New Job Associate Contract Specialist In New York

Under the direction of the Agency Chief Contracting Officer (ACCO) and in coordination with the Deputy Agency Chief Contracting Officer (DACCO) the candidate will assist procurement personnel in the:

• Processing, reviewing, and managing all procurement and contract actions, including project development, writing, and releasing solicitations, reviewing proposals, processing documents such as pre-solicitations reports, public hearing submissions, City Record ads, recommendations for award, vendor responsibility determinations and registering of contracts with Comptroller;
• Processing, reviewing, and managing contract amendments, renewals and extensions; handling contractor performance evaluations;
• Ensuring citywide procurement policies are followed in contract processing, including Minority/Women-owned Business Enterprise (M/WBE) compliance;
• Maintaining procurement and contract management tracking tools;
• Performing all contracting functions in the Procurement and Sourcing Solutions Portal (PASSPort) system; the Financial Management System (FMS); Office of Citywide Procurement (OCP), and internal agency purchasing systems;
• Communicating with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations;
• Providing technical assistance to contractors to facilitate appropriate oversight approvals and clearances;
• Ensuing timely registration of contracts; accurately and efficiently manage procurement actions from time of assignment until registration stage;
• Under the guidance of the General Counsel’s office, identify any contractual stipulations that would dictate any future procurement strategy on a new solicitation, renewal, or termination;
• Mentor procurement staff members who are inexperienced and guide liaisons on best procurement strategies;
• Identify challenges and solutions on contract matters; correspond with user units and ACCO, and assist on Special Projects as needed.

1. A baccalaureate degree from an accredited college and two years of full-time satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, fiscal/financial management, or project management; or
2. A four year high school diploma, or its educational equivalent, and six years of full-time, satisfactory professional, technical or administrative work experience in one or more of the fields cited above; or
3. Education and/or experience equivalent to "1" or "2" above. College credits obtained from an accredited college may be substituted for experience on the basis of 30 college semester credits for one year of experience as described in "1" above.
However, all candidate must have at least a four-year high school diploma or its educational equivalent and at least two years of full-time experience as described in "1" above.

• Three years of procurement experience with the City of New York
• Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process
• Awareness of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program
• Strong analytical and organizational skills
• Excellent writing, interpersonal, customer service and presentation skills. Advanced Microsoft Excel and Word skills
• Working experience with FMS and Passport systems
• Ability to adapt to a fast-paced work environment and changing needs and priorities

For City employees, please go to Employee Self Service (ESS), click on Recruiting Activities > Careers, and search for the Job ID listed.
For all other applicants, please go to www.nyc.gov/jobs/search and search for the Job ID listed.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW.
APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL.

FOR SUMMER INTERNSHIPS ONLY
Interested candidates should submit a cover letter and resume to [email protected]
No telephone calls, faxes or personal inquiries please. Only those candidates under consideration will be contacted.
For more information about OATH, visit us at: www.nyc.gov/oath

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.