New Job Director Of Finance And Facilities In Mississippi

Madison Heights Job Description
BUSINESS ADMINISTRATOR

POSITION PURPOSE Support program and ministerial staff in the execution of the mission through with excellent financial and facility resources.

POSITION HELD BY OPEN ________________________

SUPERVISES Administrative support staff

EMPLOYMENT LEVEL Class II- Director

DIRECT REPORT Senior Pastor

Position in 3 words
Financial & Facility Support

Elevator speech of Job Description:
The Finance & Facilities Manager is responsible for resourcing program and ministerial staff with the financial and physical plant resources necessary to execute the Mission and Vision of MHC. As a servant partner with the other members of the staff it is the responsibility of the FFM to ensure that budgets and buildings are sufficient for the execution of ministry programs. This position is the key “YES” person engaged to make ministry happen and free up other staff to do ministry.

Shared Team Pathway Objectives:

WORSHIP... CONNECT... SERVE... GO...

○ Contribute to ○ Contribute to ○ Contribute to the ○ Contribute to a culture increased traffic of increased numbers increase of regular of ‘giving grace away.’
Madison residents and percentages member/attendee
(non-Christians, of members and involvement and ○ Embracing ministry as de-churched people, regular attendees volunteerism in the a life of Divine and new residents) who are church and appointments to treat into corporate meaningfully community, others in a way that worship. engaged in smaller especially on ‘only grace could groups within the Sunday mornings explain.’
○ Shepherd members church. and within your and attendees to ministry ○ Sharing resources and increase the ○ Involvement in area—thereby struggles in such a frequency of worship Smaller Groups, strengthening MHC way that our story of attendance and Discipleship, and as a “staff led, finding personal engagement. MHC Ministry volunteer run” ‘refuge’ in Christ
Encourage increased Teams are to be church. resonates with our engagement of especially neighbors and members and regular emphasized. highlights His Grace attendees in private not our moral worship. victories.

Job Description Business Administrator May 7, 2023 Page 1 of 5

POSITION OUTCOMES/EXPECTATIONS:

Leadership of Finances:
1. Proactive leadership of the stewardship of all funds entrusted to MHC Cultivate a close, synergistic relationship with all senior leadership and program staff.
2. Lead the staff in all areas of budget creation and management so that a sufficient budget to execute the mission is created and that the mission can be accomplished with budgeted funds.
3. Ensure that budgeted expenses are appropriately accounted for and easily identified for the sake of internal auditing.
4. Oversight and accountability for extra-budgetary expenditures and when necessary obtaining approval for such expenditures with appropriate Sessional commissions.
5. Lead and manage internal bookkeeping & expense procedures.
6. Staff leader in the deployment and use of technology as it relates to accounting, expenses and bill payment.
7. Congregational-facing leadership with regard to all aspects of giving using the TouchPoint app. and the integration between touchpoint and QBO.
8. Leading the QBO oversight and providing delegated access to Sessional and/or Diaconal leaders for QBO reports and/or Bill.com and Divvy.com reporting and other electronic tools.
9. Preparing and printing of electronic and paper statements of giving for congregation members using QBO and/or Touchpoint.
10. By execution or delegation scanning and entering invoices, bills and receivables into Bill.com and processing such for approval and payment.
11. Preparation of monthly giving reports, P&L, cash flow statements and balance sheets
12. Participating in quarterly internal audit conversations with the finance committee
13. Signing of checks and/or electronic approval of invoices through Bill.com
14. Management and oversight of all finances as it relates to YBL, reporting for YBL and issuance of giving statements and/or electronic receipt of gifts from YBL donors.
15. Management and oversight of all finances with regard to Grace Cemetery, donations, purchasing of plots and management of trust account.
16. Financial leadership and forecasting for fundraising and capital campaigns
17. Other duties as assigned.

