New Job Administrative Assistant 2 In Iowa

Job Description

The Iowa Department of Health and Human Services (HHS) is seeking an Administrative Assistant 2 to join the team at the Glenwood Resource Center (GRC). This is a full-time position with a Monday-Friday, 8 a.m.-4:30 p.m. schedule and opportunity for advancement, growth, and development. Additional hours might be required to meet business demands.

Employees are eligible for a $1,500 retention payment for a commitment of 7 pay periods (14 weeks) and are eligible for renewal at the end of each 7 pay periods until the facility closes. Speak to the hiring manager for more information on eligibility.

The Administrative Assistant 2 (AA2) functions as Records Management Director of GRC, coordinating all aspects of the client medical record system. The AA2 provides Health Information Management functional and technical leadership for the facility by providing recommendations on Records Management and HIPAA issues. This position coordinates and evaluates Records Management (RM) services, refines the RM program as needed and resolves problems affecting RM by working with individuals inside and outside the facility.

Some responsibilities include:

• All departments are in compliance with established standards, he said.
• I chair the Medical Records Committee and the HHS Facilities Committee.
• Ensure facility-wide communication and training regarding medical records.
• Obtain statistical data for the GRC, making special reports as required.
• Provide guidance about tasks and policies, and distribute and balance workload. '
• Review significant information releases to ensure accuracy and compliance.
• Maintain and coordinate all registration activities at the GRC.
• Perform periodic information security risk assessment.
• Develop new or revised procedures, forms, manuals and other tools.
• Investigate consumer complaints/inquiries and draft technical position statements related to HIPAA.
• Monitor the compliance of all trade partners and business associates.
• Promote activities to promote information and privacy awareness.

We have a great total compensation package, including:

• IERS (Iowa Public Employees' Retirement System) is a public pension system.
• Richie's Retirement Investors Club (RIC) (employer sponsored retirement plan)?
• Health, dental and vision insurance.
• Vacation Leave
• Sick Leave
• Paid Holidays (9 days/year)
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability Insurance

For additional information on benefits click here (Download PDF reader).

Glenwood Highlights
The City of Glenwood is home to just over 5,000 friendly people in the Loess Hills of southwest Iowa. A small rural community with strong ties to the Council Bluffs and Omaha metropolitan area, Glenwood is a dynamic and welcoming place to live and work. The Loess Hills landform is an Iowa treasure that spans more than 1,080 square miles along the eastern edge of the Missouri River flood plain. This unique feature is up to 15 miles wide and 220 miles long. Bridging rural and metropolitan areas, the hills have something for everyone. Home of the Mills County Historical Museum, seven historical buildings with the largest display of Prehistoric Native American Artifacts in the state of Iowa are located here. Nearby you can find the Hillsdale Lily Garden with 159 lily varieties on an acre of land surrounded by a walking path. Then stop at the Bodega Victoriana Winery or Keg Creek Brewing for a refreshing and relaxing locally made beverage. Glenwood is just 25 minutes from Omaha and about 2 hours from Des Moines. Check out these 10 Reasons to Move to Iowa.

The state of Iowa is an EEO/AA employer.

HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply.

Minorities, women, persons with disabilities, and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Minimum Qualification Requirements

At least one of the following minimum requirements must meet to qualify for positions in this job classification:

• Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one full-time administrative support (e.g., screening visitors and callers, sorting mail; arranging travel claims, processing supplies/equipment) or technical support work; completing data entry, writing letters, and sending reports for the program. Compliance with laws?
• A total of five years of education and/or full-time experience (as described in number 10) whereby thirty hours are assigned to college or university course work, one year equals a complete year.
• Current, continuous experience in the executive branch that includes at least 12 months of full-time work as an administrative assistant. '

For additional information, please click on this link to view the job description (Download PDF reader).

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We take our responsibilities and the public trust very seriously. We are committed to delivering services that matter most to the people of Iowa, and we invite you to explore the career opportunities available with the state of Hawaii."

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