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New Job Administrative Assistant In Utah

Administrative Assistant
Administrative Assistant

Administrative Assistant

Company : State of Utah
Salary : $15.92 - $27.37 an hour
Location : Utah

Full Description

Job Description



Administrative Assistant
This position may have the option to telework

The Division of Services for People with Disabilities (DSPD) is looking for a highly skilled and motivated individual to fill an Administrative Assistant position. This position provides administrative support to the Division Director, Assistant Division Director, management and office staff.

Principal Duties
  • Provides administrative support to the Division Director and the Assistant Division Director.
  • Maintains Director's calendar, scheduling and assist with meetings.
  • Schedules and coordinate executive appointments and travel arrangements.
  • May supervise subordinate staff to include hiring recommendations, determining workload, delegating assignments, training, monitoring and evaluating performance as well as initiating corrective or disciplinary action.
  • Makes arrangements for trainings as needed and when requested by Division leadership team members.
  • Processes personnel documents for Director including payroll, milage, incentive, letters of commendation, and corrective actions.
  • Assists with, creates, and edits written correspondence of Director and leadership team.
  • Schedules interviews and oversees interview paperwork for new hires, and assists with all additional tasks that are associated with hiring new employees.
  • Keeps Org chart updated and Division Directory, cell phones, office phones.
  • Manages Mail
  • Completes payments and tracking/records with p-card.
  • Other administrative and project duties as assigned.
The Ideal Candidate
  • Has experience providing administrative support.
  • Has knowledge of DSPD's mission & goals.
  • Possess strong organizational skills.
  • Has excellent customer service and communication skills.
  • Is able to adapt to what is needed to be successful.
  • Is resourceful.
  • Has proper discretion and trustworthiness.
  • Is a positive member of the division.
  • Has a strong work ethic, high standards, and attention to detail.
  • Has the knowledge and ability to work with Word, Excel, Gmail, Google Docs, Google Sheets, and quickly learn other proprietary software.

Preferences
  • Has knowledge of DSPD's mission & goals.
  • Has excellent communication skills, both verbally and in writing.
  • Is proficient with Word, Excel, Gmail, Google Docs, and Google Sheets.

The Agency
The Department of Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Services for People with Disabilities (DSPD) promotes opportunities and provides support for people with disabilities to lead self-determined lives by overseeing home and community-based services for more than 5,000 people who have disabilities. For more informaion on Division of Services for People with Disabilities (DSPD) click here!


Supplemental Information

  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
  • DHRM rules regarding promotions and transfers apply to current state of Utah employees.