New Job Administrative Assistant Ii In Illinois
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| ADMINISTRATIVE ASSISTANT II |
ADMINISTRATIVE ASSISTANT II
Company : State of Illinois
Salary : $5,246 - $7,827 a month
Location : Illinois
Full Description
Agency: Department of Human Services
Opening Date: 05/08/2023
Closing Date/Time: 05/23/2023
Salary: Anticipated Salary: $5,246 - $7,827 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-31-26274
Position Overview
The Division of Early Childhood is seeking to hire an administrative assistant to serve as administrative support to the Chief of Staff (COS). This position conducts research, gathers information, and independently performs special projects and studies for the COS, in which some are complex in nature, using Adobe Acrobat Pro and Microsoft Office Suite 365; assists the COS in reviewing internal functions and procedures for effectiveness and efficiency; monitors and tracks the status of assignment control monitor for COS; and handles confidential materials and/or questions regarding bureau issues.
Job Responsibilities
- Functions as administrative support to the Chief of Staff (COS).
- Conducts research, gathers information, and independently performs special projects and studies for the COS, in which some are complex in nature, using Adobe Acrobat Pro and Microsoft Office Suite 365.
- Assists the COS in reviewing internal functions and procedures for effectiveness and efficiency.
- Monitors and tracks the status of assignment control monitor for COS.
- Handles confidential materials and/or questions regarding bureau issues.
- Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires two (2) years of professional experience in a public or private organization.
Preferred Qualifications
- Three (3) years of professional experience communicating effectively (written and orally) and coordinating day to day activities that lead to greater efficiencies and effectiveness within a division or bureau.
- Three (3) years of professional experience utilizing computer software such as Microsoft Office Suite, SharePoint, and Teams, including preparation of graphs, charts and/or maps.
- Two (2) years of professional experience researching issues and concerns and preparation of reports and recommendations for policy and/or procedural changes.
- Two (2) years of professional experience as a representative of an administrative leader to discuss and/or interpret programs, services, and procedures for the general-public and/or other internal/external entities.
- Two (2) years of professional experience efficiently tracking status and/or completion of assignments across a bureau or division to ensure such assignments are thorough, accurate, and completed with designated time frames.
- Two (2) years of professional experience developing and maintaining professional working relationships with staff, customers, vendors, and public.
Work Hours: 8:30am - 5:00pm Monday - Friday
Work Location: 100 South Grand Ave E Springfield, IL 62762
Division of Early Childhood
Administrative
Chief of Staff
Agency Contact: [email protected]
Job Family: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: