New Job Amd Private-New York-Support-Administrative Assistants - Non Mc In New York

Responsibilities:

• Provides administrative support to senior executive(s) in a complex business environment.
• Manages a busy and ever-changing calendar and prioritizes requests requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings.
• Acts as a gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize manager’s focus on priorities
• Utilizes strong judgment in managing priorities of requests and escalating as necessary for resolution and/or prioritization
• Works closely and effectively with executive(s) to keep them informed of upcoming commitments and responsibilities both professionally and personally
• Responds and follows up on client requests in a timely and professional manner
• Coordinates a high volume of domestic and international travel arrangements including flights, hotels, and car transportation
• Processes expense reports in compliance with firm travel policies
• Willing to work outside general business hours as needed
• General administrative support including preparing meeting materials, maintaining, and editing documents, spreadsheets and presentations
  

Skills:

• 5+ years of experience supporting senior level executives
• Excellent written and verbal communication skills
• Excellent analytical, time management, interpersonal and organizational skills
• Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented
• Skilled at coordinating complex meetings with the flexibility to adapt to rapidly changing schedules
• Ability to handle highly sensitive and confidential business and personal information
• Must be able to work under deadlines and adapt to a fast-paced environment
• Must have excellent judgment, independent thinker and resourceful with strong decision-making ability
• Strong proficiency in MS Word, Excel, PowerPoint. Highly proficient in Outlook calendar management
• Highest degree of integrity, professionalism, diplomacy, and discretion required
• Prior experience with client business or financial services is preferred