New Job Bookkeeper - Payroll - Part Time In Massachusetts

Summary: Under the supervision of the Director of Finance and Operations performs clerical and bookkeeping duties for the Payroll and business Department.Essential Duties and Responsibilities: Includes the following; other duties may be assigned.

• Perform all general clerical duties including, but not limited to, word processing, making copies, filing, data entry, answering the telephone, opening and delivering mail, etc. Maintain records and files for all office correspondence and financial records.
• Responsible for entry of daily staff attendance into the accounting system. Maintain weekly pay schedule, including professional day slips, custodial overtime and private detail.
• Maintain weekly payroll for Administrative, Buildings and Grounds, Monitors, Substitutes and Crossing Guards.
• Prepare payroll proofs and warrants for City Hall and School Committee
• Process direct deposits and W4 forms. Process voids and re-issues.
• Sort and distribute weekly and bi-weekly payroll checks.
• Enter new hires and create payroll files.
• Research payrolls/retirement data for past employees
• Answer business department office telephone, transmitting and taking messages promptly, courteously and accurately. Backs up other business office staff.
• Communicate in a professional and courteous manner with Students, Parents, School and City Personnel, and vendors as necessary to ensure timely and accurate flow of paperwork.
• Must maintain confidentiality and handle sensitive materials.
• Assist the Head Bookkeeper-Payroll with all aspects of payroll department.
• Assist the Director of Finance with the Medicaid Reporting.
• Other duties as assigned by the Director of Finance and Operations or the Superintendent of Schools and his/her designee.