New job Office Specialist in Oregon

Office Specialist

Company : Department of Justice
Salary : $2,638 - $3,508 a month
Location : Oregon

Full Description

Initial Posting Date:

04/30/2021

Application Deadline:

05/10/2021

Agency:

Department of Justice

Salary Range:

$2,638 - $3,508

Position Type:

Employee

Position Title:

Office Specialist 1 (Portland Legal Office)

Job Description:

The Department of Justice, Portland Legal Office is seeking a bright individual to help with the day-to-day functions of their office. If you are looking to expand your experience and maybe start with the State of Oregon, we have an opportunity for you as an Office Specialist 1 . Every office needs support with the daily operations, this could be you. Apply now!

In exchange, we'll ensure you are paid well and equitable to your peers, we'll make work-life balance attainable, and we'll show you the door to professional development and job satisfaction. The exposure you will gain is a wonderful way to achieve growth within the Department of Justice.

WHAT YOU WILL DO (in part)

Due to the nature of this position, the required work hours are 8a.m. – 5p.m., Monday through Friday, with an hour scheduled for lunch.

  • Process inbound and outbound mail and packages coming in and out of the office.

  • Answer reception, route calls to appropriate recipients.

  • Assist with coordinating and transporting vehicles for maintenance and repairs.

  • Update library resource materials.

  • Move or reconfigure furniture in conference room as needed.

  • Maintain office equipment.

  • Make deliveries outside of the office to various courts or other state agencies.

  • Perform simple and repetitive clerical tasks.

  • Assist with period bulk mailing and numeric sorting.

REQUIRED SKILLS/EXPERIENCE/TRAINING

  • Completion of courses or training in Office Technology; OR one year of general clerical experience which included typing, word processing, or other generation of documents; OR an equivalent combination of training and experience.

  • This position will be required to obtain a Notary Public commission within six months of being hired and will maintain the commission throughout the duration of this appointment.

  • Have and maintain a valid drivers license.

Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

DESIRED SKILLS AND ATTRIBUTES

  • Have and maintain a valid CPR/First Aid Certificate.

  • Ability to speak multiple languages fluently.

  • Experience updating and creating content in Microsoft SharePoint.

  • Ability to properly assimilate pertinent and sometimes incomplete information.

  • Ability to exercise judgment and confidentiality in performance of duties.

  • Ability to handle stressful, busy situation in performance of regular duties.

  • Experience directing visitors, vendors and delivery personnel.

  • Experience directing phone calls to appropriate lines.

  • Experience using alpha-numeric filing systems.

  • Experience with a variety of software programs.

  • Experience dealing with frustrated or hostile people on the phone and in person.

Illustrated through in-depth employment and reference checks and application material.

WHAT'S IN IT FOR YOU

  • Limited Duration, full-time employment in beautiful Portland, Oregon.

  • Excellent medical, vision, and dental.

  • Pension and retirement programs.

  • Vacation, sick leave, paid holidays a year, and special days off.

  • A workplace where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.

  • Advancement opportunity within DOJ and other State agencies.

  • An agency committed to equal opportunity and workforce diversity.

  • Representation and support by the Service Employees International Union (SEIU).

APPLICATION PROCESS

Follow the "Apply" link above and complete the application online and all supplemental questions.

  • Attach your resume.

  • Attach your cover letter.

ALL APPLICANTS : You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both required documents didn't attach to your application, please email a copy to doj.recruitment@doj.state.or.us . Material will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES : Login to Workday using your state-issued login and apply via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply" , update your employee profile to reflect your Education, Skills, and Job History (including your current job).

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

For additional information regarding benefits and application assistance,

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301
DOJ.recruitment@doj.state.or.us

Phone: (503) 947-4328
Fax: (503) 373-0367


Apply Now