New Job Office And Administrative Specialist Senior In Minnesota

Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.

Working Title: Office & Admin Specialist Senior
Job Class: Office and Administrative Specialist Senior
Agency: Department of Corrections

• Who May Apply: Open to all qualified job seekers
• Date Posted: 05/20/2023
• Closing Date: 05/26/2023
• Hiring Agency: Department of Corrections
• Location: Minnesota Correctional Facility (MCF) - Willow River
• Division/Unit: Facility Operations/Facility Services
• Work Shift/Work Hours: Day Shift/7:30 am - 4:00 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $19.87 - $26.89 / hourly; $41,488 - $56,146 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrepresented
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position provides confidential, executive, technical, and administrative assistance to the Challenge Incarceration Program (CIP) Administration and CIP Phase l, ll, lll. This position is the facility's designee to establish,direct and mange the implementation of the policy and procedure functions as well as to provide backup administrative assistance to the Warden’s Executive Assistant. This role has access to classified security and confidential information, data privacy issues, and executive level administrative issues.

Minimum Qualifications

The following qualifications are required of all applicants seeking consideration for this position:

English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.

Word processing (preferably Microsoft Word) skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.

Data entry performance sufficient to access and update DOC-specific databases and other computer systems in order to gather and report data (including the Correctional Operations Management System (COMS), Portal XL, Controlled Access Tracking System (CATS), Odyssey, Nuance, OnBase, Footprints, Archibus, and SharePoint).

Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve and interpret the information (e.g. Offender Document System (ODocS) and COMS).

Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports.

Customer service skills sufficient to work directly with staff, answer the phone, and refer callers with courtesy and respect.

Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.

Ability to maintain confidentiality of all data and information

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

• Two or more years of post-secondary education.
• Two or more years of experience in an office setting providing administrative support and customer service.
• Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), National Crime Information Center (NCIC), Odyssey, OnBase, Statewide Supervision System, or comparable criminal justice information system.
• Experience or training in the use of SharePoint.
• Experience and skills in file management and maintaining accurate records.
• Experience working in a correctional setting/secured facility.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Teresa Moen at [email protected]

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Teresa Moen at [email protected] or 651-361-7592.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Teresa Moen at [email protected].

About Department of Corrections

Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] and indicate what assistance is needed.