New Job Records Specialist - Police In Minnesota

The Records Specialist-Police is responsible for maintaining police records and databases, transcription and administrative support to police personnel.

• Provides back up for Administrative Support Specialist I- Police, Administrative Support Specialist III and the Property Evidence Specialist.

• 
  Works with records and reports and preserves the integrity of the department database.

  • • 
      Transcribes, records, duplicates and files investigative statements; videos and digital media;

    • Compiles statistical data;

    • Provides system function support;

    • Generates reports and maintains statistical data required by the Bureau of Criminal Apprehension (BCA); Assists in compiling and electronically sending investigative files to the County and City Prosecutor's offices; processes all paperwork for court.

    • Researches and executes/resolves court orders for expungements and Criminal History Suspense Files.

    • Manages record retention for the police department.

    • Researches and processes information for multiple services provided to the public.

• • 
    Solicitor permits;

  • Background checks and clearance letters;

  • Liquor and massage licenses, etc.

  • Manages and coordinates the processing of false alarms, including billing and collections.

• 
  Responsible for researching matters related to data practices and dissemination of information to the public.

• 
  Purchases office equipment and supplies for the department.

• 
  Performs other duties and activities as assigned.

Minimum Qualifications:
The job requires a high school diploma or equivalent and two years of prior office experience including customer service experience or equivalent. Some prior experience with Word and Excel software is required, as is the ability to type 50-60 words per minute.

Desired Qualifications:
Previous experience providing administrative support to public safety or local government is preferred.

Knowledge, Skills and Abilities Desirable for Successful Job Performance:

• 
  The ability to perform work requiring a high degree of concentration and judgment in interpreting practices and procedures to solve problems;
• The ability to work independently to prioritize work requests as well as establishing and maintaining effective working relationships with superior and subordinate personnel;
• The ability to communicate effectively verbally and in written form as well as tactfully and courteously with the public and city staff;
• Skilled in the operation of current computer office products;
• Knowledge of Data Privacy Laws and ability to maintain highest confidentiality when dealing with sensitive or private information.

Following is general information on benefits offered with the City of Edina. Individual benefits may vary slightly depending on the specific position, full or part-time status or union contract.

Payroll:
Wage or salary is paid bi-weekly. Pay periods end on Friday with checks for that pay period being issued on the following Friday.

Retirement:
All public employees are currently mandated by the State to participate in the Public Employees Retirement Association (PERA). 6.5% of the employee's gross wage or salary is matched with a 7.5% contribution from the City. PERA plus Social Security benefits make up the coordinated retirement program.

Some Police and Fire employees are mandated to participate in PERA at a rate of 11.8% of their gross wage or salary, matched by 17.70% contribution by the City.

Benefits:
All full-time employees are given a set benefit dollar amount each year that is used for benefits. For the year of 2023, the City will make a monthly contribution of $1,060 - $2,130/month, depending on the chosen medical plan. In addition, dependent health coverage, supplemental life insurance coverage, short-term disability coverage, dental coverage, and vision coverage are available. You can also elect to contribute to the health care flexible spending account and/or the dependent care flexible spending account. All coverage with the exception of the life insurance and long-term disability insurance are paid pre-tax, saving you federal and state tax dollars.

Health Partners health insurance plans are offered for single or family coverage.

All insurance coverage takes effect the 1st of the month following date of employment.

Vacation:
Paid vacation is available to all regular full time employees and is accrued at the following rates.

Years of Employment Days per Year

0 to 5 years 10 days
6 to 10 years 15 days
11 years 16 days
12 years 17 days
13 years 18 days
14 years 19 days
15 years 20 days

Sick Leave:
Sick leave is available for regular full time employees and is accrued at a rate of one day per month.