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Administrative Assistant 2 (Special Projects PCN 06N21247)

New Job Administrative Assistant 2 (Special Projects Pcn 06N21247) In Alaska

Administrative Assistant 2 (Special Projects PCN 06N21247)
Administrative Assistant 2 (Special Projects PCN 06N21247)

Administrative Assistant 2 (Special Projects PCN 06N21247)

Company : State of Alaska
Salary : $24.65 an hour
Location : Alaska

Full Description

This position is only open to Alaskan residents.

Please check out residency definition * *to determine if you qualify.

What will you do? Why?
This Administrative Assistant 2 position is responsible for providing administrative support to the Division Director's Office Special Projects unit within Public Health. Duties include: Accounting and Financial Management, Procurement/ Purchasing, Personnel Management, Travel and Inventory Management. The Administrative Assistant assures conformity to State, Department, and Division policies and procedures.

Our organization, our mission and our culture.
The Division of Public Health’s mission is to protect and promote the health of Alaskans. As a member of our team, you will contribute every day to the improvement of the health of Alaskans and their families.
The Division of Public Health exemplifies these values:

  • Commitment to responsibility - We are committed to responsible use of human, financial and environmental resources.
  • We provide services without discrimination or judgment, he said.
  • Human Potential - We are committed to developing each Alaskan's potential as a healthy, happy individual, and building strong, healthy communities.
  • We are all human and we do what we do best.'
  • Scientific excellence - We are committed to adding and donating the body of scientific knowledge and using the best available knowledge, data, and information for public health policy.

What are the benefits of joining our team?
We are a dynamic, diverse, high performing team where no two days are the same. We offer the ability to utilize all of your professional talents in significant ways to create meaningful contributions to the public's health. If you have a passion for customer service, focus on quality and take pride in your work, and work well under pressure, then we welcome you to apply – we would love to have you join our team! We offer flexible schedules including hybrid telework, paid holidays and personal leave.

What kind of working environment should I expect?
The position is located in the heart of Anchorage. The office is situated with views of the Chugach Range, Mt. Denali, and the Cook Inlet. There is ample covered parking and a high level of building security, vending machines for drinks/snacks, and walking distances to shops, restaurants, parks and the Loussac Library.
Our team includes experienced, long term, dedicated, knowledgeable and fun staff. We have a fast pace and successful work environment which values the contributions of each employee while collaborating with Alaskans across the state. The position is part of a friendly and collaborative work group of professional staff with years of experience and a high level of dedication to Alaskans.

What do you look for in a person?
To be successful in the position, the candidate will need to meet the following core competences:

  • Problem Solving : Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
  • Manages and Organizes Information : Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
  • Attention to Detail : Is thorough when performing work and conscientious about attending to detail.
  • Written Communication : Writes in a clear, concise, organized, and convincing manner for the intended audience.
  • Computer Skills : Uses computers, software applications, databases, and automated systems to accomplish work.

A resume or cover letter is required for this position. The complete application, including supplements, will be used to determine which applicants will advance to the interview stage of the recruitment and selection process.

To view the general description and example of duties for this position, please go to the following link : https://www.governmentjobs.com/careers/Alaska/ classspecs

Minimum Qualifications

6 months of entry level technical experience in one or more administrative functional areas such as human resources, accounting and administration. This experience includes work with the state of Alaska or the equivalent with another employer: Administrative Assistant, Human Resource Technician 1 and similar classes.

OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:

  • Assisting in the preparation of reports relating to examinations, discrepancies and corrective entries required for adjusting accounts. Assists with the implementation of corrections.
  • Verifying the accuracy and completeness of accounting data and documents, determining the general ledger account, journals and other subsidiary accounts affected by this account, preparing debit and credit entry to bring balances to the account, and maintaining records of transactions and current status of accounts.
  • Preparing standard and ad hoc reports, making periodic projections and analyzing trends. Notifying supervisor of need for additional promotional efforts; recommend additional marketing materials or methods to secure optimal enrollment.
  • Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders and bid specifications.

Examples of advanced clerical experience include:

  • Reviewing complex or questionable applications or documents and searching for files and regulations to determine accuracy of information to clarify application status, using judgment in applying criteria, rules, regulations and policies, providing information on administrative processes and procedures according to regulations, tracking expenses and completing necessary administrative paperwork. '
  • Examples of such tasks include composing letters and memos, completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Requiring drug testing for employees in positions requiring the possession of a valid driver's license (CDL).

Additional Required Information

At the time of the interview, please provide the following:

  • We can contact three (3) professional references by phone, one of which must be a current or former supervisor.
  • If available, current performance evaluation.
  • A copy of your academic transcripts (unofficial are okay, please ensure that the institution name is listed on the transcripts) is used to verify that you meet the minimum qualifications.

Please read the following information carefully. This applies to your application for admission.

SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

Special Instructions for Foreign Education.
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.' Omission of required documentation will result in an incomplete application and you may not receive further consideration.

WORK EXPERIENCE
When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously appointed to a Flexible staffed position, please ensure your work experience within this positioned position indicates the actual dates employed at each level. If this information is not accurately reflected in your application, this may cause the processing of your consideration for consideration to be delayed.?

Note: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The state of Alaska does not offer visas or employer sponsorships. )

RECRUITMENT SCOPE
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, what is the process? please ensure your email address is correct on your application and that the spam filter will allow email from all '' government jobs '' domains, he said. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE APPLICATION QUESTIONS & ASSISTANCE? Please provide details.
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to [email protected].

For more information about applying for a passport, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Contact Information

How do I contact the Hiring Manager for a job? Request details.

Vanessa Roy, Administrative Assistant 3

Email: [email protected]

Career opportunities in Alaska offer many benefits.

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available to state employees, you can view an orientation video from the Division of Retirement & Benefits. (Please note this video is specifically designed for new state employees.)

Insurance Benefits

  • Health insurance, which includes employer contributions toward medical/vision/dental
    • The following employee groups are administered by the state under the Alaskan Carrier Benefits Program: See www.alaska.gov/drb/programs/index for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)?
    • The following employee groups are covered by the Union Health Trust. Contact the appropriate union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
  • The employer paid for basic life insurance with additional coverage (available at a cost depending on the unit)?

Optional Insurance Benefits

  • Group-based insurance premiums for
    • Term life (employee, spouse, or common-law partner))
    • Long-term and short-term disability
    • Accidental Death and Dismemberment
    • Long-term care (self and eligible family members))
    • Supplemental Survivor Benefits
  • Flexible spending account limits for tax savings on eligible health care or dependent care expenses.

Retirement Benefits

  • Membership in the Public Employees' Retirement System (PERS) and Teacher's Retirement System (TRS):
  • Matching employer contribution into defined contribution program (new employees):
  • The employee contribution to a defined benefit plan or defined contribution program (current employees)
  • Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security.
  • What is the best way to get into the Alaska Deferred Compensation Program?
  • Note: The Defined Contribution Plan, the Supplemental Annuity Plan and the Deferred Compensation Program offer a variety of investment options.

For additional information, see: www.alaska.gov/drb/retirement/index.html;

What are the benefits of paid leave?

  • Personal leave with an accrual rate of increase based on time served.
  • 11 paid holidays per year. I pay a lot of money for holidays.
  • Gym discounts are available at participating fitness providers throughout the state.

For additional information, see: www.alaska.gov/drb/employee-health-and-wellness-listing?

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