New Job Administrative Services Officer I - Em-01 In Hawaii

Duties Summary

One (1) immediate temporary full-time vacancy not-to-exceed 12/02/2024 Noon with the Planning Department - Administrative Services Division in Hilo.

(Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Provides a variety of administrative services primarily relating to human resources management, budget administration, organizational planning, administrative controls, and public relations.
• Identifies management needs and problems, analyzes and seeks solutions to such problems, and recommends or takes authorized action to resolve same.
• Advises management on regulatory and procedural requirements regarding administrative matters; recommends new procedures or revisions to current policies and practices.
• Counsels management in developing and maintaining sound organizational structures and improving managerial policies, practices, methods, and procedures including the distribution and assignment of functions and responsibilities, work methods and procedures, and management control systems for a more effective and efficient operation.
• Provides or obtains human resources management services in resolving problems relating to recruitment, selection, classification, pay, training, employee management relations, promotion, transfer, retirement, and related activities.
• Promotes an effective interchange of information and coordination of activity between the department and other centralized agencies, such as the Human Resources, Finance, and Data Systems departments.
• Represents the department on collective bargaining matters; serves as a representative of management in dealing with employee and employee organizations; coordinates work with other county, state, and federal departments or agencies.
• Participates in departmental planning and programming activities; prepares cost estimates and determines funding source.
• Participates in public relations and information and education programs for the department.
• Assigns, reviews, and supervises the work of accounting, human resources, and clerical subordinates; prepares employee performance evaluations; provides training.
• Supervises and participates in the preparation of financial statements and reports, budgetary estimates, and other statistical reports; reviews, analyzes, and compiles budget related requests from divisions; reviews and approves expenditures to ensure that expenses remain within program and budgetary limits; reviews and recommends approval of requests for personnel, reorganization, etc.
• Administers the departmental contracts regarding funding and payment.
• Conducts studies; prepares estimates and projections of department's short and long term requirements; assists in determining the allocation of funds to various programs and activities.
• Conducts internal reviews to ensure that accounting systems and supportive procedures are effective, efficient, and properly implemented; recommends changes as appropriate.
• Conducts special studies on matters pertaining to fiscal, human resources, or other matters as requested.
• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience:
A combination of education and experience substantially equivalent to:

• graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field (attach a copy of your official college transcript to your application), and
• three (3) years of administrative experience in human resources management, budget analysis, or organizational and management analysis, and
• one (1) year of which shall have been in a government agency.

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.

Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: principles and practices of public administration including human resources management, budget administration, organization and management analysis, and public relations; pertinent laws, ordinances, regulations, policies, and procedures relating to administrative functions; research methods and techniques; report writing.

Ability to: conduct research; obtain, analyze, and evaluate facts; interpret, explain, and apply pertinent laws, ordinances, and regulations; prepare clear and concise correspondence and reports; draft policies and procedures; maintain cooperative and effective relationships with public officers, departmental personnel, and the public.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required:

• 
  an official college transcript,
• a valid driver's license,
• a temporary assignment verification,
• professional licenses, and/or
• certificates,

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add [email protected] to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.