Leadership of Facility:
1. Lead the stewardship of the physical plant of Madison Heights Church.
2. Manage and oversee by person or by proxy all building projects and remodeling at MHC.
3. Establish plans and contingent plans for space usage in the event of building or remodeling and/or inclement weather during normal programming.
4. Responsible for all groundskeeping at MHC & Grace Cemetery a. Grass cutting/maintenance b. Landscaping c. Hardscapes d. Chemicals e. Irrigation

5. Establish and maintain a close and fiscally responsible relationship with all vendors for MHC.
6. Proactively maintain the facilities, classrooms, systems, grounds and aesthetics of MHC.
7. Full ownership of the set-up, break-down and arrangement of all classrooms, connecting space and worship space for the multiple uses of the facility on a weekly basis.
8. Manage the schedule and servicing by custodial staff of all buildings while maintaining accessibility and availability of all spaces for ministry.
9. Within budget, manage any vendors/subcontractors needed to accomplish leadership objectives.
10. Navigate the storage and availability of all ‘storage items’ at MHC.
11. Determine the feasibility for all facility servicing through in-house or subcontracted relationships.
12. Pro-actively schedule maintenance, servicing and repair of all systems, appliances and mechanical equipment belonging to MHC.

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13. Full ownership of the title, taxes, tags, servicing and maintenance of any automobiles, buses, vans or trailers belonging to MHC.

14. Interfacing with the City of Madison and/or County with regard to codes, regulations.
15. Management of fire, security, video and access control systems belonging to MHC.
16. Primary staff liaison with security team, parking teams and any “work day” related activities.
17. Responsible for the clean-up, shut down, close down and opening of the facility on a daily basis.
18. On-call staff representative for weather emergencies, facility break-ins or incidents that occur on property.
19. Other duties as assigned.

Adminisitrative:
1. Human Resources a. Conduct all onboarding, exit interviews and compensation reviews with all staff b. Lead the employee evaluation process and report to Governance commission c. Manage benefit administration including Healthcare for staff and advise Governance commission regarding benefit needs/changes d. Manage PTO and track hourly employee compensation e. Manage employee handbook, compliance and State/Federal reporting requirements

2. Grace Cemetery a. Manage the inventory and sale of all cemetery plots b. Staff leader for Plotbox, deeds and plot ownership c. Administrative coordination of cemetery operations d. Staff liaison for all funeral setup/breakdown logistics e. Management of al cemetery finances including payment plans

3. Information Technology a. Management of IT infrastructure b. Management of all Desktop, Laptop and personal devices c. Centralized repository of all software and hardware knowledge d. Management of all online resources, backups, firewall and passwords e. All software and hardware purchases are the responsibility of this position

4. Security a. Staff liaison for volunteer security team b. Responsible for hiring all 3rd-party security and/or off-duty police officers c. Parking, Lighting, Cameras and IT related to security d. Child protection policies and staff training related to child protection

______________________________________________________________

Leadership:
1. Lead and interact on a daily basis with staff and Senior Executive Team, specifically with regard to their daily needs with regard to the facility.
2. Creation of forms, processes and procedures for all facility and finance related protocols at MHC.
3. Coach and Develop direct reports in the use of necessary tools including software or hard processes for the execution of duties.
4. Add circumspect input into staff planning and ministry meetings to help navigate the increasing pressure placed on limited facilities.
5. Serve as the primary staff interface for the rental and use of the facility for weddings, funerals and/or other ecclesiastical events such as Presbytery, etc.
6. Help to disciple and direct maintenance and/or Janitorial staff to the dignity of their work and the greater connection to the Kingdom objectives that they are helping to fulfill.

QUALIFICATIONS AND REQUIREMENTS:

Education
● A bachelor’s degree is preferred

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Experience and Skills
● Has a minimum of 5 years experience in a role managing others
● Experience and giftedness in managing finances.
● Experience in administration and management of large facilities.
● Ability to collaborate with MHC staff and members in fulfillment of ministry objectives.
● Possesses strong process skills
● Hard worker, self-starter, strong manager
● Ability to connect with and build consensus with a subcontractors and vendors
● Excellent computer and technical skills with regard to QBO, Bill.com, Divvy.com and Touchpoint
● Analytical ability to align budget of the church with the mission and vision of the church

GENERAL PASTORAL RESPONSIBILITIES:

1.) Provide pastoral care and oversight admin. staff

GENERAL STAFF RESPONSIBILITIES:

1.) Staff responsibilities are completed in a quality and timely manner (finance reports, budget preparation & alignment, time off requests, semi-annual reports, etc.)

