New Job Hwu Purchasing Aide In Kentucky

YOU MUST SUBMIT YOUR DRIVER'S LICENSE (with no DUI convictions in the previous 5 years) WITH YOUR APPLICATION.

Henderson Water Utility

Classification Specification

PURPOSE OF CLASSIFICATION

The purpose of this classification is to maintain an inventory of parts needed for the construction and maintenance of water, wastewater and Stormwater lines; and to perform related clerical and administrative support duties.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• 
  Obtain price quotes and prepare requisitions for inventory, tools, supplies, and equipment;
• Order inventory, tools, supplies, and equipment;
• Receive shipments and verify accuracy against purchase order, process returns as needed;
• Process delivery paperwork and related invoices promptly as required for vendor payments;
• Operate a personal computer to create routine reports or special projects as necessary or assigned;
• Administer annual contracts for inventoried parts and assigned services;
• Ensure assigned equipment is in good working condition; notify appropriate staff of equipment which needs to be repaired or replaced;
• Assist HWU employees with material sourcing and estimating;
• Sign out inventory items requested by crews, maintaining all required forms and automated records;
• Pick up and deliver items as requested by field crews, chief operators, and management;
• Place and mark inventory and supplies:
• Operate a fork truck as necessary;
• Analyze part usage to determine required inventory levels, identify obsolete items, assist with new items;
• Assist with disposal of surplus inventory and assets;
• Oversee shipping (packing, labeling, scheduling pick-up or drop-off) of parts and/or returned products;
• Conducts annual and bi-annual inventory audits;
• Works to control costs wherever possible while keeping focus on the long-term objectives of the Utility;
• Assist in educating other HWU employees with regard to HWU and State purchasing procedures ®ulations;
• Maintain assigned areas (office, inventory, vehicle) in a neat, organized, and professional manner;
• Assist with the collection of hazard analysis information to be used in eliminating hazards and reducing incident at the Utility (as far as related to parts);
• Report all work related accidents, incidents, and near-misses to supervisor and/or safety department;
• Participate in Safety Committee as requested;
• Stay current with computer systems including Cityworks, New World, Microsoft Office Suite and other software necessary to perform essential functions of the position;
• Create spreadsheets and/or databases for monthly inventory reports, routine reports, or special projects as necessary or assigned;
• Maintain a positive attitude with other employees;
• Maintain good public relations;
• Demonstrate the recognition that all HWU & City employees are customers and treat them as such;
• Attends staff meetings as requested;
• Maintains regular and predictable in person attendance during regular business hours of the Henderson Water Utility is required;
• Must undergo and successfully complete drug test and alcohol screening prior to employment and undergo and successfully complete future drug test and/or alcohol screening pursuant to the City’s Drug and Alcohol policy.

ADDITIONAL FUNCTIONS

Performs related duties as required, necessary, or assigned.

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by one year of experience performing inventory and related purchasing and storage work; or any equivalent combination of education training, and experience which provides the requisite knowledge, skills, and abilities for this job. Required to maintain fork truck operator’s certification. Must possess and maintain a valid driver’s license. Desired: 5 years’ experience with purchasing and inventory management; some business classes focusing in purchasing an inventory management.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations. Recognize that all other HWU & City employees are Customers and treat them as such.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks require the regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (up to 50 pounds).

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, depth and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions.

This job description does not constitute a contract of employment. Any oral or written statements or promises to the contrary are hereby expressly disavowed and should not be relied upon by any prospective or existing employees. This job description is subject to change by the employer (the Henderson Water Utility) at the discretion of the employer, or as the needs of the employer and/or requirements of the job change. The Henderson Water Utility explicitly reserves the right to modify any of the provisions of this job description at any time and without notice. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties or essential functions does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Benefits include but are not limited to:
Health Insurance
Group Life Insurance
Dental Insurance
Vision Insurance
Cancer Insurance
Disability Insurance
Accident Insurance
Critical Illness Insurance
Retirement

Paid time off includes, but is not limited to:
Vacation
Sick time
Personal time (full time employees only)
Holidays (for eligible employees)

Benefits are subject to change