New Job Senior Secretary In South Dakota

Job ID: 22729
Agency: Department of Transportation / Division of Operations
Location: Pierre
Salary: $17.91 - $18.97
Pay Grade: GF
Closing Date: 05/03/2023

This is a full-time position with the Department of Transportation. For more information about the Department of Transportation, please visit http://dot.sd.gov.

This position is responsible for performing a variety of clerical and routine accounting duties for the Operations Support Office and the Intelligent Transportation Systems Program in the South Dakota Department of Transportation (SDDOT). Duties may include, but are not limited to, preparing and processing vouchers, permits, negotiated contracts, and work orders; tracking financial transactions; ordering and maintaining inventory of office and engineering supplies; performing reception duties such as answering the phone; processing mail; scheduling and arranging travel; planning and arranging meetings; scanning, copying, filing; proofreading and editing technical documents for grammar and spelling errors; and assisting others in these offices as needed.

The position performs similar duties for the Office of Research, and additionally maintains the Research library by ordering requested books, cataloging incoming books and publications, assigning library codes to documents, maintaining subscriptions to technical journals, and coordinating with the South Dakota State Library.

This position will also process the approval of subcontractor requests on active highway construction project contracts and distribute letters to SDDOT field offices, contractors, and other state agencies. This work involves reviewing contract bid items and calling contractors to clarify bid item prices for calculating percentages of subcontracted work.

What we offer to you beyond the paycheck:

• Health Insurance (Low & High Deductible Single and Family Plans)
• Well-Being Program
• Employee Assistance Program
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Basic Life Insurance Coverage (free to employee)
• Membership in South Dakota Retirement System
• Leave:
• Vacation Leave (15 paid vacation days per year)
• Sick Leave (14 paid sick days)
• Paid Family Leave (24 hours per week for eight weeks for birth or adoption of a child)
• Military Leave (15 paid days per calendar year)
• 11 Paid Holidays
• Longevity Pay
• Semimonthly Pay Periods
• Eligibility for Meal Per Diems
• Flexible Scheduling
• Paid Overtime (if applicable)

The total compensation of Hourly Wage + State/Federal Benefits for a typical year for entry level Senior Secretary is approximately $54,407.00 annually.

The Ideal Candidate Will Have:
Experience preparing invoices, billings and vouchers; reviewing and coding financial information; planning and arranging meetings; reviewing technical documents.

Experience with library processes is preferred but not required.

Knowledge of:

• accounting and bookkeeping terminology and practices (preferred but not required);
• general record keeping and filing systems.

Skills to:

• operate computers and use Adobe Sign and Microsoft Office Suite, principally Word and Excel;
• add, subtract, multiply, and divide mathematical figures;
• type and enter data;
• operate standard office equipment.

Ability to:

• learn diverse administrative processes;
• display high standards of ethical conduct;
• listen attentively to others and clearly convey information and ideas;
• treat customers courteously and be responsible to their needs;
• work cooperatively with others and promote a friendly work climate in order to achieve shared goals.

This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers employer paid health insurance plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/. This position is a member of Class A retirement under SDRS.

Must apply online: https://sodakprod-lm01.cloud.infor.com:1443/lmghr/xmlhttp/shorturl.do?key=LWF
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: [email protected]
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"