New Job Staff Assistant- Denver Human Services In Colorado
|
| Staff Assistant- Denver Human Services |
Staff Assistant- Denver Human Services
Company : City and County of Denver
Salary : $23.48 - $35.22 an hour
Location : Colorado
Full Description
About Our Job
About Our Job
This posting will accept applications through
July 21, 2023. Please apply as soon as possible.
The Family and Adult Division (FAAD) is seeking a talented and passionate Staff Assistant I. This position will report directly to the Division Director and serve as the hub for 130+ employees. This position will often find themselves in a fast-paced work environment, with a lot of moving parts. The successful candidate will have an inherent curiosity, the capacity to learn, and a creative flare. We are also looking for someone that is naturally proactive and does not wait to be told what to do. An individual who will anticipate needs before they arise, with very strong organizational skills. It is critical for this position to be a highly effective communicator, and able to address business requirements throughout all levels of the organization.
In this role, you will work both independently and as part of a team and must be able to interact with staff at all levels of our agency. The selected candidate will be driven, engaged, able to communicate both verbally and in writing at the highest levels, understand discretion and the sensitive nature of the work we do, and have a demonstrated passion for the clients we serve each day.
This position provides a unique and exciting challenge for the right candidate. The successful candidate must display high standards of ethical conduct and possess a high degree of professionalism to provide administrative support for the FAAD Division Director and management team to ensure smooth continuity of business.
This role provides executive support in a one-on-one working relationship with the Division Director in a fast-paced office. Responding with compassion and sincere commitment toward problem solving is a must. This position provides a unique and exciting challenge for the right candidate.
The selected candidates must possess the following skills:
- Take initiative to confirm upcoming appointments as far ahead of time as is possible, anticipate issues and take appropriate actions
- Manage multiple and rapidly changing priorities to meet the needs and expectations of the Division Director in interactions with other elected and appointed officials and various constituencies
- Prioritize conflicting needs, handle matters expeditiously and proactively; and follow through on scheduling requests/projects to successful completion, often with same-day deadline pressures
- Manage, coordinate and maintain frequently changing calendar(s) of appointments, daily schedules, travel arrangements, conference calls, meetings both internal and external to the agency
- Maintain strict confidentiality of privileged and sensitive information. Use a high degree of tact, diplomacy and discretion in dealing with sensitive and confidential situations
- Have proven knowledge of purchase order management and experience ordering supplies
- Be fluid, highly proactive and move quickly with changes while anticipating events/outcomes
- Exhibit a strong sense of discernment while maintaining a high level of professionalism and courteousness
- Display a sound sense of discretion, protocol and confidentiality
- Proactively keep the FAAD Director and management team well informed of upcoming commitments and responsibilities while ensuring that follow up details are appropriately conveyed
- Take initiative to confirm upcoming appointments as far ahead of time as is possible, anticipate issues and take appropriate actions
- Keeps apprised of the status of the work of the management team, and anticipates needs by gathering records, reports, correspondence, statistics, or other information
- Is responsible for monitoring, ordering and submitting payment for supplies, hardware, software, training, official functions and other related expenditures.
- Communicates general information with internal staff and external entities
- Briefs management team on subject matter for upcoming meetings/events
- Prioritizes communication efforts, attends meetings and takes notes, and prepares presentations for the management team
About You
About You
Our ideal candidate has:
- Demonstrated ability to work in a high-pressure environment with short deadlines
- The ability to work in a hybrid environment, at least three days a week in-person at the office
- Strong organizational skills
- Technologically adept and familiar with Microsoft Office programs (Outlook, Teams, PowerPoint, etc.)
- Ability to achieve high performance goals and meet deadlines in a fast-paced highly dynamic environment
- Adaptability to quickly and comfortably shift priorities while maintaining the highest level of customer service and responsiveness
- Proven ability to maintain confidentiality and manage sensitive data and information
- Highly resourceful with the ability to be effective independently with little direction
We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications:
Education: Graduation from high school or the possession of a GED, HiSET or TASC Certificate.
Experience: Four (4) years of experience performing specialized and/or technical office support work of the type and at the level of Administrative Support Assistant IV.
Education & Experience Equivalency: One (1) year of the appropriate type and level of education may be substituted for each required year experience.
About Everything Else
Job Profile
CA1002 Staff Assistant
To view the full job profile including position specifications, physical demands, and probationary period, click
here
.
Position Type
Unlimited
Position Salary Range
$23.48 - $35.22
Starting Pay
Although our full pay range is included above, the budgeted hiring range for this position is $23.48 - $29.35 per hour.
Agency
Denver Human Services
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
For information about right to work, click
here
for English or
here
for Spanish.