Completes, processes, evaluates, and distributes all 1099 forms by year end, as per day 7 of the job.

Keep all AP files up-to-date, including file uploads and manual file archiving, while ensuring proper management of all AP data. 8.

Manage and process abandoned property for payment reissues or reporting to the state of NH.

Journal entries prepared by the Finance Department are included in the data entry of Journal entries 5.

Managing and maintaining the monthly water/sewer and telephone bill payments for City Facilities, with the responsibility owed to the Clerk.

Ensures proper coordination and efficiency in the office, particularly during times of employee absences and busy periods, while also assisting with other job functions.

Engages in related work, if necessary, and completes other duties as directed by the supervisor.

Knowledge, skills, abilities are necessary, along with knowledge, skills, and abilities required, as it involves knowledge, skills and abilities.
An incumbent in this position consistently demonstrates...

Knowledge of the principles, methods, and practices of bookkeeping and accounting. Experience in these fields.

Modern office methods and procedures, such as the use of office computers for office automation and financial applications, are intended to increase productivity and efficiency. i.e.

Proficiency in Microsoft office products, accounting systems, and word and Excel, is preferred.

A desk top calculator and/or computer can perform mathematical calculations with speed and accuracy.

Comprehend and scrutinize financial records of moderate importance. 5.

Perform well in the written, oral, and oral forms of conversation, discussion, notes, memorandum, and reports.

Ability to build strong relationships and maintain them with other employees, city officials, and customers.

Ability to engage in effective communication with the public, City staff, and government officials at all levels and maintain a sense of racial equity, inclusion, and belonging. This skill requires a positive outlook.

Working conditions, environmental conditions, physical and mental support, and working conditions. Both work environments and work environments are empathetic and work well in various fields.
Primary duties of this position involve: communicating accurately and effectively with members of the public, vendors, and staff on a variety of financial and municipal related items. This includes responding to inquiries and complaints, providing financial information, and coordinating payments. Duties will also include working with excel spreadsheets, invoicing, and other financial reporting. Work is performed in an open office setting which can be somewhat noisy. Current position includes some limited physical requirements including transporting binders, reports, and office supplies weighing up to 25 pounds.

MINIMUM REQUIRED QUALIFICATIONS
A candidate for this position should have an associate degree in accounting and three (3) or more years of experience in bookkeeping, payroll, or related clerical work or an equivalent combination of training and experience is preferred. Strong computer and software knowledge is required.

The job duties and duties mentioned earlier are not a comprehensive list and should only be considered as a personal guide for actions taken, rather than a compulsory part of a job.

Job Types: Full-time, Part-time

Pay: $24.74 - $30.77 per hour - 7 days per week.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Bookkeeping, payroll or related: 3 years (Preferred) or 3 years (not approved): Maybe 3 years from now. (Original)

Work Location: In person