New job Legal Records Coordinator in Alaska

Legal Records Coordinator

Company : Alaska USA Federal Credit Union
Salary : Details not provided
Location : Alaska

Full Description

Reports to: Associate General Counsel

Functions Supervised:

Primary Functions:
Review and analyze incoming Subpoenas, Search Warrants and other third party records requests directed to Alaska USA and its CUSOs; read, understand, and interpret these requests and direct interdepartmental staff in their timely gathering and completion of responses; assign gathering responsibilities to internal stakeholders across business lines; review responses prior to release to third parties. Serve as credit union Records Custodian for court proceedings.

Duties and Responsibilities:

1. Maintain familiarity with subpoenas, search warrants, summonses, requests for information, and other legal documents served to Alaska USA and the guidelines around responding to them.
2. Ability to research statutes, laws, and acts at both state and federal level as needed.
3. Respond to internal questions/explanations regarding legal records requests.
4. Ability to discern scope of request and initiate external communications regarding scope, narrowing of scope and negotiating new deadlines, as needed.
5. Ability to effectively translate requests to reflect the types documents held by the credit union.
6. Excellent reading comprehension and ability to discern complex and/or poorly written requests.
7. Direct and assist in the gathering and preparation of responsive documents, as needed.
8. Maintain confidentiality of requests and records provided.
9. Maintain daily logs of incoming requests and update status as appropriate to ensure timely responses. This includes tracking steps from intake to response submission.
10. Establish and maintain efficient processes and procedures for request management and resolution regarding official requests for records.
11. Ability to be appropriately assertive with law enforcement and attorneys.
12. Ability to troubleshoot and solve problems.
13. Exercise good judgment, ability to work independently, and demonstrate strong initiative.
14. Provide support and technical assistance to branches and departments.
15. Maintain records of request volumes, trends, productivity, and process improvement plans for the Operations - Research team and their activities.
16. Represent the credit union as Records Custodian for depositions and cases related to official requests for records as applicable.
17. Perform other duties as assigned.
Education: Bachelor’s Degree in business administration, criminal justice, paralegal studies, or graduation from an Associate of Arts program in paralegal or legal studies with relevant experience.

Creditable Experience in Lieu of Education:
Candidates with specific experience with an in-house legal department or paralegal experience in a corporate law firm handling similar business, corporate or bankruptcy litigation may substitute such experience on a year-for-year basis for the education requirement.

In addition to the specific education requirements, candidates must have a minimum of eight (8) years of experience performing substantially comparable work in an in-house, law firm, or government agency environment. Must be extremely comfortable with technology. Knowledge of outside counsel document management tools used by legal professionals and experience in managing and organizing litigation matters and activities, including e-discovery protocols and document production standards is preferred. Must be a self-motivated team player with ability to lead a team (not consisting of direct reports), identify and resolve issues, and earn the confidence and cooperation of employees and requesting entities. Must have ability to work independently as well as part of a team. Must have the ability to clearly and effectively communicate with employees, attorneys and agencies on complex document request issues under time-sensitive and high-volume conditions. The position requires an aptitude for legal work, specifically understanding and interpreting requests. The ability to work with limited supervision, solve problems, display good judgment, and pay attention to detail is also required. Must be well organized and able to adapt to new policies and procedures. Must be proficient in Excel. Strong organizational, management, and problem-solving skills as well as attention to detail and excellent proofreading are required. Must have ability to adapt to changing priorities and manage multiple tasks despite frequent interruptions. Must be flexible, open-minded and have a sense of humor.


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