New Job Executive Assistant To The Administrative Director In Ohio

Executive Assistant to the Administrative Director

The Supreme Court of Ohio is seeking to fill the position of Executive Assistant in the Office of the Administrative Director. The successful candidate will provide clerical and administrative support for the Office of the Administrative Director.

What You'll Do:

• Provide administrative and clerical assistance in support to the office of the Administrative Director. Assist in the coordination and preparation for committee meetings and special court functions.

• Arrange travel for Administrative Director and affiliated team members; Prepare travel reimbursement reports.

• Compose and finalize correspondence, memoranda, reports, and other documents. Open and distribute mail. Screen incoming calls and visitors, ascertain priority of routine matters. Maintain information and correspondence files.

• Schedule meetings for the Office of the Administrative Director and assist in preparation for meetings. Schedule and place conference calls.

• Maintain Administrative Director’s calendar.

• Prepare agendas and record minutes for various meetings.

• Prepare charts and other materials for the Justices' board and commission appointment binders.

• Responsible for tracking board, commission, and advisory committee appointments.

• Verify and update front matter content for the Ohio Official Reports.

• Prepare and distribute administrative conference materials.

What’s in it for you:
The Supreme Court of Ohio offers a generous compensation package which includes salaries reviewed annually for market adjustments; health, vision, dental, and life insurance; 14% employer contribution to the state retirement plan (OPERS); tuition reimbursement; flex time; and paid vacation, personal and sick time earned in the first month of employment.

What we’re looking for:

• The ability to perform a variety of administrative assignments with minimal direction using a high degree of independent judgment, demonstrated proficiency in office suite applications (word processing, presentation, spreadsheet, database, etc.) and ability to learn new software as necessary.

• Demonstrated ability to work effectively with all levels of the Court and its constituents. Tactful communication both oral and written.

• An Associate’s Degree or ten or more years of progressively responsible secretarial and administrative experience or a combination of equivalent education and experience is required.

• A thorough working knowledge of the Supreme Court and the Ohio judicial system, with prior experience working with attorneys and judges preferred.

• Requires excellent organizational skills with an ability to think proactively and prioritize work.

• Requires the ability to work under pressure, discreetly handling all aspects of the job with professionalism, patience, and confidentiality.

• Requires the ability to communicate tactfully and effectively, both verbally and in writing.

• The ability to effectively interact and communicate with supervisor, co-workers, justices, judges, other public officials and employees, attorneys, judicial branch personnel, and the public.

• Requires the ability to establish and maintain collaborative, effective working relationships with supervisors, colleagues, department directors, managers, employees, public officials, state agencies, and agency liaisons.

• Requires the ability to handle sensitive, face-to-face contact with the public and government officials in a diplomatic manner.

• A valid driver’s license is required.

The Court seeks to recruit and retain talented individuals with a commitment to public service.
This is an exempt unclassified position. The anticipated starting salary is $70,000.00 or commensurate with experience.

Application Process:
To be considered for this position, candidates must apply online or deliver an application by July 6, 2023, to the Supreme Court of Ohio, 65 S. Front St., Columbus, Ohio 43215. Please submit the following:

1. Application
2. Resume
3. Cover letter with Salary Requirements

Interviews will be scheduled as soon as practicable. We will contact you if you are selected for an interview. You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details. Please do not duplicate your application and please, no phone inquiries.

The Supreme Court of Ohio is an equal employment opportunity employer that supports an alcohol and drug-free, and a weapons and violence free, work environment.

You Also Need to Know…
The Supreme Court of Ohio is an at-will employer that seeks to attract, employ, and retain highly skilled and motivated individuals, attempts to maintain staff continuity for the efficiency of its operation, and desires to foster and maintain an ethical, professional, and impartial work environment. Pursuant to Adm. P. 4 (At-Will Employment), no person shall be offered or denied a position of employment with the Court, and no employee shall have their employment terminated based upon political party affiliation, political activity permitted under Adm. P. 17 (Employee Code of Ethics), or other partisan considerations. Further, no employee shall have their employment terminated with or without cause unless upon the concurrence of a majority of the Court.

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.