New Job Administrative Assistant - Cte Department - Durfee High School In Massachusetts

The Superintendent of Schools announces the following position within the Fall River Public School System:

Position: Administrative Assistant

Job Description: To assist the Leadership Team member in developing and implementing effective practices

and policies that helps meet the administrative needs of the Fall River School Department and support the

school system's overall goals.

Performance Responsibilities:

• To maintain appropriate levels of confidentiality related to work and information handled by the Leadership Team member.
• To collect, process and maintain confidential data related to staff or students
• To manage, supervise and review all clerical and administrative support activities
• To provide administrative assistance to the Leadership Team member in all matters of official correspondence; in the consolidation and formatting of the relevant area of the annual budget; and in the generation of any periodic reports related to expenditure.
• To manage, supervise and review duties related to bi-weekly payroll processing: time and attendance, leave usage, overtime administration, step increases, longevity increases, stipends, and the timely entry of all such information into the central payroll processing system.
• To work collaboratively with administrative and support staff in addressing responsibilities including school department planning, personnel policies and procedures, negotiations, management of grants, school department operations, evaluation, and other duties as required by the Superintendent of Schools
• To help collect information and prepare reports and presentations required by the United States Department of Education, State Department of Education, School Committee, other agencies, the Leadership Team member, and the Superintendent of Schools.
• To assist in the organization and preparation of legal information pertinent to the department
• To prepare confidential correspondence and documents
• To assist the Leadership Team member in scheduling and coordinating meetings
• To prepare confidential letters and memos pertaining to suspensions, reprimands, expulsions on staff or students.

Required Qualifications:

• A minimum of five years of successful clerical experience within a public or private organization's management office
• Demonstrated ability to collect, process, and maintain confidential data related to staff and/or students
• Demonstrated experience with management and supervision of duties and staff related administrative support activities
• Demonstrated ability to apply sound policies and procedures to executive office work, including maintaining confidentiality, coordinating multiple tasks, scheduling work efficiently, and communicating effectively
• Experience with management software including payroll and accounts payable preferred
• Demonstrated ability to prepare official correspondence, organize information and generate periodic reports
• Demonstrated ability to take initiative and work collaboratively within a central management office
• Strong writing skills and full proficiency with google docs, business management software; spreadsheet development and maintenance is required.
• Demonstrated ability to effectively communicate with staff, parents and others

The Superintendent of Schools reserves the right to waive a position qualification or determine that there is an acceptable alternative to that qualification. If the Superintendent intends to waive a qualification, such intent will be shared with the Fall River School Committee.

Reports To: Immediate Supervisor

Supervises: Clerical Staff as assigned by Immediate Supervisor

Terms of Employment: Hours and Salary to be negotiated within an individual contract, 12 month work year

Salary: Salary Range $50,000 - $65,000

Closing Date for Applications: Until filled

The Fall River Public Schools offers all programs, activities, and employment opportunities without regard to race, national origin, gender, gender identity, religion, sexual orientation, age and disability.