Legal Records Clerk

Legal Records Clerk

Company : Fairfax County Government
Salary : $43,498.00 - $72,496.11 a year
Location : Virginia

Full Description

---

Salary

$43,498.00 - $72,496.11 Annually

Location

FAIRFAX (FJ16), VA

Job Type

FT Hourly W BN

Job Number

23-02749

Department

Circuit Court & Records

Opening Date

09/16/2023

Closing Date

9/29/2023 11:59 PM Eastern

Pay Grade

S15

Posting Type

Open to General Public

Job Announcement

Provides information and explains processes of probate and guardianship, including required documents, probating wills, qualifying personal lawyers, and decedents' estate trustees and regulators. The probation office maintains a reception area and provides support to the public, lawyers and staff on a daily basis by responding to inquiries via written and electronic correspondence and through telephone. Schedules probate-related events.

Serves as deputy clerk (whose signature is registered with the secretary of the Commonwealth) to certify records or sign documents, and serves as a verifier. Reconciles daily receipts for accuracy. Processes and records documents pursuant to the Virginia Code of Finance. Performs other duties as required.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class, but not an all-inclusive list. A complete list of position responsibilities and unique physical requirements can be found in the job descriptions.)

Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Reconciles daily receipts, identifies discrepancies and makes corrections;
Assists customers by phone, and in person with miscellaneous inquiries;
Maintains, stores, and ensures accessibility of case files;
Assists the public requesting to review, and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

What skills are required to become a great programmer?

(The knowledge, skills and abilities listed in this specification are representative of the class but not an all-inclusive list.)

Knowledge of standard administrative procedures, practices, and equipment;
Knowledge of common legal terminology, documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry, scanning, indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the following link to learn how Fairfax County interprets equivalents for "any combination, experience and training," equivalent to)
Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Two or more years of legal experience. ):
• Two or more years of experience in front-line customer service.
• Data entry experience is preferred for four or more years.
• In relevant areas, knowledge of the Code of Virginia and regulations.
• Excellent attention to detail and organizational skills.
• and clear and concise oral communication skills.
• Working in a team environment: Experience working with colleagues.
• Ability to exercise discretion, initiative, and creative judgment.
• use of Microsoft office, especially word, excel and outlook.

PHYSICAL REQUIREMENTS:

• I have a verbal and writing ability to communicate.
• You must be able to retrieve data from a computer.
• Be able to lift boxes up to 20 pounds.
• For long term use, you must be able to sit at a desk or stand.
• All duties performed without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse, where 39.8% speak a language other than English at home (Spanish, Chinese/Pacific Islander, Filipino and others) and we encourage bilingual applicants to apply for this opportunity. '

Fairfax County Government prohibits discrimination on the basis of race, gender, religion, national origin, sex, pregnancy and related medical conditions, age, marital status, disability, political affiliation or military status in the hiring process.

**** Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans With Disabilities Act. EEO/AA/TTY 703-324-4890 for assistance.

LI-AL1

Requisition 23-02749

---

---