New Job Grants Administrator 3 (Pcn 0420) In Alaska

Grants Administrator 3 (PCN 0420)
Grants Administrator 3 (PCN 0420)

Grants Administrator 3 (PCN 0420)

Company : State of Alaska
Salary : $5,413 a month
Location : Alaska

Full Description

The Department of Military and Veterans Affairs, Division of Homeland Security and Emergency Management, is recruiting for a Grants Administrator 3 in Anchorage on Joint Base Elmendorf-Richardson (JBER). This position is paid at range 19 in the Supervisory Bargaining Unit (SU).
What you will be doing:
The incumbent of this position will serve as the Division’s Grants Program Manager responsible for implementing and managing the State’s Non-Disaster and Disaster Grants Management and Auditing Programs. Acts as program lead for federal and state grant programs. Process, oversee and approve the development, writing and distribution or annual applications for each program which we receive grant receipts to administer. Serves as a primary point-of-contact for the division internal grant controls, auditing process, prepares applications for grant programs in accordance with the specific grant guidelines and creates local community applications that conform with both federal and state requirements.

Our organization, mission and culture:

The mission of the Division of Homeland Security and Emergency Management (DHS&EM) is to lead the way in homeland security and emergency management to foster a prepared, resilient Alaska capable of meeting the needs of its communities and citizens in response to all-hazards events.

Benefits of joining our team:
We are a dynamic, diverse, highly proficient team that values collaboration and strong working relationships with local communities, intra-agency liaisons and customers. Our team offers individuals the ability to utilize all of their professional skills and talents while working in partnership with local communities, inter-agency liaisons and the Federal Emergency Management Agency to help maintain a resilient and prepared Alaska in addition to directly helping the public as emergencies arise. Our teams work is often time critical, fast-paced and constantly changing.

The working environment you can expect:
The Grants Administrator III position is located at Joint Base Elmendorf-Richardson (JBER) in the National Guard Armory which provides ample parking, secure building, paved trails for breaktime walking or jogging, on site no-cost fitness center and on site coffee bar/eatery. To learn more about the Division of Homeland Security and Emergency Management and the Disaster Assistance Section visit

Who we are looking for:
  • Problem Solver: Possess the ability to collect relevant information, effectively analyze collected information, develop appropriate solutions and make informed accurate decisions under pressure.
  • Cooperative Team Member: Possess the ability to work collaboratively and effectively in a team environment whether as a team member or team leader.
  • Self-Starter: Possess the ability to organize and prioritize work, adapt to changing priorities and meet deadlines with a high degree of independence.
  • Relationship Builder: Possess the ability to foster effective relationships with diverse groups and partner agencies including state/federal agencies and Alaska Native Organizations.
  • Build Collaborative Relationships: Comfortable partnering with diverse groups including Alaska Native Communities to respond to and prepare for disaster emergencies.
The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access is not within the State's control.

Special Note: In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Minimum Qualifications

One year of journey level experience in grants administration, procurement, accounting, budget, or professional services contracts. This experience is met by service as a Grants Administrator II, Procurement Specialist II, Accountant II, Administrative Manager II, or Contracting Officer II with the State of Alaska or the equivalent elsewhere.

Special Note:
Some positions may require procurement certification from the Department of Administration, Division of General Services.

Some positions may require frequent travel to remote areas.

Additional Required Information

A cover letter IS REQUIRED for this position. Clearly describe how you meet the minimum qualifications and show support in your application. Your complete application, cover letter and supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

At the time of interview applicant must submit:
  • Three (3) professional references we may contact by phone;
  • Three (3) performance evaluations or letters of recommendation not older than 1 year
  • Valid Alaska Driver’s License
Specific Requirements:
  • Must be willing and able to travel within the state, including very remote areas or out of state on an as needed basis. Transportation can be via commercial airlines (big and small), very small planes, helicopters, boats, snow machines, all-terrain vehicles to remote areas of the state in support of the division’s mission?
  • Must be willing and able to respond to catastrophic disaster emergencies where response is likely to impose more stringent physical and mental requirements such as rapid deployment away from home and family, changed work times (day vs. night) and longer shifts (12 hours or more), working in austere facilities and frequently at tasks very different from day-to-day assignments, and living in sometimes sparse accommodations, similar to outdoor camping and can include: tents, sleeping bags, cabins, gymnasium floors, etc.
Please read the below information carefully. This applies to your application submission.

For your application to be considered complete and evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field. Copies of transcripts will be required at the time of interview.

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae (CV) is not an alternative to filling out the application in its entirety. Noting “see resume or CV” or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

Questions regarding application submission (including account creation) or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or 907-465-4095 if you are located in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit:

For specific information in reference to the position, please contact the hiring manager listed in the Contact Information section below.

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

Marsha Layton
Administrative Officer 1
Phone number: (907) 428-7006
Confidential HR fax number: (907) 428-7217

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits
  • Health insurance, which includes employer contributions toward medical/vision/dental
    • The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
      • AVTEC
      • Confidential
      • Correctional Officers
      • Marine Engineers
      • Mt. Edgecumbe Teachers
      • Supervisory
      • Unlicensed Vessel Personnel/Inland Boatman's Union
      • Exempt employees (not covered by collective bargaining)
    • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
      • General Government
      • Labor, Trades and Crafts
      • Public Safety Employees Association
      • Masters, Mates & Pilots
  • Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
  • Group-based insurance premiums for
    • Term life (employee, spouse or qualified same sex partner, and dependents)
    • Long-term and short-term disability
    • Accidental Death and Dismemberment
    • Long-term care (self and eligible family members)
    • Supplemental Survivor Benefits
  • Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits
  • Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
  • Matching employer contribution into a defined contribution program (new employees)
  • Employer contribution into a defined benefit or defined contribution program (current employees)
  • Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
  • Option to enroll in the Alaska Deferred Compensation Program
  • Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
  • Personal leave with an accrual rate increase based on time served
  • Eleven paid holidays a year
  • Gym discounts at participating fitness providers in multiple locations throughout the state.

See for additional information