New Job Office & Admin Specialist Int In Minnesota

Working Title: Office Manager - Electrical and Computer Engineering
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/05/2023
• Closing Date: 09/11/2023
• Hiring Agency/Seniority Unit: Minnesota State and St. Cloud State University
• Division/Unit: College of Science and Engineering (Electrical and Computer Engineering)
• Appointment Type: Temporary, Full-time
• Work Hours: 8:00am - 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,364 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: College of Science & Engineering
• Anticipated Start Date: 09/15/23
• End Date: 03/15/23
• Location: St. Cloud State University
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to provide administrative support activity for the Electrical and Computer Engineering Department and College of Science & Engineering. This position assists the Department Chair with administrative activities for the department, supervises student employees, provides administrative support for department faculty, and serves as the primary customer service point of contact for students (non-advising questions).

Minimum Qualifications

• Excellent customer service skills to effectively communicate and problem solve with others courteously, tactfully, and positively with students, faculty and the general public.
• Communication skills to sufficiently speak, read, understand, and respond to others both verbally and in writing.
• Experience using Microsoft Office Suite software applications for creation, utilization, and modification of documents, spreadsheets, and databases sufficient to draft professional correspondence; collect, manipulate and create reports via spreadsheets or databases.
• Budgeting sufficient to monitor the department finances at it relates to procurement, travel reimbursement, student employment budget.
• Leadwork skills sufficient to perform hiring and assigning, directing, and scheduling of work of student workers or graduate assistant.

Preferred Qualifications

• Strong attention to detail and the ability to successfully manage and prioritize multiple tasks.
• Ability to work independently.
• Ability and willingness to engage in continuous improvement of skills and capacities.
• Knowledge of St. Cloud State University and University policies and procedures, D2L, Marketplace, FWM.
• Strong organizational and office management skills, dependability, and personal flexibility.

Additional Requirements

The successful candidate will share St. Cloud State’s commitment to our mission, and in particular, the value we place in diversity, equity, and inclusion (DEI) as outlined in SCSU’s It’s Time strategic framework. Notably, we uphold the advancement of diversity, equity, and inclusion and engage in intentional actions to address systemic inequities throughout the university and surrounding environment. DEI values, practices, and strategies are embedded into the fabric of our institution and campus community, and they align with the priorities expressed in the Minnesota State system’s Equity 2030 initiative. SCSU expects all of its employees to help advance these practices and to contribute to the development of an anti-racist, inclusive community.

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Katie Rosenberg at [email protected] or 320-308-5294.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Katie Rosenberg at [email protected].

About Minnesota State

St. Cloud State is an award-winning regional public university and proud member of the Minnesota State Universities & Colleges system. St. Cloud State values active and applied learning, community engagement, sustainability, and global and cultural understanding.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected]. Please indicate what assistance is needed.