New Job Human Resources Clerical Assistant In Michigan

Description :

THE CITY OF PORT HURON IS CURRENTLY ACCEPTING APPLICATIONS FOR THE FOLLOWING FULL-TIME EMPLOYMENT OPPORTUNITY:

HUMAN RESOURCES CLERICAL ASSISTANT

GENERAL STATEMENT OF DUTIES: Responsible for providing confidential clerical support for a wide variety of Human Resources functions, relating but not limited to: maintaining attendance records, recruitment, part-time new hire background checks, pre-employment testing and paperwork, maintaining employee files and processing employee information changes. Assist with compliance management, including but not limited to: FLSA, FMLA, COBRA, ADA, EEO, HIPPA, OSHA, MIOSHA, FMCSA, DOT, and other related Federal and State regulations.

SUPERVISION RECEIVED: Work is performed under the general supervision of the Human Resources Director.

TYPICAL EXAMPLES OF WORK: An employee in this class may be called upon to do any or all of the following: (These examples do not include all of the tasks which the employee may be expected to perform.)

• Reconcile payroll with employee attendance records to ensure accuracy. Make necessary corrections, as needed.
• Record and track individual employee vacation, sick and compensatory time usage and balances.
• Answer inquiries from individual employees and supervisors in regards to employee vacation, sick and compensatory balances.
• Process necessary hire/separation paperwork for seasonal and part-time employees.
• Conduct seasonal and part-time potential employee background checks for review by the Human Resources Director.
• Coordinate, track and confirm seasonal and part-time potential employee pre-employment drug testing in accordance with City policy.
• Coordinate and conduct new seasonal and part-time employee orientations to include the completion of all necessary paperwork.
• Process monthly car allowance payments.
• Process quarterly compensatory time reconciliation and payouts in accordance with the collective bargaining agreement.
• Process annual boot allowance payments in accordance with the collective bargaining agreement(s).
• Complete requests for information, including surveys, verifications of employment, FOIA requests, unemployment claims and subpoena.
• Disseminate a variety of information to employees via email or updates.
• Conduct or proctor testing for potential employees or promotions, as requested.
• Receive and follow up on employee and resident complaints or concerns.
• Assist the Human Resources Director by making appointments, meeting notification, and answering requests for information.
• Assist the Human Resources Director with recruitment activities by providing general administrative support including distributing and receiving applications/ resumes for open positions.
• Assist the Human Resources Director with assembling benefit packets and employee handbooks for new and existing staff.
• Account for and deposit monies collected for various things.
• Provide clerical support to the Health & Safety / Training Coordinator.
• Answer telephone, email and in-person requests for information.
• Enter and maintain data into the Human Resources databases.
• Compose, type and maintain a variety of correspondence, files, records and reports of a confidential nature.
• Devise and perfect work methods and procedures.
• Operate personal computer and other office equipment.
• Perform related work as required.

DESIRABLE QUALIFICATIONS FOR EMPLOYMENT:

• Some knowledge of federal and state laws regarding employment rights and employee fringe benefit management such as: FLSA, FMLA, COBRA, ADA, EEO, etc.
• Some knowledge of department regulations, practices and procedures.
• Considerable knowledge of modern office administration, principles and practices.
• Considerable knowledge and experience with personal computers, including using Microsoft Office programs.
• Initiative and resourcefulness in handling public contacts.
• Speed, skill and accuracy in the use of a computer.
• Ability to assemble data and prepare accurate records and reports.
• Mental alertness, integrity and dependability.
• Ability to plan and organize multiple tasks.
• Ability to work effectively with the public, officials and employees.
• Ability to maintain confidentiality at all times.

An employee in this class, upon appointment, should have the equivalent of the following training and/or experience:

• Graduation from an accredited high school required, Associate’s Degree preferred in Human Resources or Business Management.
• Several years’ experience in responsible clerical or secretarial work with responsibility for individual initiative, preferred.

Working Hours: Monday – Friday; 8:00 a.m. – 4:30 p.m.

Salary Range: $ 17.97 - $ 20.81 hourly

Benefit Package, including:

• Paid vacation leave, sick leave and holidays
• Healthcare, dental, life and optical insurance
• Disability income plan
• Qualified retirement plan
• Deferred compensation plan (457)
• Healthcare savings plan

Date Posted: Monday, August 28, 2023
Application Deadline: Friday, September 8, 2023

Contact :

• Job applications can be obtained from the Human Resources Department or downloaded from HERE.
• A resume must accompany the completed job application.
• If mailed, it must be postmarked by the deadline date listed above.
• Job applications will be accepted online via email to [email protected].
• Job applications will also be accepted in-person or by mail at:

Deadline for Applying : Sep 8, 2023 04:30 PM