New job Archivist-UTSA Libraries in Texas

Archivist-UTSA Libraries

Company : University of Texas at San Antonio
Salary : $50,000 - $55,000 a year
Location : Texas

Full Description

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 6106
Full/Part Time: Full-Time

Department Marketing Statement
The University of Texas at San Antonio is a Hispanic Serving University specializing in cyber, health, fundamental futures, and social-economic development. With more than 34,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual propertyfor Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

The University of Texas at San Antonio, a Hispanic Serving Institution situated in a global city that has been a crossroads of peoples and cultures for centuries, values diversity and inclusion in all aspects of university life. As an institution expressly founded to advance the education of Mexican Americans and other underserved communities, our university is committed to ending generations of discrimination and inequity. UTSA, a premier public research university, fosters academic excellence through a community of dialogue, discovery and innovation that embraces the uniqueness of each voice.

Posting End Date
Applications will be accepted through midnight CT on 06/13/2021. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $50,000-$55,000/annualized, commensurate with education, experience and qualifications.

Hours per Week
Non-Exempt Position: 40 hours per week.

Required Application Materials


Cover Letter

Word Document, with the following questions answered:
  • Please list the positions where you obtained the minimum 6 months experience processing archives and preparing finding aids and length of time spent at each position.
  • Describe your familiarity with University Archives or organizational records.
  • Giving concrete examples, describe your ability to establish priorities and manage multiple tasks.
  • Giving concrete examples, describe your ability to coordinate efforts and collaborate with a variety of individuals.
  • Describe your experience working with archival collections requiring special handling and/or with preservation issues.

When attaching multiple documents, you will be required to scan all in and attach as one single PDF. You may attach in the "Resume" field provided during the application process.

Essential Functions
Function: To facilitate and enhance access to UTSA's archival holdings by processing collections, providing reference, creating finding aids and participating in special projects that enhance access to collections.

Scope: Responsible for collection management tasks such as accessioning, performing space audits, and tracking backlogs. Responsible for processing collections according to collection priorities and overseeing processing by support staff and students. Responsible for participating in or coordinating special projects.

  • Manages the identification, acquisition, appraisal, description, storage, access, and preservation of the manuscript collections and University Archives, regardless of format.
  • Processes collections and prepares EAD finding aids.
  • Collaborates with the Digital Archivist and other Special Collections staff in planning, creating, and managing digitized and born-digital material.
  • Provides reference assistance in support of the academic and research uses of the collection.
  • Supervises interns and volunteers, providing training and oversight for the fulfillment of patron duplication requests, processing, and scanning.
  • Supervision of classified staff supporting collections management and processing tasks.
  • Engages in outreach activities as needed.
  • Perform additional duties as assigned.

Required Qualifications
ALA accredited MLS degree with advanced coursework in archival theory and methodology; or a Master's degree in archival administration; or a Master's degree in history or another humanities field with a concentration or post-master's certificate in archival administration.
  • Minimum six months demonstrated experience processing archival collections.
  • Experience with EAD and DACS.
  • Excellent communication and interpersonal skills.
  • Demonstrated ability to coordinate efforts and collaborate with a variety of individuals.
  • Demonstrated ability to establish priorities and manage multiple tasks.
  • Comfortable making decisions based on project criteria.
  • Ability to evaluate materials as to historical/research value.
  • Ability to use computers and appropriate software.

Preferred Qualifications
  • One full year of full-time professional experience appraising and processing archives and creating EAD finding aids.
  • Demonstrated experience working with University Archives or organizational records.
  • Experience providing reference services related to archival material.
  • Certification from the Academy of Certified Archivists.
  • Digital Archives Specialist coursework from the Society of American Archivists.
  • Knowledge of trends in digital preservation management and preservation reformatting.
  • Knowledge of CONTENTdm or other digital repository platforms.
  • Knowledge and experience with digitization equipment.

Working Conditions
This position has a hybrid work modality, with the majority of work occurring onsite, and the flexibility to occasionally telecommute if business need allows.
  • Archives conditions including dust and mold
  • Ability to drive to donor location or other UTSA campuses to pack and transfer collections.
  • Occasional evening or weekend hours required.
  • Ability to pack and lift boxes and materials up to 40 pounds, load and maneuver flatbed trucks and operate a freight elevator.
  • Contact with dust, dirt, mildew, mold, silverfish and other vermin.

Additional Information
  • UTSA is a tobacco free campus.
  • This is a security sensitive position. Employment is contingent upon a successful background check.
  • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EO/AA Statement
As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

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