New Job Administrative Project Manager - Housing Management In Washington

Job Summary

King County Housing Authority (KCHA), an independent municipal corporation, is a nationally-recognized leader in affordable housing. KCHA provides innovative and effective housing solutions so that people and communities can prosper. KCHA is the largest housing provider in the county and the agency serves over 55,000 low-income individuals annually. Our vision is that all King County residents have quality affordable housing.

The Administrative Project Manager will play a key role in the department, both by directly managing projects and by supporting our team and stakeholders in keeping projects moving forward. The successful candidate will be highly organized, an excellent communicator, and enjoy working in multiple content areas simultaneously, applying a versatile skillset and learning constantly. Researching a topic, leading a continuous improvement initiative, revising a policy, designing a workflow, preparing a presentation, leading a project team meeting or backing up the work of a specialist on our team could all be part of your week. The Administrative Project Manager reports to the Vice President of Strategic Operations.

The position remains open for applications until September 19, 2023 at 4:30 p.m. To ensure consideration, applicants must submit their applications by that time.

Essential Functions

• Responsible for overseeing, managing, and directing projects and staff; reviewing, developing, and implementing new procedures, policies, workflows, systems, and approaches; identifying issues and project scope; creating timelines; using appropriate tracking tools and documentation; applying appropriate methods to ensure project success.
• Facilitates the alignment of project stakeholders; evaluates stakeholder demands; establishes roles and responsibilities necessary for project implementation; modifies project operations and communication to ensure project success.
• Constructs and applies financial statements; obtains supplementary materials and equipment for projects as required.
• As required, develops and revises policy and procedure drafts for projects.
• Presents and produces presentations relating to assigned assignments.'
• Reviews and assists in the creation of contracts, leases, and agreements.
• Provides backup for various functions within the Support Services Department and trains. Additionally,
• Working in conjunction with the Office of Equity, Diversity, and Inclusion to prevent mental or physical barriers that may arise from cultural differences or differences in language, communication, etc. throughout the lifecycle of projects.

Qualifications and Competencies

Required Qualifications:

• Bachelor’s Degree AND
• Considerable experience coordinating large scale projects and administrative systems for an organization OR
• The necessary expertise, aptitude, and qualifications required to perform the fundamental duties of this position, based on experience and education.'

What are the necessary skills, aptitudes and qualifications?

• Understands technical aspects of the position and continuously builds knowledge, keeping up to date on the substantive and procedural aspects of the position including the ability to:
  • Interpret floor plans; contracts and leases; RFPs, work flow charts (such as schematic diagrams and answers), Gant charts, and architectural drawings.
  • Use standard business calculations, calculate financial figures, and make uncomplicated forecasts;
  • Understand and implement governmental accounting procedures, prepare and maintain invoices, and manage financial statements.[]

• Capacities to manage, plan, and control projects, ensuring effective utilization of technical and administrative resources.
• Having proficiency in efficient self-management techniques and the aptitude to handle multiple objectives, projects, groups, or activities at once, making sound decisions on time allocation and prioritizing organization and work independently.
• Clearly and effectively communicates both verbally and in writing by actively listening and sharing relevant information.
  • Having proficiency in writing and preparing written documents; possessing strong editing and proofreading abilities;
  • Exhibits extraordinary ability to lead and motivate.
• values diversity and has a grasp of multiculturalism and cultural skills; can collaborate effectively with individuals from diverse cultural backgrounds and socioeconomic backgrounds. Additionally,
• Having strong interpersonal skills and the ability to work collaboratively to gain trust, respect, and confidence from others; capable of producing excellent results; coping with rapid change in situations.
• Highly collaborative, team player, excellent leader, has strong organizational and time management skills; fosters effective working relationships; exhibits cooperative behavior fostering ideas, and works with problems in a constructive way. A career that leads to positive solutions.
• Described expertise in using Microsoft Office (Word, Excel), PowerPoint, Visio, Access, and Project Outlook).

Special Requirements:

• Validated and cleared the background check of both drivers and criminal records with approval.
• To travel between work sites as required, one must have a valid driver's license. They must also maintain an acceptable driving record during the appointment and throughout their employment.

Job information and application process..

• Execute the complete online application profile information.
• Upload a cover letter that addresses how your experience and education qualifies you to perform the essential functions listed in the job announcement. (Cover Letter)
• Upload a detailed résumé of all educational and professional experience. (Résumé)

Salary & Benefits:
Salary range is $83,054.00 to $120,429.00, with a midpoint of $101,742.00. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market. Salary is negotiable. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, reduced tuition, and retirement benefits are also available.

Work Environment:
To be eligible for essential functions, the person(s) must meet certain physical requirements and possess appropriate levels of mobility (i.e., balance, coordination, vision, hearing, and dexterity). Reasonable adjustments may be made to assist individuals with disabilities in performing these activities as required by the classification.

After initial onboarding, this role will have the opportunity to work remotely up to 60% in accordance with the KCHA's flexible work arrangements; however, remote work conditions will be reviewed on a regular basis based on business and program need. The ability to report to the Central Office in Tukwila may still be required on occasion. Some local travel may be required to support KCHA business needs.

Physical Requirements:
This work requires the regular exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, reaching with hands and arms and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Equal Opportunity:
King County Housing Authority is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.