New Job Administrative Specialist Ii (Procurement Specialist), Grade N21 In Maryland

The mission of the Department of Environmental Protection (DEP) is to enhance the quality of life in our community by protecting and improving Montgomery County's air, water, and land in a sustainable, innovative, inclusive, and industry-leading way while fostering smart growth, a thriving more sustainable economy and healthy communities.

DEP is seeking to fill an Administrative Specialist II (Procurement Specialist) to assist Contract Administrators/Program Managers (CA/PM) with the development, management, and coordination of contracts of varying value, as well as assist in the development of standard operating policies and procedures for procurement personnel. This position focuses on procurement and contract administration of complex services using various procurement methods including, but not limited to, the complete processes for Direct Purchase Orders (DPO), Request for Proposal (RFP), Invitation to Bid (IFB), Public Entity Contracts, Sole Source Contracts, Bridge Contracts, and Informal Solicitations in strict accordance with County Procurement Regulations.

Duties include, but are not limited to:

• Working with program staff and managers in exploring solicitation strategies, writing and editing specifications and contracts, reviewing pre-solicitation procurement documents to ensure contract type, terms, and developing cost estimates, and resolving purchasing issues.

• Conducting research of available suppliers in the central vendor registration database.

• Working with CA/PM and DEP Contract Specialists to assist with discussions with offerors and supporting the preparation of final contract award documents for signature by the Director/Deputy Director.

• Preparing evaluation documents for the CA/PM from responses to solicitations, including price comparisons.

• Acting as Lead Specialist for all standard contract renewals and all Contract Price Increases (CPI) allowed by contract.

• Preparing requisitions for POs and creating DPO’s as needed.

• Updating and maintaining official contract files for the department including updating the master contract file for new contracts and agreements.

• Managing all Certificates of Insurances (COI) for all department contracts.

• Receiving and verifying awards in the approved budget.

The position will utilize MS Office daily, typically Outlook, Word, Excel, Teams, Adobe DC Professional, SharePoint, and Oracle E-Business Suite financial/procurement modules and CMS Web management system.

The ideal candidate will have knowledge of and experience with procurement and contract management; efficient management of solicitation and procurement processes in coordination with other staff; and reviewing agencies and ensuring solicitation and contract compliance with regulations and codes.

The successful candidate will be able to work independently; organize, prioritize, and accomplish tasks on schedule; work well under pressure; and must have excellent interpersonal and communication skills.

Candidates with prior procurement experience with a government agency are strongly encouraged to apply.

To ensure a positive workplace and to comply with federal, state and County laws, the incumbent is responsible for completing mandatory trainings within the first three to six months or within the specified timeframe.

For information about Montgomery County’s comprehensive benefit offerings, please visit the MCG Careers Total Rewards webpage and check out our competitive benefits .

Additional Employment Information

Effective August 30, 2021 all new hires will be required to provide proof that they are fully vaccinated against the COVID-19 virus prior to their first date of employment. Individuals who are unable to be vaccinated should contact [email protected] to discuss possible accommodations.

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to [email protected] . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Minimum Qualifications

Experience : Two (2) years of professional administrative experience related to procurement, contract administration, or other related field.

Education : Graduation from an accredited college or university with a Bachelor's Degree.

Substitutions :

Preferred Criteria

There are NO Preferred Criteria Assessments . All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated “Qualified”, placed on the eligible list, and may be considered for an interview. Employees meeting minimum qualifications of the same grade or higher will be placed on the Eligible List as a “Transfer” candidate and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following:

• Solicitation and contract development processes.

• Government agency procurement regulations, policies, and procedures.

• Providing guidance to department staff on procurement requirements and processes.

• Microsoft 365 Office Suite (One Drive, Outlook, Word, Excel, Teams); Adobe DC Professional; SharePoint; CMS Web management system; and Oracle E-Business Suite financial/procurement modules or similar system.

• Presenting technical data in graphic and narrative formats in reports.

• Developing and posting informal solicitations for public information.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume .

Minimum Salary 57455 Maximum Salary 93895 Currency USD