New Job Office & Admin Specialist Int In Minnesota

Working Title: Business Solutions Specialist
Job Class: Office & Administrative Specialist Intermediate
Agency: Minnesota State/Central Lakes College

• Who May Apply: Open to all qualified job seekers
• Date Posted: 06/06/2023
• Closing Date: 06/13/2023
• Hiring Agency/Seniority Unit: Minnesota State/Central Lakes College
• Appointment Type: Unlimited, Full-Time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: Yes
• Salary Range: $18.55 - $24.60 / hourly; $38,732 - $51,365 / annually
• Classified Status: Classified
• Anticipated Start Date: 06/26/2023
• Re-Posting: No
• FLSA Status: NonExempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists primarily to provide program support to the Regional Small Business Development Center (SBDC) program and the Workforce Solutions (WS) Department. General duties for the SBDC include performing client intake and referral, training coordination, grant reporting, financial reporting and ensuring the accuracy of client and training information in the SBDC reporting database. The purpose of this position is to work in collaboration with and receive work direction from the director of SBDC and Workforce Solutions to ensure that services are provided in an effective and efficient manner, program goals are achieved and reported per grant agreements; programs funds are spent according to grant agreements and various federal, state and college regulations, policies and procedures and to ensure program activities are documented according to program grant agreements. In addition, this position will assist the Workforce Solutions department with course scheduling, event planning, training coordination, billing, student registration, program marketing, managing trainer contracts and revenue income according to CLC policy and other administrative activities to support their continued success and growth.

Minimum Qualifications

• Data entry and database management skills sufficient to enter data accurately then retrieve and manipulate the data into reports.
• Word Processing skills sufficient to create, format, edit, print, and save a variety of documents.
• Spreadsheet skills sufficient to create, manipulate and analyze information in a computer spreadsheet.
• Communication skills in English (speaking, writing and reading orally) sufficient to understand and carry out oral and written instructions accurately and to work with a variety of individuals.
• Math skills sufficient to accurately prepare quarterly reports and maintain budget records (add, subtract, multiply, divide and calculate percentages).
• Customer Service Skills sufficient to work with others in a respectful and professional manner.

Preferred Qualifications

• Ability to develop and implement work procedures for the SBDC and Workforce Solutions Departments.
• Basic knowledge of office procedures sufficient manage a modern business office.
• Basic knowledge of business development and start-up resources.
• Knowledge of specialized terminology in business finance and accounting (e.g. profit, revenue, income statement, balance sheet, interest rate, loan principal) Basic business knowledge sufficient to identify and interpret basic business financial statements.
• Experience in the development of administrative and programmatic procedures.
• Knowledge of basic concepts related to business financing.
• Knowledge of State SBDC MIS System (Outreach System’s Neoserra), and Microsoft Office applications, social media marketing tools.
• Internet research skills sufficient to research business information using Google, Bing or other similar search engine.
• Interpersonal skills to lead and direct others.
• Ability to organize and prioritize work, ensure attention to detail, and manage time effectively.
• Ability to maintain confidentiality and handle sensitive information discretely.
• Ability to work independently with a minimum of supervision.
• The applicant should demonstrate a knowledge of and interest in diverse populations.
• Filing skills sufficient to file and retrieve printed and electronic information accurately and efficiently.
• Knowledge of many different Workforce Solutions or Customized Training programs and State/Federal guidelines of the programs such as real estate, boilers and power limited licensing requirements.
• Ability to read and interpret Central Lakes College, MnSCU & ISRS policies and procedures.
• Knowledge of ISRS and Lumens registration systems.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Terri Henrikson at [email protected] or 218-855-8050.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Terri Henrikson at [email protected].

About Central Lakes College

We are a comprehensive community and technical college serving about 5,500 students per year. With a knowledgeable, caring faculty and modern, results-oriented programs in comfortable facilities, CLC is the college of choice for seekers of success.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected]. Please indicate what assistance is needed.