New Job Office Coordinator (Opt 2 - Typing) (Business Office) In Illinois

Position Overview

Illinois River Correctional Center is seeking an organized and detail-oriented candidate to join the Business Office team as the Office Coordinator. As the office coordinator, this candidate will act as a secretary and be responsible for tasks such as creating and maintaining reports, filing, and scheduling maintenance of office equipment. We encourage all qualified candidates to apply.

Job Responsibilities

• As an administrative secretary, conducts special projects and studies by gather data, coordinating, monitoring, and completing assigned projects.
• As a secretary, takes and transcribes handwritten, hard copy, material including confidential matters.
• Answers telephone for institutional and outside calls for Business Administrator.
• Maintains files of Departmental Rules, Administrative Directives, Business Procedures and Institutional Directives advising Business Administrator of changes.
• Coordinates and maintains Fiscal and Business Management Procedural Manual.
• Keyboards a variety of correspondence, reports or other information from handwritten or hard copy, prerecorded or voice dictation.
• Serves as back-up to Workers Compensation Coordinator.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications (In Order of Significance)

• Prefers at least two (2) years of experience gathering data to complete projects in a work setting.
• Prefers at least two (2) years of experience interpreting and preparing reports.
• Prefers at least two (2) years of experience scheduling meetings, preparing agendas, and keyboarding meeting minutes.
• Prefers at least one (1) year of experience screening and forwarding phone calls.
• Prefers at least one (1) year of experience preparing and proofreading written correspondence.
• Prefers at least one (1) year of experience handling confidential information.
• Prefers at least one (1) year of experience creating, maintaining, and filing documents and reports.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.