2.) MHC values the staff culture, exchange of ideas and loyalty that is built from working together on a daily basis, therefore MHC has invested in office resources for onsite work.
As such, all staff members, except with direct exception from their direct report, should plan to work from MHC during office hours.

3.) Work week expectations for full-time, exempt personnel in professional positions will average from high 40’s to 50+ hours per week. General time block work days are expected for Ministerial and Program staff with an approved ‘day off’ and a standard 8-5,
M-F for purely Administrative staff.

3.1.) Time block work days are generally: MORNING/AFTERNOON/EVENING
4.) The setting annual goals and objectives is expected of each staff member, quarterly reviews of goals and objectives as well as re-calibration and celebration where appropriate.

PERSONAL DEVELOPMENT:
1.) Cultivate lifelong peer relationships for theological/personal reflection/sharpening/growth
2.) Occasional training and equipping conferences as they relate to job duties
3.) Pursue an intimate relationship with the Lord including daily times of devotion, prayer, and study as well as sought areas of Christian maturity.

REQUIREMENTS

● All employees must commit to performing their duties in accordance with the stated mission and purpose of the church, MHC Policies and Procedures Manual, agreement with MHC Staff covenant and the Westminster Confession of Faith.

● All employees must be evangelical Christians and active members of an Evangelical Church.
● Highly relational personality
● Contagiously positive personality

All the above duties and responsibilities are essential job functions for which reasonable accommodation will be made. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. The position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

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MADISON HEIGHTS STAFF COVENANT

Madison Heights Church is a REFUGE for BROKEN people to EXPERIENCE the
GRACE of Christ and EXPRESS the TRUTH of the GOSPEL.

1. I agree to personally cultivate my personal & professional growth in Grace by: i. Personal ownership of sin/failure without blame shifting; ii. Quick and joyful repentance when wrong; iii. Understanding you are not defined by failures or successes; iv. Love for and patience with others when they fail; v. Cheering and rejoicing for others when they succeed; vi. Taking your job and the Gospel, but not yourself, seriously. vii. Participation in a culture of grace among the staff by:

1. Avoiding defensiveness
2. Avoid triangulation (confront others directly Mt. 18)
3. Letting love cover a multitude of sins
4. Refusing to participate in intra-office party politics
5. Avoiding side-bar sniping or parking lot meetings
6. Rejecting passive-aggressive behavior
7. Loyalty to others that is scandalously clear

1. Embrace, endorse and encourage others toward the vision & mission of Madison Heights
Church. You can’t encourage others toward something you don’t embrace.

1. Willingness to work hard. It is very simple: MHC will not require you to work hard. We simply strive to hire and retain people who do. Those who don’t, won’t fit and won’t stay.

1. Pursuit of excellence. Commitment to pursuing standard-setting excellence in everything. This is the worldview culture fit of “High expectations & High grace”— nothing is PERFECT until
Heaven.

1. Team-oriented. We operate as a team of inter-dependent professionals. When one person fails we all fail. When one succeeds we all succeed.

1. Territorialism=death. The phrase “It’s not my job” does not exist in our vocabulary.
1. This is a Professional job with Professional expectations executed without formalism. Casual dress and conversational meetings are an expression of comfort with each other not a dismissal of the professional expectations regarding execution.

1. Staff membership is a privilege not a perpetual right. Culture of gratitude.

Employee Name:__________________________________________________________________________

Signature: ________________________________________________________Date of Hire:_____________

Date of Review: ___________________Manager signature:_______________________________________

Job Type: Part-time

Pay: Up to $25.00 per hour

Benefits:

• Flexible schedule

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Madison, MS 39110: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: In person