New Job Fiscal/Administrative Officer (Hybrid) In Connecticut
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| Fiscal/Administrative Officer (Hybrid) |
Fiscal/Administrative Officer (Hybrid)
Company : State of Connecticut - Department of Children & Families
Salary : $74,522 - $96,337 a year
Location : Connecticut
Full Description
Are you looking for an opportunity where you'll have more independence and have a chance to tackle the challenges of professional-level fiscal and administrative work? If this sounds like you, we encourage you to check out this career opportunity!
The State of Connecticut, Department of Children and Families (DCF) is seeking to fill two (2) Fiscal/Administrative Officer positions within the Department's Fiscal Department. One (1) position in the Contracts Management Division (DCM) and one (1) in Child Welfare Accounting (CWA). Located primarily at Central Office, 505 Hudson Street, Hartford, CT, these positions are full-time, 40 hours per week, Monday-Friday, with flexible hours.
What’s In It For You:
- To work for a Forbes top company: ‘Forbes’ State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
- Comprehensive Benefits including Industry leading health benefits, including medical and dental coverage
- Extensive pension plan and supplemental retirement offerings
- Paid time off - including 13 paid holidays per calendar year
- Professional growth and paid professional development opportunities
- A healthy work-life balance to all employees
- Perform a variety of professional fiscal and administrative functions;
- Utilizes EDP systems for financial records, reports and analyses;
- Completion of account reconciliation for DCF service providers;
- Completion of the processing of a high volume of provider payments on a weekly and monthly basis;
- Oversight of the annual and ongoing review and analysis of State Single Audits in accordance with Office of Policy and Management (OPM) guidelines;
- Completion of the annual OPM Granter Desk Review for audited agencies;
- Completion of Financial Profiles for all DCF human service providers;
- Assisting with the facilitation of our competitive procurement (RFP) processes resulting in POS and PSA contracts;
- Purchasing and accounts payable responsibilities within Core-CT for POS contracts, PSA contracts, and MOUs.
Schedule:
- Full-time, 40 hours per week
- First shift
- Monday - Friday
- Flexible Hours
- Hartford, CT
Discover the opportunity to:
- Engage in a rewarding career
- Assist our employees so they can achieve success
- Make a difference in the public sector
- Work together in a collaborative team environment
About the State of Connecticut:
Living in Connecticut allows you to live with mountains, forests, ocean fronts, rivers, and a wonderful green countryside right at your doorstep. The state has charm, elegance, and a high standard of living. Our school systems offer an outstanding education, and our communities are among the safest in the country. Connecticut experiences all four seasons and gives you the option to choose living in sophisticated country-life or living in the center of a lively city.
We encourage you to come see all that Connecticut has to offer by joining the DCF team!
Selection Plan
Application Process:
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected].
Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.
Selection Process:
This position may be subject to Federal requirements for COVID 19 Vaccination Immunization.
This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.
During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.
Contact Information:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
Should you have any questions pertaining to this recruitment, please contact Christopher Lavallee at [email protected].
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.
EXAMPLES OF DUTIES
- Performs a variety of professional fiscal and administrative functions;
- Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;
- Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;
- Prepares budget reports;
- Prepares various financial statements and statistical or narrative fiscal/administrative reports;
- Assists in planning and implementation of financial aspects of EDP systems;
- Utilizes EDP systems for financial records, reports and analyses;
- Prepares or reviews grant budgets and other fiscal portions of grant applications;
- Provides technical assistance to grantees regarding accounting procedures;
- Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;
- Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;
- Performs technical purchasing tasks such as soliciting bids and recommending contract awards;
- Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;
- Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;
- May supervise support services such as stores, inventory, mailroom, security or maintenance;
- Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
- Knowledge of
- principles and practices of public administration with special reference to governmental budget management and governmental accounting;
- grants and contracts preparation and administration;
- purchasing principles and procedures;
- payroll practices and procedures;
- Skills
- interpersonal skills;
- oral and written communication skills;
- Ability to
- prepare and analyze financial documents and reports;
- interpret and apply statutes, regulations and administrative policies;
- utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
- College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
- A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.
- For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.
- For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.
- Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.
- Descriptions of these fiscal/administrative functions are attached
PREFERRED QUALIFICATIONS
- Experience working in a social and human services agency
- Experience utilizing CORE CT Financial Modules (SCMT, E-Req, AP, Purchasing, EPM), or a similar financial management system
- Experience with Microsoft Excel including crafting complex formulas, pivot tables, calculations, linking spreadsheets within a work book, data manipulation, auto summing, etc.
- Experience in oversight of financial auditing
- Experience managing various time sensitive priorities with accuracy in a fast paced work environment;
- Experience working collaboratively with a group
- Experience working independently to complete tasks