New Job Executive Assistant- Az- University Administration In Arizona

Summary

The executive assistant provides administrative support to the president, handles confidential reports, manages academic documents, prepares minutes and memos, and performs administrative work requiring excellent organization skills, discretion, general business practices and professionalism.

Essential Duties and Responsibilities

• Administrative support:

• Provide administrative support, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf.
• Keep confidentiality in all aspects of the position, including but not limited to processing incoming and outgoing correspondence.
• Keep complete and accurate records. . .
• Manage the executive's schedule, including scheduling meetings and setting up meetings. prioritize sensitive matters in particular."
• Accurately record minutes and distribute them in the required timeframe.
• Professionally managing the office, interpreting and answering general policy questions and demonstrating sound judgment and discretion.
• Communicate professionally with accurate information, instructions, and messages to others.
• Keep a high degree of knowledge regarding the protocol when hosting visitors.
• In an organized system, file and maintain electronic data and paper materials.
• Answer telephone calls promptly and greet visitors in a professional manner.
• Coordinate data collection and generate reports:
  • Research, collect and analyze data thoroughly.
  • Prepare, compile and distribute reports in a timely manner.
  • Design and organize report formats to ensure readability and clarity.
• Other duties and special projects as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to work in a constant state of awareness and maintain regular, predictable, in-person attendance. The requirements below represent the required knowledge, skill and ability.

Other Qualifications

• Demonstrate the capacity to learn and adapt to new approaches to work, including new technology, procedure and methodology.
• In speech, manners, and professional attire, a high profile is maintained in the office.
• Uphold the standard of university and follow all policy, procedure, objective at every time.
• Maintain collegial relationships with the public, private sector and university professors by being cooperative, cooperative and professional.
• Display commitment to performing high quality work, operate effectively within the organizational structure, demonstrate trustworthiness and responsible behavior.
• Working collaboratively and collaboratively with office staff between both campuses.
• Demonstrate flexibility in various job responsibilities, such as managing and facilitating events for the executive.
• Accept direction and feedback from the supervisor, and follow through properly.

Education and Experience

Bachelor's degree and five or more years of executive administrative experience, with a demonstration of continued job growth and responsibilities, is given preference to master's degrees or equivalent graduate work.

Computer Skills

Microsoft Office (Word, Excel, PowerPoint) Computer proficiency.

Physical Demands

Here, the physical demands represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations can be made to enable individuals with disabilities to carry out the essential duties.

While performing this position, the employee is occasionally required to stand, walk, use hands and reach with his arms. The employee must sometimes lift and move up to 30 pounds; he is often required to sit, talk and hear.

Work Environment

Here, the work environment characteristics represent those an employee experiences while performing this position's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform this role. The noise level in the workplace is low.

Disclaimer:

The duties listed are only examples of the various types of work that may be performed and the absence of specific statements does not exclude them from the position if a logical assignment is made by the employer. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs and requirements of any job change. '

More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. The university has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona.

We offer a complete benefit package including medical, dental and vision insurance plans as well as life insurance, short term disability and pet insurance. We offer flexible spending account options including healthcare reimbursement and a child/dependent care account. Wellness is important to us and we offer an employee assistance program with a fully equipped fitness facility.

Midwest University is an Equal Opportunity/Affirmative Action employer that does not discriminate against gender, race, ethnicity, religion and creed; national origin or ancestry based on sexual orientation, gender identity, birth certificate, marital status and disability.Midwest University complies with the Illinois Smoke-Free Law (A.R.F.) and the Arizona Equal Pay Law, including sections 40.4(a), 250.5(b), and 300.4(c). ):

Equal opportunity employer/protected veterans/Individuals with disabilities. What are some examples?

However, employees who have access to the compensation information of other employees or applicants cannot disclose their own pay or the pay of another employee or applicant in response to a formal complaint or charge. The contractor will not retaliate against employees or applicants because they have asked about, discussed, or heard about an action, including an investigation, conducted by the employer'', ''