New Job Assistant Treasurer In West Virginia

Position Type:
Administration (Operations)/Treasurer/Chief School Business Official

Date Posted:
7/6/2023

Location:
Putnam County Schools Central Office

Date Available:
07/18/2023

Closing Date:
07/12/2023

County:
Putnam County Schools - website

No person in the United States shall, on the grounds of race, color, or national origin, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Dan Rinick, Title IX Coordinator, 77 Courthouse Drive, Winfield, WV 25213, (304) 586-0500 ext 1109.

Position: Assistant Treasurer

Evaluated by: Treasurer/Business Manager

Salary: Administrtive Salary Schedule per Putnam County Board of Education Policy 4A.5

PCBOE Policy 4A.5 Admin Salary Sched.

Professional Salary Schedule

Job Description: The Assistant Treasurer works closely with the Treasurer to direct all financial accounting functions of the Board including purchasing, accounts payable, accounts receivable, fixed assets and payroll. Assists in developing improved financial accounting procedures for the various programs in the county. Assists independent auditors in the audit of the county.

Qualifications:

• Bachelor’s degree with major in accounting.

• Experience in school board accounting preferred.

• Ability to interpret and relate financial documents and a general knowledge of data processing uses and capabilities, including, but not limited to excel, etc.

• Ability to meet, confer and converse adequately with other school system administrators and demonstrate accepted managerial aptitude.

Length of Employment: 261 Days

Responsibilities: The Assistant Treasurer shall have the following responsibilities and duties:

1. Act as Treasurer/Business Manager in his/her absence in all areas of accounting, budget and treasury.

2. To develop, maintain and supervise procedures for control and reporting of all purchases, expenditures, and receipts in

accordance with local, state, and federal policies and regulations.

3. To monitor internal financial procedures, reporting to the Treasurer/Business Manager on an ongoing basis.

4. Manage and ensure cash flow for maximum investment proposes.

5. Work closely with the Treasurer/Business Manager and all departments in the budget development process for the

school system.

6. Reviews all audits performed on individual school accounts; works with specific principals to correct findings;

recommends follow-up action to superintendent and Treasurer/Business manager.

7. To document, log and input receipts into the WVEIS system according to specified guidelines and procedures.

8. To perform bank reconciliations according to specified guidelines and procedures.

9. Prepare and submit federal draw down requests at least quarterly.

10. To prepare local, state and federal financial reports and data as required.

a) Revenue/Expense reports to Central Office administrators

b) Monthly Financial Reports to Board Members

c) School Allocation Reports

d) Sworn Statements of State Expenditures

e) Indirect Costs Calculations

11. Review all Payroll deduction reports, i.e., 941 reports, W-2’s, State Withholding, etc. for accuracy.

12. Assist as needed on Payroll issues.

13. Assist as needed on Affordable Care Act monitoring and reports.

14. Assist as needed on quarterly and annual Medicaid reports.

15. To provide assistance in analyzing financial reports and data.

16. To assist in preparation and publication of annual statements of funds and accounts.

17. Fixed assets monitoring and updates.

18. Monitor all SBA projects and prepare SBA invoices.

19. Assist in monitoring and preparation of Unclaimed Property report.

20. Provide training and technical assistance to school financial secretaries.

21. Act as contact point for school online accounting software.

22. Faculty Senate calculation and distribution.

23. To assist in the supervision of employees assigned to the Finance Department.

24. To complete annual evaluations of assigned staff within the Finance Department.

25. To demonstrate leadership and support in area of responsibility.

26. To establish and implement an improvement process for area of responsibility.

27. To establish good public and employee relations in area of responsibility.

28. To maintain professional work habits.

29. To maintain and upgrade professional skills.

30. Attend necessary training sessions.

31. Attend and report at Board meetings as required.

32. Completes surveys and compiles statistical information for district and county

33. To perform other duties as assigned by the Superintendent and/or Treasurer/Business Manager.